1. Roles and Responsibilities of Classified Professionals in Curriculum Processes
Presenters
Lesley Agostino, Diablo Valley College
Kim Schenk, Diablo Valley College
Renee Medina, Sacramento City College
Jamar London, Santa Monica College, ASCCC Curriculum Committee

2. ASCCC Curriculum Institute, July 10-13, 2019
Session Description
Classified professionals contribute to the success of California Community College students in all phases and services of a college community. In this session, we will explore how the roles and responsibilities of classified professionals support faculty curriculum developers, how faculty and administrators work together to support curriculum development, and finally, how all three groups maintain and support the processes that bring about the best programs of study for our students. Come along on this journey with us for a lively discussion.
ASCCC Curriculum Institute, July 10-13, 2019

3. ASCCC Curriculum Institute, July 10-13, 2019
Session Objectives
Identify relevant classified positions
Describe the role of each position in the curriculum process
Discuss the role for the faculty chair
Discuss the role of administrators
ASCCC Curriculum Institute, July 10-13, 2019

4. ASCCC Curriculum Institute, July 10-13, 2019
Classified Positions
Researcher
Admissions & Records/Degree Evaluator
Financial Aid
Curriculum Specialist
Other?
ASCCC Curriculum Institute, July 10-13, 2019

5. Classified Roles on the Curriculum Committee
Researcher
Understands and explains any research needed for prerequisite validation
Assists with obtaining data/statistics
Admissions & Records/Degree Evaluator
Reviews all programs
Alerts the curriculum specialist and the faculty chair when edits need to be made
Financial Aid
May not serve on the committee but is informed of changes to programs that may affect financial aid eligibility
ASCCC Curriculum Institute, July 10-13, 2019

6. Curriculum Professionals Positions: Specialists
Under the direction of the Vice President of Academic Services or Instruction - provide highly responsible, complex, and sensitive administrative and technical support to the Curriculum Committee
Curriculum Specialist titles vary from college-to-college
Curriculum Scheduling Coordinator, Curriculum & Scheduling Specialist, Instructional Analyst, Curriculum Secretary, Curriculum Resource Specialist, Program Coordinator
Duties may also be part of other positions
Academic Services Tech, Staff Assistant/Curriculum, Administrative Assistant, Administrative Technician-Curriculum, Instruction Office Assistant/Curriculum, Articulation Assistant
ASCCC Curriculum Institute, July 10-13, 2019

7. ASCCC Curriculum Institute, July 10-13, 2019
General Job Duties
Maintain the college curriculum and corresponding databases by coordinating and tracking curriculum-related documents (courses and programs) from development through Board and Chancellor’s office approval as required.
Ensure compliance with District policy and state curriculum regulations.
Serve as liaison and technical resource to the Curriculum Committee; assist in the preparation of the agenda and materials; develop and recommend timelines; update curriculum and academic programs websites; support logistics for curriculum meetings; attend meetings and take minutes.
Assist with the preparation, review, printing, distribution, and updating college online and hardcopy publications including the catalog and addendum.
ASCCC Curriculum Institute, July 10-13, 2019

8. General Job Duties (continued)
Provide technical information, assistance, and training to related administrative and faculty users regarding the curriculum components of current administrative software.
Enter approved curriculum information into internal and/or external databases. Develops, maintains, and updates a variety of reports, lists, and databases related to curriculum and programs.
Research, compile, analyze, and summarize data for special projects, programs and reports. May include program review and SLO assessment.
Other duties vary by district and college.
ASCCC Curriculum Institute, July 10-13, 2019

9. ASCCC Curriculum Institute, July 10-13, 2019
Faculty Chair
Works closely with the Curriculum Specialist
to create a calendar and deadlines
to create agendas for committee meetings
during the technical review process
to streamline the local approval process
all things having to do with curriculum!
The Curriculum Specialist is an important resource for the chair of the curriculum committee and for all faculty developers.
ASCCC Curriculum Institute, July 10-13, 2019

10. Administrators: Curriculum Roles and Responsibilities
Legal/Regulatory
Education Code, Title 5, Guidelines, Accreditation
Fiduciary
Program mix, program cost, student demand, community need, sustainability
Students
Appropriate to the mission, time to completion, gainful employment
ASCCC Curriculum Institute, July 10-13, 2019

11. Administrators: Working at the 10,000 foot level
Ensuring that the institution is paying attention to new initiatives and coordinating discussions about strategy and impact:
Examples:
Streamlining program approval processes
Guided Pathways
AB 705
Student Success Funding Formula
Whatever else the leg or CO dreams up for us…
Virginia--Discussion at the State level on streamlining program approval processes.
The Curriculum Chair/Committee and Curriculum Dean/CIO working together to implement structures needed to support Guided Pathways, AB 705 compliance, and increase in completions.
Acquiring the soft skills needed for enhanced collaboration and communication among the Curriculum Chair, Curriculum Dean, and CIO/building relationships as a co-responsibility between the Curriculum Chair and CIO.
ASCCC Curriculum Institute, July 10-13, 2019

12. Administrators: Thinking about systems
Potential impact of curricular changes to other colleges in the district or region
Impacts on the student
Do we regularly offer required courses?
Program revisions and discontinuance
Implications for student support services
Impact of curriculum decisions in advising, articulation, financial aid, etc.
How does the program align with labor market? K12/Adult Ed? Universities?
Communicating within and without the college about curricular changes
K12/AE Pathways
Impacts to “other” departments
Virginia--Audience shares best practices on how their colleges are doing this. Monthly meetings between CIOs and Curriculum chairs locally and within district?
Making sure that student services knows of college changes. (including student services administrators).  
ASCCC Curriculum Institute, July 10-13, 2019

13. Resources for Curriculum Specialists
Program and Course Approval Handbook, 6th Edition
The Course Outline of Record: A Curriculum Reference Guide Revisited
Academic Senate Papers -
Curriculum and Instruction Unit (Chancellor’s Office)
Support/What-we-do/Curriculum-and-Instruction-Unit
Data Element Dictionary, TOP/CIP Codes
California Education Code and California Code of Regulations (Title 5)
Templates for Approved Transfer Model Curriculum
ASCCC Trainings, Regionals, Institutes – attend with your Chair or Admin!
Each other!
ASCCC Curriculum Institute, July 10-13, 2019

14. You Are Not Alone! CaCurricStaff@yahoogroups.com Or
You’ll need to create a username and login,
and then follow the instructions to be added.
ASCCC Curriculum Institute, July 10-13, 2019