1. ADVISOR WORKSHOP
FALL 2019

2. AGENDA
Announcement
Roles of Advisor
Finances
Resources
Questions

3. ROLE OF THE ADVISOR Motivate the club
Assist in growth and development of leadership
Provide continuity and knowledge of University/ASISU operations and policies
Signs off on events
Attends club meetings and events
Guides and directs students, but not run the club

4. FINANCES C.E.A.S.A.R. Funding * Initial Deposits New Club Funding
Matched Funding
Incentive Points
*Club Efforts Are Supplemented And Rewarded

5. INITIAL DEPOSIT Subject to funding availability
Criteria for receiving funds
Must attend Financial Workshop
Must attend New Officer Workshop
Must host a booth at one Student Organization’s Fair

6. NEW CLUB FUNDING
Clubs are eligible to apply for New Club Funding if they were organized after the Initial Deposit deadline of the previous year
Clubs may apply if they were inactive the previous year and did not apply for the Initial Deposit
New Club Funding is set at $200 this year

7. MATCHED FUNDING
ASISU will match club fundraising efforts based on ratio determined by Senate Finance Committee
Ratio this year is 3:1
$500 max determined for this year

8. INCENTIVE FUNDING Money “earned” by clubs
Each point will be assigned a dollar amount by dividing the Incentive Funding for that semester by the total number of points earned
A minimum of 25 points will be required to receive an allocation

9. INCENTIVE CATEGORIES Club Events Service ASISU and ISU Events
ISU Athletics
Homecoming Events
Springfest Events

10. How Do I Apply For C.E.A.S.A.R. Funding?
isu.edu/asisu/club-funding

11. TRAVEL Cash advances/reimbursements are not used
Can pay for trip with own money and get reimbursed upon returning (15 business days)
Travel advance can be taken out
Ten days notice needed for advance
No more then 60 days prior to trip
Person the advance is made payable to is responsible for bringing back all receipts

12. TRAVEL Receipts must be turned in five days after returning from trip
If receipts are not returned, a hold will be placed on the student’s account
ISU requires meeting minutes for travel expenses as documentation

13. GENERAL FINANCE INFORMATION
All deposits and cash disbursements are processed in the Office of Student Involvement
All financial transactions are processed in the Office of Student Involvement
All account balance must be verified before disbursing funds
Must have original receipts with name of business and how amount was paid

14. GENERAL FINANCE INFORMATION
Cash Advances must be turned in within two business days
When paying on campus vendors, use only club index number
A Contract is required anytime someone comes to campus to perform or speak
The Vice President is the authorized authority to sign all contracts and agreements for the Student Affairs Division

15. GENERAL FINANCE INFORMATION
A W9 and an ISU Non-Cash Prize or Award Documentation form are required for all gift cards and/or prizes such as iPads, mini fridges, gift baskets, etc
Request for Payment must have one or more club officers signing off. Two advisors can not sign off on form

16. RESOURCES Make free banners in the Craft Shop Organization mailboxes
Rental of University vehicles
Use of Pond Student Union rooms
Button Maker
Graphics
Club account
ASISU Senator

17. IMPORTANT DATES Club Registration Form – September 20, 2019
Incentive Points – November 8, 2019
Student Organization Fair – February 5, 2020
Initial Deposit – March 19, 2020
Incentive Points – March 27, 2020

18. QUESTIONS?
Thank you for coming