Sequoias Community College District

Sequoias Community College District
Final Budget September 9, 2019

Special Thanks Linda McCauley Leangela Miller-Hernandez Karen Pauls
Chief Accounting Officer Karen Pauls Executive Assistant Leangela Miller-Hernandez Director, Budget & Categorical Accounting

Recap - FY 2018-19 (Unrestricted Only)
Description FY Close State Allocation - P-2 Constrained TCR 66,383,878 Federal and Local Funds 4,983,435 Total Revenue 71,367,313 Total Expenditures (69,328,970) Structural Surplus/(Deficit) 2,038,343 * Officially Closed: Week of August 19, 2019

Year-End Closing Books FY 2018-19
Tentative Budget anticipated (close of ) $1.5M Actuals $2.04M Portions of General Fund Unrestricted District budgets go unspent each year (comprised of over 1,000 account lines) Various small projects or funds in the unrestricted General Fund were approved for carryover into , and will show as unspent at June 30 Dental & Vision excessive liability of $311K removed The decision to approve various capital projects and transfer one-time funds: November $4.2M June $2.46M Final Budget assumes starting the year with 31.53% Fund Balance of $21.9M

Fund Balance Description FY 2018-19 Close
FY Adjusted Beginning Fund Balance 19,819,273 FY Surplus 2,038,343 FY Beginning Fund Balance 21,857,616 Percentage of GF Balance to GF Expenditures 31.53% * Officially Closed: Week of August 19, 2019

GO Bond Rating Upgrade – Moody’s
Hanford Campus Improvement District No. 1 & Tulare Area Improvement District No. 3 Upgraded from A1 to Aa3 sizeable tax bases district's healthy financial position supported by fiscal prudence favorable enrollment trends improved state funding environment The ratings on all three improvement districts also incorporate their moderate debt and pension burden, low OPEB liabilities, and the above average legal strengths of California CCDs' general obligation bonds

Total FY 2019-20 GF Final Budget $67,711,556
Student Centered Funding Formula (SCFF) (Advance - FY Constrained TCR plus 2%) Total FY GF Final Budget $67,711,556 20% Supplemental $15,152,685 70% Base Allocation $45,942,866 10% Student Success $6,616,005 Basic Allocation (Medium District + 2 Education Centers) FTES Revenue (Average of 3 years) Pell Grant recipients CA Promise (BOG) Grant AB540 Students ADT, AA/AS Credit Certificates Transfers to 4-yr institution 9-CTE units Completers Regional living wage Transfer level math and English (Average of 3 years) Access Equity Success

SCFF Data Source Base Allocation - $45,942,866 FTES Data Source
Basic Allocation (PY used for P1, P2 / CY used for R1) CY CCFS 320 FTES Allocation Credit (3-year average) PPY, PY, CY Special Admit Credit Incarcerated Credit CDCP Non Credit For FY average of – PPY (17/18), PY (18/19), CY (19/20) Supplemental Allocation - $15,152,685 Data Source AB 540 PY FTES CCFS 320 Pell Grant Recipients PY Counts MIS CA Promise Grant Recipients For FY – PY (18/19)

SCFF Data Source Student Success Allocation - $6,616,005 Counts
Associate Degrees for Transfer PPPY, PPY, PY MIS Associated Degrees Baccalaureate Degrees Credit Certificates Completion of Transfer Level Math & English Successful Transfer to a 4-year university MIS, CSU, UC, NSC Completion of 9 or more CTE units Regional Living Wage MIS, EDD, UI For FY average of – PPPY (16/17), PPY (17/18), PY (18/19)

SCFF Calculations- Illustration Purposes Only

Final Budget - Assumptions
Advance: FY (P2) Constrained Total Computational Revenue (TCR) Not Full Student Center Funding Formula (SCFF) First Principal Apportionment (P1) – More information 2.0% Cost of Living Allowance (COLA) State budget, 3.26% COS opting to be conservative

Full Time Equivalent Students (FTES) SCFF Formula averages last 3 years of FTES FY Funded FTES = 10, (3-year average) FY Annual 320 Report 10, Reported Assumes Zero Growth in FY

Plant Maintenance & Instructional Support $123,642 (one-time) 100% budgeted to scheduled maintenance Zero to instructional equipment Received $800,000 of one-time funds in FY

