1. Recording & Data Collection
Communicable Disease Control – Population, Public and Indigenous Health
Recording & Data Collection
September 3, 2019

2. Influenza/pneumococcal vaccine recording
Communicable Disease Control – Population, Public and Indigenous Health
Influenza/pneumococcal vaccine recording
Information required to be recorded on all clients includes:
Client demographic information
- full name, personal health number, date of birth, gender, address including postal code
Reason code for immunization
Dose number
Vaccine name & lot number
Dosage administered
Site of injection
Route of administration
Date of immunization
Immunizer’s first initial and last name, designation & signature

3. Influenza/pneumococcal vaccine recording (cont’d)
Communicable Disease Control – Population, Public and Indigenous Health
Influenza/pneumococcal vaccine recording (cont’d)
Direct data entry will be done into the Meditech system by all zone Public Health
- downtime procedures should be followed when sites have
problems with connectivity
The Care After Immunization/Client Immunization Record document is available for public health and community providers to provide to clients after immunization
Community providers may utilize the Influenza Immunization Record for recording purposes. This PDF fillable form is available or a record of their own choosing can be used.
Community providers reporting Pneumococcal vaccine administration should follow their set zone process.

4. Influenza Immunization Record
Communicable Disease Control – Population, Public and Indigenous Health
Influenza Immunization Record

5. Choosing the reason for immunization code from the Priority List
Communicable Disease Control – Population, Public and Indigenous Health
Choosing the reason for immunization code from the Priority List
When completing documentation, include the immunization reason code.
Start at the top of the priority list, and choose the first code that applies (e.g. If the client is pregnant, and is 9-64 years of age, choose code #46 “pregnant” because it is higher on the list).

6. Influenza Vaccine Priority List
Communicable Disease Control – Population, Public and Indigenous Health
Influenza Vaccine Priority List
When determining which code to pick, start at the top of the list and choose the first code that applies:

7. Care After Immunization and Immunization Record
Communicable Disease Control – Population, Public and Indigenous Health
Care After Immunization and Immunization Record

8. Communicable Disease Control – Population, Public and Indigenous Health
Data collection
All immunization providers are required to account for vaccine doses administered, vaccine doses wasted and vaccine doses on hand. The rationale for requiring data collection is as follows:
To determine influenza immunization rates
To be accountable for doses administered and meet requirements of government auditing processes
To monitor vaccine safety
For planning and operational decisions for subsequent seasonal programs
Refer to local protocols for data collection instructions.