1. Briefing Session for New Students on Subject Registration Arrangement
Last Update: August 2018

2. Agenda
This briefing session will cover the following areas related to subject registration.
How to access eStudent
Subject Registration Schedule
Preparation for Subject Registration
Study Information
Personal Checklist
Subject Information
Subject Registration
Adjustment Before Semester Commencement & Add/Drop Period
What to do with subjects with no more vacancy (Preferred Subject Indication)
New Arrangement for Chinese LCR subject (for Degree and Higher Diploma Students of 2018/19 intake cohort)
Common Errors in Subject Registration
Other Regulations Related to Subject Registration
Contact Us
Appendix: NetID Registration

3. You can access eStudent from
1. How to access eStudent
You can access eStudent from or
(Direct link); or
PolyU Homepage > Current Student > eStudent
You are required to login the system by using NetID & NetPassword.
Please use Chrome browser for logging in the system.

4. Login by NetID & NetPassword
1. How to access eStudent
Login by NetID & NetPassword
For NetID Registration, please refer to Appendix: NetID Registration for details.

5. 1. How to access eStudent
You can check various study-related information / application via this website, e.g. subject registration, timetable, assessment result, etc.

6. 1. How to access eStudent
Up-to-date Contact Information
To facilitate relevant university offices to contact you and your next of kin (parents / guardian if you are under the age of 18) in case of emergencies, you are required to provide an up-to-date contact information and emergency contact information via eStudent.

7. 2. Subject Registration Schedule
Subject Registration Schedule for Semester 1
New Students Enrolled on Part-Time / Mixed-Mode Programmes / Full-time & Part-time Research Postgraduate Programmes and completed programme registration on or before 7 Aug 2018
Earliest Commencing Time / Mock Subject Registration
10 August 2018
Subject Registration
13 August* -
23:59 of 15 August 2018
(with a clearance buffer of 2.5 hours till 02:30 of the following day)
Adjustment Before Semester Commencement
31 August* -
12:00 noon of 1 September 2018
Add/Drop Period
3 September* -
23:59 of 15 September 2018
*Depending on the earliest timeticket assigned

8. 2. Subject Registration Schedule
Subject Registration Schedule for Semester 1
New Students Enrolled on Part-Time / Mixed-Mode Programmes / Full-time & Part-time Research Postgraduate Programmes and completed programme registration during 8 Aug - 28 Aug 2018
Earliest Commencing Time
28 August 2018#
Subject Registration
29 August* -
23:59 of 29 August 2018
(with a clearance buffer of 2.5 hours till 02:30 of the following day)
Adjustment Before Semester Commencement
31 August* -
12:00 noon of 1 September 2018
Add/Drop Period
3 September* -
23:59 of 15 September 2018
# Students who completed programme registration on 28 Aug can check their earliest commencing time on 29 Aug
*Depending on the earliest timeticket assigned

9. 2. Subject Registration Schedule
Subject Registration Schedule for Semester 1
New Students Enrolled on Full-Time Programmes (except Research Postgraudate programmes) and completed programme registration on or before 25 Aug 2018
Earliest Commencing Time / Mock Subject Registration
August 2018#
Subject Registration (Including CAR Subjects)
27 August* -
23:59 of 28 August 2018
(with a clearance buffer of 2.5 hours till 02:30 of the following day)
Adjustment Before Semester Commencement
31 August* -
12:00 noon of 1 September 2018
Add/Drop Period
3 September* -
23:59 of 15 September 2018
# Students who completed programme registration on 25 Aug can check their earliest commencing time on 26 Aug and are not able to perform Mock Subject Registration
* Depending on the earliest commencing time assigned

10. 3. Preparation for Subject Registration
Important Note:
Subject Registration on Web
Will NOT be affected by rainstorm warning / typhoons / public holidays
Will NOT be extended

11. 3. Preparation for Subject Registration
Before register subject(s) online, you should check:
Study Information – Subjects registration record in the semester
Personal Checklist – Earliest Commencing Time
Subject Information

12. In “Study Information”, you can check
3(i). Study Information (eStudent > My Profile > Study Information)
In “Study Information”, you can check
subject(s) pre-assigned to you by your programme offering department; and
subjects registered by yourself; and
Your credit transfer / subject exemption / subject withdrawal records

13. Select the relevant Academic Year/Semester to see the records
3(i). Study Information (eStudent > My Profile > Study Information)
Select the relevant Academic Year/Semester to see the records
(E.g Semester 1)
Semester 1
Semester 1

14. In “Personal Checklist”, you can check
3(ii). Personal Checklist (eStudent > My Subject Registration > Personal Checklist)
In “Personal Checklist”, you can check
the period for subject registration by academic year/semester; and
your assigned earliest commencing time for performing subject registration (i.e. start time).
Semester 1
13-AUG :30 to 15-AUG :00
15-AUG :00 to 16-AUG :30