Basic Skills Building COS received approval of design phase funds - Jul 2019 Design - Aug 2019; Completion - Nov 2019 Working Drawings – Nov 19 – Jun 2020 DSA Plan Review – Jun 2020 – Jan 2021 Formal Construction Bid – Feb 2021 Construction Schedule – Jun 2021 – Jan 2023 Demolition of existing buildings SE campus (Buckeye/General Grant) Summer 2021 Anticipated Occupancy Spring 2023

PERS/STRS increased costs: increased costs of $495.5K were already budgeted in advance and are included in final budget for increased costs of $1M are budgeted 1 year in advance and are included final budget for increased costs of $85K are budgeted 2 years in advance and are included in final budget

Only $294.36K remains to be funded for STRS/PERS increases: Annual increases and costs can vary from year-to-year as COS cost of salaries change, as the state PERS & STRS actuaries perform annual actuarial calculations, and as investment markets fluctuate

PERS & STRS Increased Employer Costs
Fiscal Year New total salaries STRS creditable earnings STRS Employer % Rate STRS increase STRS increased cost STRS Accumulated increased cost from FY15 PERS creditable earnings PERS Employer Rate PERS increase PERS increased cost PERS Accumulated increased cost from FY15 Total Annual Increase 2014/2015 34,450,471 19,166,938 8.88 0.0063 120,752 11,288,373 37,139 157,890 2015/2016 37,263,295 20,513,374 10.73 0.0185 379,497 500,249 12,061,443 9,529 46,667 389,026 2016/2017 41,960,918 22,755,902 12.58 420,984 921,233 14,150,730 288,392 335,059 709,376 2017/2018 44,281,096 24,631,825 14.43 455,689 1,376,922 14,987,832 246,250 581,309 701,939 2018/2019 47,995,910 26,572,453 16.28 491,590 1,868,512 16,443,280 416,179 997,489 907,770 2019/2020 26,784,058 17.10 0.0082 219,629 2,088,142 16,630,929 275,907 1,273,396 495,536 2020/2021 48,395,164 26,995,662 18.40 0.0130 350,944 2,439,085 16,818,579 652,393 1,925,788 1,003,336 2021/2022 48,794,418 27,207,267 17.90 (136,036) 2,303,049 17,006,228 221,081 2,146,869 85,045 2022/2023 49,193,672 27,418,872 0.0000 17,193,877 137,551 2,284,420 2023/2024 49,592,926 27,630,476 17,381,527 121,671 2,406,091 2024/2025 49,992,180 27,842,081 17,569,176 35,138 2,441,229 4,744,278 As of August 16, 2019

Enrollment Management - FTES
Annual Apportionment Attendance Report (CCFS-320) FTES Credit Non-Credit Totals Visalia 6,336.64 384.36 6,721.00 Tulare 2,309.75 126.45 2,436.20 Hanford 1,001.17 53.05 1,054.22 Total 9,647.56 563.86 10,211.42

FTES Update Historical Perspective
Year Actual FTES Funded FTES 8,419.17 8,506.82 8,510.76 8,620.16 7,582.27 8,929.55 8,209.56 10,160.04 9,042.35 10,614.57 8,696.69 10,561.93 8,945.00 9,033.30 8,261.13 8,646.55 8,466.31 9,448.98 8,713.55 8,868.90 9,430.28 9,700.21 10,337.26 10,330.79 10,211.42 10,161.49 10,261.35

Fiscal Solvency Projections
Step and Column Costs (Cost of 1% = information only) Note: negotiated salary increases of 4.0% are included in the final adopted budget for each group Description COSTA CSEA COSAFA Mgmt & Conf Total Cost – Step and Column (Unrestricted) 367,271 247,656 101,978 716,905 Cost of 1% (Unrestricted Only) 236,800 114,000 48,400 71,000 470,200 Cost of 1% (Combined) 263,500 160,000 52,000 88,500 564,000

Fiscal Solvency Projections - Revenues
FY Assume FY18/19 (P2) Constrained TCR; 0 Growth Assume 2% COLA for = $1.328M ongoing (3.26% COLA was in the Governor’s Budget) FY Assume 1% COLA for = $677k ongoing FY Assume 1% COLA for = $684k ongoing

Fiscal Solvency Projections - Expenditures
Base Budget augmentations based on mandated increases or other compliance Tier I = $152K Base Budget Augmentations approved after May Revise Tier II = $812.9K

