1. Management Housekeeping RRHA June 2019
Illinois MFH Specialists
Management Housekeeping
RRHA
June 2019

2. Using reserve funds for work completed by an IOI company

3. IOI:
Borrowers and Management must disclose all IOI relationships
Agency approval prior to any contractual relationships with agency funds
IOI Disclosure between:
Borrower & Management Agent
Borrower or management agent and providers of supplies and services to the housing project
Borrower or management agent and the employees of any of the above
Failure to Disclose = Suspension, debarment or another remedy

4. IOI: Following Disclosure
Borrower, Management Agent or supplier must provide documentation that it is in the best interest of the housing project.
In writing to agency – supplier of goods or services has a viable on-going trade or business qualified and licensed, if appropriate, to do the work for the contract proposed
OIG/GAO or Agency representative may request and IOI must supply all records related to the housing project
Agency can deny IOI use when it is not in the best interest

5. IOI:
Agency must determine any costs associated with the IOI are as low as or lower than any arms-length, open- market purchases.

6. Who evicts?
Not RD.

7. Delinquent reserve accounts
People and bank statements = Smarter than MFIS.

8. Management response to inspections and supervisory visits.
Not just a suggestion.

9. Common blunders in management plans
#children

10. Past due items in MINC

11. Bed bugs, roaches and fleas OH MY!

12. Bulletin Boards
On Each Bulletin Board(s) Include:Notice stating “Language services are available free of charge” in the language identified through the recipients individualized assessment. ISpeak cards available at:
“…And Justice For All” poster
Full Non-Discrimination Statement – in English and Spanish
Fair Housing Poster
Spanish Version if in area of Hispanic LEP tenants or applicants
Tenant Grievance and Appeals Procedure
Affirmative Fair Housing Marketing Plan
Occupancy Rules
HUD Form 5380, “Notice of Occupancy Rights” (VAWA)
HUD Form 5382, “Certification of Domestic Violence and Alternate Documentation” (VAWA)
Office Hours and Phone Number
Emergency Hours and Phone Number(s)

17. Smoke / CO2 Detector Requirements
Presented by: Michael Sparks, Architect

18. Smoke Free Policy
UL Dated 12/29/10
Option Smoke-Free Policy
Update Management Plans
Existing tenants must be notified of the modifications at least 30 days in advance of implementation

19. Illinois Minimum Wage Increase

20. Illinois Minimum Wage Increase
2019 current minimum wage: $8.25
January 1, 2020: $9.25
July 1, 2020: $10
January 1, 2021: $11
January 1, 2022: $12
January 1, 2023: $13
January 1, 2024: $14
January 1, 2025: $15

21. Interim Recertification Process
Tenant Recertification (Annually) OR
Change in household income of $100+ per month

22. Sign up for GovDelivery!

23. Christine Pratt Sheila Maxey
(815) (217) ext. 124
Amy Johnson Allison Cole
(815) (217) ext. 106
Sarah Borchelt Linda Kinzinger
(815) (618) ext. 126
Mark Murphy Michelle Laskowski
(309) ext. 123 (618) ext. 130
Tracy Ashbaugh
(217)