15. You should note your start time
3(ii). Personal Checklist (eStudent > My Subject Registration > Personal Checklist)
You should note
your start time
no system service from 08:00 – 08:59 on the last day of Subject Registration Period
whether you should confirm your selection ONCE only
whether your add/drop count will be accumulated
Subject Registration Activities
Registration Period
You should
confirm your
Subject
selection ONCE
Your
add/drop
count will be
accumulated
Subject Registration – Part
Time/Mixed-Mode Programmes
13-Aug :30 to
15-Aug :00
Yes No
System Re-opening Period
15-Aug :00
16-Aug :30
N/A

16. 3(iii) Subject Information
You can check subject information, subject groups, vacancy, class timetable before performing subject registration via “Subject Search” function.
There are 2 options of searching:
By Programme or By Subject search

17. 3(iii) Subject Information
Subject Search Steps:
By Programme search
Select ‘By Programme’
Select the Offering Department and the programme you are enrolled on
Press ‘Search’ 1 2
Semester 1 3

18. 3(iii) Subject Information
Subject Search Steps:
By Subject search
Select ‘By Subject’
Select subject category, offering department, input subject code/title
Press ‘Search 1 2 3
Semester 1

19. 3(iii) Subject Information
Subjects on offer of the selected Academic Year/Semester will be shown in the result.
Click the subject code to view the subject details.
Semester 1

20. 3(iii) Subject Information
Subject Code
ABCT341 [Synopsis]
Subject Title
ANALYTICAL CHEMISTRY II
Subject Title in Chinese
Offering Department
DEPARTMENT OF APPLIED BIOLOGY AND CHEMICAL TECHNOLOGY
Co-offering Department
Nature
Normal
Category
Free Electives (non-2012 Curriculum)
Credit(s)
3.0
Level 3
Duration
1 semester(s)
Consecutive Pattern
Student Contact Hour(s)
Subject Requiring Pre-Selection No
Subject not offered for Year 1 students (except students admitted to senior year places/articulation programmes)
This part shows the basic information of the subject, e.g. category, duration, consecutive pattern, etc.
You can view the subject synopsis by clicking the link.
This part shows the requirement for taking the subjects, e.g. subject pre-requisite/co-requisite requirement or any subject/ programme exclusion.
This part shows the offering details, e.g. whether the subject is offered to your programme, vacancy, timetable info.
Subject
Pre-requisite(s)
ABCT241
Co-requisite(s)
Exclusion(s)
Faculty/Department Exclusion(s)
Nil
Programme Exclusion(s)
Subject Group
Class Timetable
Students of the programmes are eligible for taking this subject group
Group Type
Group Size
Vacancies
101
View
DDG FDG
Restricted PS 50 46
102
FDG 54 52
103
12052- 60

21. 3(iii) Subject Information
For checking the class timetable information, you should pay attention to the following information
Start Week, End Week, For Every Week, Day of Week
Start Time, End Time
Venue
Subject
Code
Subject Title
Group
Component
For
Every
(Week)
Start
Week
End
Day of
Time
Venue
Teaching
Staff
Remark
ABCT341
ANALYTICAL
CHEMISTRY II
101
LTL001 1 2 13
Mon
14:30
17:20
Z502
Sam Bau

22. Subject Registration on Web
To ensure a fair chance to all students in registration of subjects, students can confirm their selection ONCE, and changes could be done during Re-opening period for each round, or during the adjustment before semester commencement or the add/drop period
Important Note:
will NOT be affected by rainstorm warning / typhoons / public holidays
will NOT be extended

23. 4. Subject Registration
Start your subject registration by selecting the relevant academic year/semester
Semester 1

24. In the Subject Registration Page, there are 2 main blocks.
Left hand side: Search and Select Subject(s)
Right hand side: My Subject Shopping Cart

25. Search and Select Subject(s) block
4. Subject Registration
Search and Select Subject(s) block
To select subject(s) and put in the basket (i.e. My Subject Shopping Cart block)
My Subject Shopping Cart block
To confirm your selected subjects

26. Steps for subject selections:
4. Subject Registration
Steps for subject selections:
Step 1: Search subject by using Basic Search
If you know the subject code of the subject you would like to register, you can input the subject code and press ‘Search’ button.

27. Steps for subject selections:
4. Subject Registration
Steps for subject selections:
Step 1: Search subject by using Advanced Search
You can choose a subject from a list, by choosing the designated Programme and Subject Category and press ‘Search’ button.