Fiscal Solvency Projections - Expenditures
17 New Faculty Estimated at $2.2M 4.5 Faculty Retirements Estimated at $665K savings Pre-budget two years in advance PERS/STRS: FY $1M FY $85K

Projected Budget - Fiscal Solvency Plan Unrestricted Only 0 Growth + 2% COLA (based on FY18/19 Constrained TCR) for Growth + 1% COLA (based on funding below) for Growth + 1% COLA (based on funding below) for 21-22 Description State Allocation 67,711,556 68,388,672 69,072,559 Local and Federal Funds ($118,409 unrestricted lottery and $350K interest income) 4,332,938 4,300,000 Total Revenue 72,044,494 72,688,672 73,372,559 Expenditures (GF Accounts 1000 to 7000) (68,597,503) (70,869,347) (72,412,943) Step/Column (700,000) Mandatory Cost Increases (200,000) Savings from GFU Retirees (Est 5 in out years) 720,000 GFU New Faculty (Est 10 in out years) (1,150,000) PERS/STRS Increases (Budget 2-yrs advance) (222,596) (139,052) Settlement Agreements (2,271,844) TBD Total Expenditures (73,881,995) Structural Surplus/(Deficit) projected 1,175,147 266,729 (509,436)

FY 2019-20 Fund Balance - Estimated
FINAL BUDGET % of Fund Balance Over Expenditures FUND BALANCE (FB), BEGINNING JULY 1, 2019 21,857,616 31.53% REVENUE BUDGET 72,044,494 EXPENDITURE BUDGET 70,869,347 Structural Surplus/(Deficit) 1,175,147 ESTIMATED FUND BALANCE (EFB), ENDING JUNE 30, 2020 23,032,763 32.50%

2019-20 Resource Allocations
Resource Allocation links to District Goals and Objectives Goal 1 Goal 2 Objective 1.1 Improve the rate at which District Mission Increase Enroll- students complete degrees, Resource Allocation – 1st 16 allocations Amount ment and FTES certificates, and transfers 17 new full-time faculty 2,063,953 X 3 new counselors 364,227 Test Proctoring + Gen'l Assistance for AAC Hanford 78,167 Full Time Lab Technician (from Part Time) Tulare 53,720 Increase Annual accreditation dues 2,821 Increase Biology equipment budget 2,250 CTE High School Liaison 50% (from CCPT #2) 55,000 Part-time Senior Clerical Asst LRC evening & Sat 19,050 Site Administrator Hanford Campus 145,000 Site Administrator Tulare Campus Construction Project Manager (Facilities) 125,400 Student Services Specialist/Cashier Tulare 72,400 Move Sr Instructional Asst Writing Center to GFU 38,203 Child Dev hourly for coverage to meet needs 18,000 Establish discr budget Acad. Dean of Agriculture 5,000

Resource Allocation links to District Goals and Objectives Objective 2.1 Objective 2.2 Objective 2.3 Objective 2.4 Increase attainment Increase transfers Increase completion Increase % of CTE students of Associate degrees to four-year rates of transfer level achieving employment Resource Allocation – 1st 16 allocations Amount and Certificates institutions English and Math objectives 17 new full-time faculty 2,063,953 X 3 new counselors 364,227 Test Proctoring + Gen'l Assistce for AAC Hanfrd 78,167 Full Time Lab Technician-from Part Time- Tulare 53,720 Increase Annual accreditation dues 2,821 Increase Biology equipment budget 2,250 CTE High School Liaison 50% (from CCPT #2) 55,000 Part-time Sr Clerical Asst LRC evening & Sats 19,050 Site Administrator Hanford Campus 145,000 Site Administrator Tulare Campus Construction Project Manager (Facilities) 125,400 Student Services Specialist/Cashier Tulare 72,400 Move Sr Instructional Asst writing Center GFU 38,203 Child Dev hourly for coverage to meet needs 18,000 Establish discr budget Acad. Dean of Agricultr 5,000

