1. Presentations Using Microsoft PowerPoint

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Views
There are several views available in which you can prepare or modify a presentation:
Normal view
Outline view
Slide view
Slide sorter view
Notes view
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3. Normal view, Slide view, Notes view
Normal view is actually a combination of Outline view, Slide view, and Notes view, with 3 separate panes allocated for them, so this is the view you will almost always use for creating or modifying slides.
Text that is to appear on a slide can be entered in either the Slide view pane or the Outline view pane.
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To place graphic or picture objects on a slide, you need to use the Slide view pane.
You can delete a slide in the Outline view pane.
The Notes view pane is used for creating notes for the speaker to refer to when delivering the presentation. They are intended to be printed for the speaker’s use.
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Slide Sorter view
Slide Sorter view is used for
Copying slides from one presentation to another
Rearranging slides within a presentation
Deleting slides
Designating which slides should be hidden during a presentation
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Slide Show view
The Slide Show view is used for delivering the presentation.
Slide Show view is the only place that certain slide transition and animation effects can be seen.
In Slide Show view, you can move from each slide to the next manually, or automatically, according to pre-specified timings.
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7. Moving to the next slide in Slide Show view (manually):
Click; or
Space; or
Enter; or
Right arrow; or
Down arrow; or
PgDn button; or
Right click, then Next
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8. Moving to the previous slide in Slide Show view:
Left arrow; or
Up arrow; or
PgUp button; or
Right click, then Previous
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9. Exiting Slide Show view:
Right click, then End Show; or
Move the mouse until the small icon appears in the lower left corner, then click it to get the same menu that results from right clicking, then End Show.
(Right clicking is a much simpler way to get this menu.)
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10. Printing a presentation
You can print
the slides themselves,
audience handouts (2, 3, 4, 6, or 9 slides per page],
speaker notes, or
an outline (i.e., the text that appears in the outline view)
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11. Preparing a presentation
First, do Format => Apply Design Template… and select one of the available designs.
This design will be used for all the slides in that presentation.
You can also do this for any existing presentation to change the design of all the slides if you wish.
If you don’t do this, you’ll get a simple black-print-on-a-white-background design.
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Next, each time you want to add a new slide (after the first], click the New Slide button on the toolbar.
For every new slide added to your presentation, you will select from among 24 AutoLayout slide layouts.
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Once you’ve selected the layout you want, click in the designated areas and add the text or other objects as directed on the Slide view version of the slide.
If you want to change the layout after creating the slide, use Format => Slide Layout…
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Clip Art
Here is a slide layout designed specifically to include Clip Art.
You can also insert Clip Art on any slide by doing Insert => Picture => Clip Art…
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As in Word, you can modify Clip Art objects by first right clicking on them.
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18. Other things you can insert:
Tables
Charts
Movies
Sounds
Any object saved to the clipboard in any other application using cut, copy, or print screen
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For example, here’s a copy of my computer screen as I was preparing this presentation.
I first hit the PrtSc button on my computer, then selected a bulleted slide layout (any one that allows me to enter text would do].
Then I did a Paste onto the slide and resized the picture to fill the entire slide.
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I’ve also added this text box and arrow, using the drawing toolbar.
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OLE objects
You can also link or embed other Office objects into your presentation.
If you select a slide layout that includes an object, double-clicking in that area brings up a menu of choices, allowing you to link or embed an existing object, or even allowing you to create a new object.
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Header and Footer
To place information on your slides like that appearing at the bottom of every slide in this presentation, do View => Header and Footer…
This information appears on every slide because the Header and Footer dialog box allows that option.
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Slide master
Another way to obtain an even more customized look to all your slides is to modify the slide master for your presentation.
To display and modify the slide master do View => Master => Slide Master.
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Hiding slides
If you have a presentation already prepared but want to leave out some of your slides for a particular presentation, you should not delete them.
Instead, in Slide Sorter view mark these slides as hidden and they will not appear as you step through the presentation in Slide Show view.
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Slide Navigator
However, hidden slides can be displayed by selecting them from the Slide Navigator, which is available from the menu that appears when you right-click during Slide Show view.
Use Go => Slide Navigator.
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27. Annotating slides during a presentation
Right click to get the usual menu.
Select Pointer Options => Pen.
Now you have a “pen” you can use to mark on your slides.
Once you leave a slide, all its markings disappear.
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28. Slide Transition Effects
PowerPoint allows you to select from among 41 different slide transition effects (or use none at all].
These determine how each slide first appears.
In addition, you can control how fast the effect is to occur, whether it should happen automatically, and also what sound to produce during this transition.
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To select a slide transition effect, go to Slide Show => Slide Transition…
Here is one example:
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Fade Through Black
At slow speed, accompanied by a drum roll.
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Animation Effects
Determine how portions of a slide (bulleted items, individual words, etc.) make their appearance on the slide.
Use Slide Show => Preset Animation or Slide Show => Custom Animation… to get the desired effects.
On the next few slides are some examples.
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One example
Fly from left, with screeching brakes,
with the same animation applied to each bulleted item separately,
including this one.
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Another example
Crawl from left, with a whoosh sound, one word at a time.
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Yet another example
Spiral, with the sound of breaking glass
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And one final example
Appear one letter at a time, with a typewriter sound.
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