28. Steps for subject selections:
4. Subject Registration
Steps for subject selections:
Step 1: Search subject by using Retake Fail
If you want to retake a previously fail subject, you can click this tab

29. Steps for subject selections:
4. Subject Registration
Steps for subject selections:
Step 2: Select the subject group and press ‘+’ button
You should select the subject group which has vacancy (i.e. vacancy > 0) and press ‘+’ button

30. Steps for subject selections:
4. Subject Registration
Steps for subject selections:
Step 3: Select the component(s) and press ‘Add to Cart’ button
Select one component from each type by ticking the check box
E.g. LEC and SEM, Select one LEC and one from SEM
Press ‘Add to Cart’ button

31. Steps for subject selections:
4. Subject Registration
Steps for subject selections:
Step 4: The subject will be displayed in the My Subject Shopping Cart block
You can repeat Steps 1 – 3 to select other subjects.

32. Steps for subject selections:
4. Subject Registration
Steps for subject selections:
Step 5: After selecting ALL subjects, press ‘Proceed to Preview’.
You should check if your selected subjects exceed the maximum number of extra credits(s) before press ‘Proceed to Preview’ to proceed further.

33. Steps for subject selections:
4. Subject Registration
Steps for subject selections:
Step 6: Make sure you have selected all subject(s) needed,
verify subject selection and press ‘Confirm’ to proceed your request;
press ‘Modify’ to change your subject selection, if necessary.

34. Steps for subject selections:
4. Subject Registration
Steps for subject selections:
Step 7: For successful completion, a confirmation page with the registered subjects & a reference number will be shown to you.
Please check your personalized timetable via My Timetable > Class Timetable
Please check your records via My Profile > Study Information

35. For Changing Class (Group/Subject Component)
4. Subject Registration
For Changing Class (Group/Subject Component)
Step 1: Input the subject code via Basic Search and press “Search”
Step 2: Select the subject group you wish to change and press “+” 2 1

36. For Changing Class (Group/Subject Component)
4. Subject Registration
For Changing Class (Group/Subject Component)
Step 3: Select the component(s) you wish to change with vacancy and press “Add to Cart”
Step 4: After finishing ALL subjects, press “Proceed to Preview” to verify change(s). 4 3

37. 4. Subject Registration
For Changing Class (Group/Subject Component) Step 5: Verify change(s) and press ‘Confirm’.
Step 6: Double check your records via My Profile > Study Information 5 6

38. 5. Adjustment Before Semester Commencement & Add/Drop Period
The screen layout & procedures for add/drop subjects during the Adjustment Before Semester Commencement and the Add/Drop period are the same as the Subject Registration in the previous section.
During the last 2 days of the Add/Drop period, you can also
retake a previously pass subject (except for GUR subjects) for improving grades
Add/drop count will be accumulated during the Add/Drop period only
Important Note:
If you add/drop subjects more than 4 times (i.e. add/drop count ≥ 5), your earliest commencing time to access ‘subject registration’ in the next semester will be postponed.
(This arrangement is not applicable to the Summer Term Add/Drop Period and also the new students in their 1st semester.)

39. 5. Adjustment Before Semester Commencement & Add/Drop Period
For retake a previously pass subject, except for GUR subjects, during the last 2 days of the Add/Drop period, you can choose the subject via the Retake Pass tab page.

40. 5. Adjustment Before Semester Commencement & Add/Drop Period
Check your cumulative add/drop count
A record of your Cumulative Add/Drop Counts in a semester will be displayed to you at the My Subject Shopping Cart block when you logon eStudent > Subject Registration during the Add/Drop period.
After you process subject registration (add and/or drop subjects), the up-to-date cumulative Add/Drop counts will be updated for your reference in the confirmation page.

41. Unlimited access to this function
6. What to do with subjects with no more vacancy (Preferred Subject Indication)
Indicate your Preferred Subjects when there is no vacancy for the subject group
During the subject registration process, if there is no vacancy for the subject(s) you would like to take, you may indicate your wish in taking the subject(s) via Preferred Subject Indication function.
Department will consider only cases on the Preferred Subject Indication List when deciding on whether to increase the quota. Department will inform you for registration if subject quota will be increased after reviewing the position.
Unlimited access to this function

42. Steps for indication of your preferred subjects:
6. What to do with subjects with no more vacancy (Preferred Subject Indication)
Steps for indication of your preferred subjects:
Step 1 : You can either indicate your choices in the subject registration page by pressing the ‘Go Preferred Subject Indication’ button, or

43. Steps for indication of your preferred subjects:
6. What to do with subjects with no more vacancy (Preferred Subject Indication)
Steps for indication of your preferred subjects:
Step 1 : After successful completion, press the ‘Go Preferred Subject Indication’ button in the confirmation page to enter the Preferred Subject Indication function.

44. Steps for indication of your preferred subjects:
6. What to do with subjects with no more vacancy (Preferred Subject Indication)
Steps for indication of your preferred subjects:
Step 2: You can search the subject, select them and put in the basket of My Preferred Subject Cart (similar to the subject registration process).
You can select up to 5 choices with prioritization.
Step 3: Press ‘Confirm’ to confirm your selection.