Resource Allocation links to District Goals and Objectives Goal 3 Objective 3.1 Objective 3.2 Tailor academic & SS Increase placement Increase the % of students in targeted programs to meet rates into transfer-level groups who complete transfer-level Resource Allocation – 1st 16 allocations Amount unique needs of students English and Math English & Math within their first year 17 new full-time faculty 2,063,953 X 3 new counselors 364,227 Test Proctoring + Gen'l Assistce for AAC Hanford 78,167 Full Time Lab Technician-from Part Time- Tulare 53,720 Increase annual accreditation dues 2,821 Increase Biology equipment budget 2,250 CTE High School Liaison 50% (from CCPT #2) 55,000 Part-time Sr Clerical Asst LRC evening & Sats 19,050 Site Administrator Hanford Campus 145,000 Site Administrator Tulare Campus Construction Project Manager (Facilities) 125,400 Student Services Specialist/Cashier Tulare 72,400 Move Sr Instructional Asst writing Center GFU 38,203 Child Dev hourly for coverage to meet needs 18,000 Establish discr budget Acad. Dean of Agricultur 5,000

Resource Allocation links to District Goals and Objectives Goal 4 Objective 4.2 Objective 4.3 Best practices, staff development Improve communication Increase professional effective operational systems, between departments, development Resource Allocation – 1st 16 allocations Amount assessment and cont'l improvement divisions & constituents opportunities for staff 17 new full-time faculty 2,063,953 3 new counselors 364,227 X Test Proctoring + Gen'l Assistce for AAC Hanford 78,167 Full Time Lab Technician (from Part Time) Tulare 53,720 Increase annual accreditation dues 2,821 Increase Biology equipment budget 2,250 CTE High School Liaison 50% (from CCPT #2) 55,000 Part-time Senior Clerical Asst LRC evening & Sats 19,050 Site Administrator Hanford Campus 145,000 Site Administrator Tulare Campus Construction Project Manager (Facilities) 125,400 Student Services Specialist/Cashier Tulare 72,400 Move Sr Instructional Asst writing Center GFU 38,203 Child Dev hourly for coverage to meet needs 18,000 Establish discr budget Acad. Dean of Agriculture 5,000

Resource Allocation links to District Goals and Objectives Goal 1 Goal 2 Objective 1.1 Improve the rate at which District Mission Increase Enroll- students complete degrees, Resource Allocation – 2nd 16 allocations Amount ment and FTES certificates, and transfers Increase rental agrmt for officer range qualifications 375 Additional Alertus Alarm repair services 1,000 Increase contract for door locking control Hanford 419 Alarm monitoring for Softball Clubhouse 180 Increase to Tulare County Dispatch contract 620 District Software update-videx key control 1,350 Institutional Review Board Training 3,500 Increase annual external audit contract 800 Increase principal due to COP refinance 2018 170 Print budget for research methods posters (Soc Sci) 600 X Discretionary budget for Purchasing Manager 950 Library/LRC expand hotspot prgm to HEC & TCC 19,000 Fine Arts Drama bdg for CSEA Theater Tech OT 4,500 Annual refresh budg for new AB705 (computers) 80,640 Increase Student Worker budgets for Min Wage 63,500 Counselors trained in Meyers-Briggs for major 10,000

Resource Allocation links to District Goals and Objectives Objective 2.1 Objective 2.2 Objective 2.3 Objective 2.4 Increase attainment Increase transfers Increase completion Increase % of CTE students of Associate degrees to four-year rates of transfer level achieving employment Resource Allocation – 2nd 16 allocations Amount and Certificates institutions English and Math objectives Incr rental agrmt for officer range qualifications 375 X Additional Alertus Alarm repair services 1,000 Incr contract for door locking control Hanford 419 Alarm monitoring for Softball Clubhouse 180 Increase to Tulare County Dispatch contract 620 District Software update-videx key control 1,350 Institutional Review Board Training 3,500 Increase annual external audit contract 800 Increase principal due to COP refinance 2018 170 Print budgt - research methods posters (Soc Sci) 600 Discretionary budget for Purchasing Manager 950 Library/LRC expand hotspot prgm to HEC & TCC 19,000 Fine Arts Drama bdg for CSEA Theater Tech OT 4,500 Annual refresh budgt - new AB705 (computers) 80,640 Increase Student Worker budgets for Min Wage 63,500 Counselors trained in Meyers-Briggs for major 10,000

