1. Preparing for Workday Go-Live
Data Conversion rules and what matters
Annual Salary and/or Hourly Rate
Terms – 9 over 9, 10 over 10, 9 over 12 or 12 over 12
Academics, PostDocs and Graduate Student jobs all terms will be available
Staff, temps and student workers (weekly) only 12 over 12 is available for jobs.
Distribution lines
Active distribution lines with post July 1, 2019 dates will be used to assign compensation plan dates in Workday.
For exempt workers, this will automatically process their pay for time frames post July 1, 2019; example if they are returning in September use September 1, 2019 as the date in the distribution lines.
For non-exempt employees, this will allow for payments to be processed during those dates if time is entered on a timesheet in Workday or via timeclocks.
If compensation is NOT assigned for non-exempt workers and they submit time, they will NOT be paid.
Role End dates
Roles will be converted as active which have future end dates (any job with an end date past 6/30/19)
Role Rapid Entry (RRE)
For PSOM: Should only be used for faculty and staff salaries
Staff merit increases need to be completed and to Finance Office by May 31
Graduate students, post docs, temps, student workers – role and distribution end dates should be extended in PennWorks. Salaries should be updated in Workday after go-live if necessary (due to anniversary date).