45. 7. New Arrangement for Chinese LCR subject
From 2018/19 intake cohort, Undergraduate Degree and Higher Diploma students can choose Putonghua or Cantonese version of the Chinese Language and Communication Requirements (CLCR) subject.
You will be pre-assigned with Putonghua version of CLCR subject.
If you are interested in taking the Cantonese version of CLCR, you can change it at eStudent during the Adjustment before Semester Commencement & Add/Drop Period on a first-come-first-serve basis. You may refer to the subject registration procedures here.
Important Notes:
Study places of the Cantonese version are limited and students can select the Cantonese version on a first-come-first-serve basis. There is NO guarantee of enrolment in the Cantonese version.
If there is no vacancy for the Cantonese version, you are advised to indicate your wish to take the Cantonese version of CLCR subject via Preferred Subject Indication. Department will only consider cases on the Preferred Subject Indication List when deciding on whether to increase the quota. You will be informed for registration if quota could be increased.
Please stay in the Putonghua version of CLCR subject unless you successfully register the Cantonese version of CLCR subject. After the Add/Drop period, we will assign back the Putonghua version of CLCR subject if you have not registered any CLCR subject. You are required to complete the CLCR subject according to your assigned study progression.
Students taking Cantonese version of CLCR will be offered an OPTIONAL non-credit bearing e-learning in Putonghua in order to strengthen their Putonghua proficiency. The completion status of the course will be reflected on the transcript of studies.

46. 8. Common Errors in Subject Registration
During the subject registration exercises, you may encounter errors and will be alerted by the error messages.
Please check the error messages, if any, and fix it before you can successfully confirm your subject selection.

47. 8. Common Errors in Subject Registration
Not yet reach your earliest commencing time for Subject Registration
You can only enter the subject registration page according to the earliest commencing time assigned to you. Your earliest commencing time has been shown in the message or you can check the details from your personal checklist.

48. 8. Common Errors in Subject Registration
Cannot login the Subject Registration function, the webpage keeps showing ‘The function is not available...’ even though the earliest commencing time for Subject Registration is reached
Close your existing browser. Open the browser (i.e. Chrome) with eStudent website ( input with your NetID and NetPassword.
DO NOT bookmark any individual webpage under eStudent. Please login eStudent properly via or direct URL  

49. 8. Common Errors in Subject Registration
Fail to fulfill the subject requirement for registration
You are not allowed to register on the subject if you have not fulfilled its pre-requisite/co-requisite/exclusion requirements. Please check the subject requirement listed in Subject Details or Subject Synopsis.
No vacancy for the subject group/component groups
You are not allowed to register on the subject if there is NO VACANCY. Please select other subject groups/subject components with vacancy, if any.

50. 8. Common Errors in Subject Registration
Class timetable clashes between 2 Subjects
You are not allowed to register on the subject(s) if there is time-clashes between your personal timetable and the subject you would like to register. Please select other subject group/components for registration.
Maximum credits to be taken in a semester
In the first round of subject registration in a semester, your programme offering department may set a credit limit for you to register subjects online. Please refer to the maximum number of extra credits when you perform subject registration.
During Adjustment Before Semester Commencement and Add/Drop period, such limit will be removed and your maximum credits to be taken in a semester is 21 credits according to the University requirement.

51. 8. Common Errors in Subject Registration
Study load in a semester
You are not allowed to register more than 21 credits in a semester. If you have need to register subjects more than 21 credits, please approach your programme offering departments for approval.

52. 9. Other Regulations Related to Subject Registration
Drop subjects after the Add/Drop period is NOT allowed.
Apply subject withdrawal
$105 subject withdrawal fee/subject + tuition fee paid will be forfeited
The withdrawal subjects will be printed on the ARN (with ‘W’ grade) and Transcript of Study
Application must be submitted before the start of examination period
Students are advised to refer to the Student Handbook for regulations related to the registration.

53. 10. Contact Us
Hotline: / /

54. Q & A

55. Enjoy your study at PolyU!

56. Appendix 1: NetID Registration
Activate your NetID via PolyU website (
Get ready your PolyU Student Identity Card and Programme Code of the programme you are registered on.
1. Click "NetID Registration"

57. Appendix 1: NetID Registration
2. Select “Student"

58. Appendix: NetID Registration
3. Create your User ID (i.e. your Student No., which is printed on your student ID card)

59. Appendix: NetID Registration
4. Go through the validation process
For "Programme Code", input the first 5 digit of your programme. e.g ABC, you should input "12345".
If you encounter problem in activation of your NetID, please contact our Information Technology Services Office (ITS) hotline
Back to Part 1 How to access eStudent