Resource Allocation links to District Goals and Objectives Goal 3 Objective 3.1 Objective 3.2 Tailor academic & SS Increase placement Increase the % of students in targeted programs to meet rates into transfer-level groups who complete transfer-level Resource Allocation – 2nd 16 allocations Amount unique needs of students English and Math English & Math within their first year Incrse rental agrmt for officer range qualifications 375 Additional Alertus Alarm repair services 1,000 Incrse contract for door locking control Hanford 419 Alarm monitoring for Softball Clubhouse 180 Increase to Tulare County Dispatch contract 620 District Software update-videx key control 1,350 Institutional Review Board Training 3,500 Increase annual external audit contract 800 Increase principal due to COP refinance 2018 170 Print budgt for research methods posters (Soc Sci) 600 X Discretionary budget for Purchasing Manager 950 Library/LRC expand hotspot progrm to HEC & TCC 19,000 Fine Arts Drama bdgt for CSEA Theater Tech OT 4,500 Annual refresh budgt for new AB705 (computers) 80,640 Increase Student Worker budgets for Min Wage 63,500 Counselors trained in Meyers-Briggs for major 10,000

Resource Allocation links to District Goals and Objectives Goal 4 Objective 4.1 Objective 4.2 Objective 4.3 Best practices, staff development Increase use Improve communication Increase professional effective operational systems, of data for between departments development Resource Allocation – 2nd 16 allocations Amount assessment and cont'l improvement decision making divisions & constituents opportunities for staff Increase rental agreement for officer range qualifications 375 X Additional Alertus Alarm repair services 1,000 Incr contract for door locking control Hanford 419 Alarm monitoring for Softball Clubhouse 180 Increase to Tulare County Dispatch contract 620 District Software update-videx key control 1,350 Institutional Review Board Training 3,500 Increase annual external audit contract 800 Increase principal due to COP refinance 2018 170 Print budg research methods posters (Soc Sci) 600 Discretionary budget for Purchasing Manager 950 Library/LRC expand hotspot prgm to HEC, TCC 19,000 Fine Arts Drama bdg for CSEA Theater Tech OT 4,500 Annual refresh budg -new AB705 (computers) 80,640 Increase Student Worker budgets -Min Wage 63,500 Counselors trained in Meyers-Briggs for major 10,000

Categorical/Restricted Programs
Major Categorical Program Revenues Budget Basic Skills/ Basic Skills Transformation 832,075 349,216 BFAP Financial Aid 463,714 464,913 EOP&S 1,300,816 CARE 264,789 269,195 DRC /AAC 1,414,664 1,558,034 CalWorks 541,485 557,151 Student Success 3,117,305 Student Equity 1,432,894 Adjunct Parity 216,330 216,171 Strong Workforce 1,278,660 Scheduled Maintenance/Inst’l Equipment 256,026 123,642 Guided Pathways 410,818 342,348 College Promise 413,979 766,314 Total 11,943,555 11,776,659

Farm Budgets – Agriculture Instruction
Title Salary & Benefits 40000 Supplies 50000 Services 60000 Capital Outlay Total Expense 88000 Local Revenue Net Surplus/(Deficit) Restricted Lottery AG Funds 25,000 Ag Overhead 60,000 4,000 20,000 2,000 86,000 1,000 (85,000) 2,250 Ag Technology 175 2,100 500 2,775 (2,775) Beef 1,600 5,450 600 7,650 5,000 (2,650) Equine 12,350 18,750 13,350 44,450 14,500 (29,950) 15,500 Sheep 3,600 3,225 625 7,450 3,500 (3,950) Swine 825 8,400 450 9,675 (6,175) Ornamental Horticulture 18,450 6,100 975 25,525 6,500 (19,025) 1,250 Plant Science AG Instruction Funds 97,175 50,125 37,000 186,300 34,000 (152,300)

Net Surplus/(Deficit)
Farm Budgets – Farm Funds Title Salary & Benefits 40000 Supplies 50000 Services 60000 Capital Outlay Total Expense 88000 Local Revenue Net Surplus/(Deficit) Farm Operations Alfalfa 10,000 40,000 50,000 138,233 88,233 Crops 17,500 130,000 147,500 238,000 90,500 Dairy 14,000 94,800 80,800 Almonds 80,000 (80,000) Farm Overhead 5,000 69,000 4,000 78,000 (78,000) Residence 12,000 28,000 16,000 Total Farm Operations 32,500 265,000 84,000 381,500 499,033 117,533 Total Farm 567,800 533,033 (34,767)

Budget Recap FY Final Ending Fund Balance (Officially Closed) $21.9M 31.53% EFB FY Advance FY P2 TCR Constrained COLA of 2% Chancellor’s P1 – February 2020 $23.03M 32.50% EFB Continue to Monitor and Disseminate Information

FINAL Budget Presented for Board Approval
Final Adopted Budget Questions / Comments? FINAL Budget Presented for Board Approval

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