1. Project Overall Status – August 19 to 30, 2019Y
Program is on track, per timeline, scope and budget
Activities for DG2 are being complete just in time and issues being mitigated to meet current timeline
Current DG2 Schedule has no “float” remaining in timeline
Scope
Requirements Traceability Matrix (RTM) needs to be updated to validate original RFP requirements have been implemented, tested, and end-users trained on the processes and functionality
Schedule
Monitoring scope and timing of: Budgeting Tool, Continuing Education, Online Admissions Application, and OBIA implementations
Budget G
Currently tracking under budget
Allotment for Gate 4 funding has been partially approved (Partial approval with conditions per 8/30/19 OCIO letter).
Additional request for remaining Gate 4 funding will be submitted in late September.
Executive Summary
The project is tracking per schedule and under budget. Scope review and definition for each deployment continues due to rework of key solutions. Each Deployment Group (DG) is engaged and all colleges now have an Initiation or Implementation Work Plan:
DG2 is in the Transition Phase. Colleges and SBCTC are engaged in User Acceptance Testing sprints. ctcLink will be offline for the DG2 upgrade Oct and again for cutover activities Oct  (Go/No-Go decision is scheduled for the Sept. 24, 2019 Steering Committee agenda).
DG3 is in the Construct Phase, focused on Conversion and Data Validation. DG3 Testing/Training road shows were held in July.
DG4 is in the Initiation Phase, with all colleges well past the halfway mark on deliverables. Gate 1 Initiation Phase Peer Review was held July at Highline College. DG4 Implementation Phase kick-off slated for Oct. 14.
DG5 colleges are in the Initiation Phase and continue Initiation Deliverables status reporting. Gate 1 Initiation Phase Peer Review slated for early Dec
DG6 is in the Initiation Phase and will start public status reporting this fall. The Initiation Phase Road Show are scheduled for Oct
Planning meetings continue with technical colleges to capture differences between technical and community college business practices.  Contract negotiations continue for a new Continuing Education solution.
An RFI is being developed for the Online Admissions Application (OAA), in parallel with additional improvements to the current OAA solution. The Budget Planning work group has finalized business and technical requirements.  Vendor (Level Access) completed  phase one (1)  of Accessibility testing, focusing on Student and Employee Self Service and Mobile. Phase 2 continues this month, focused on online admissions application and continuing education tools (OSECE and CampusCE).
Overall Status Summary per Deployment Group
DG#
PMO- Reported Status
Comments
College/ Agency
Self-Reported Status
DG2 Y
Security Production Mapping is behind
Cutover planning is being finalized
Readiness criteria is being socialized
Clark G
SBCTC R
Spokane
Tacoma
DG3
College Configuration in progress
Conversion cycles have begun
Cascadia
LCC
Olympic
Peninsula
Pierce
DG4
College teams working on Initiation Phase activities
Implementation begins Nov. 2019
DG5
Implementation begins March 2020
DG6
Implementation begins Nov 2020 1

2. Top Risks Reported – as of August 30, 2019
LEGEND: Critical High Moderate Low C H L M
Risk Level
Risk Description
Mitigating Actions
Submitted by (name, org/college), Deployment Group & Date
Risk Owner (s) H
Chart of Accounts (CoA): User adoption and successful deployment (scheduled for July 1, 2019) is critical for Deployment Group 2 (DG2) timeline.
Update: Phase 1-Phase 3 completed. Solutions for long-term accounts receivable solution deployed in early August. Long-term General Ledger solution and rule/cross-walk updates for FY19 close to Production is slated to deploy end of August.
Emmett Folk, ctcLink PM for FIN & HCM Team
DG2 Impacted, Risk Date:10/12/2018
*also Risk submitted by Matt Connelly, Spokane District PM on 10/23/2018
Emmett Folk
Clark: SF, FA, FIN , GL – Clark submitted these risks.
Update: Items related to Student Financials, Financial Aid, General Ledger and coordination between Student Financials and Finance. Follow-up to be scheduled with Clark’s PM after Cycle 4B validation to better understanding what is outstanding.
Susan Maxwell, Clark College PM
DG2 Impacted, Risk Date: 2/1/2019
Risks #50, #51, #52, #58
John Henry Whatley, Emmett Folk, Chandan Goel
ctcLink Team: The GL & SF Conversion logic/requirements for the Go-Live term has still not been finalized. If not addressed soon, it creates a risk of being unavailable for college validation and meeting Cycle 4B and future cycles.
Update: Finance and Student Financials team continues to meet to discuss AR (Accounts Receivable) items and alignment in data conversion activities and processes.
John Henry Whatley
DG2 Impacted, Risk Date: 7/8/2019
Risk #71
John Henry Whatley, Christyanna Dawson
Top Issues Reported – as of August 30, 2019
LEGEND: High Moderate Low H M L
Issue Level
Issue Description
Status Update
Submitted by (name, org/college), Deployment Group & Date
Issue Owner (s) H
Security Mapping activities to mitigate UAT timeline have not addressed the new Security Design Production user access.
Update: The ctcLink team is highly concerned about the Production Security Mapping for DG2 Colleges and entering new Security into the UAT cycles.  SBCTC – Security mapping is not complete and doesn’t reflect roles/job. SBCTC SMEs are working with FIN/HCM leads to test security for specific modules/roles that are ready.
ctcLink PMO submitted for ctcLink CS, HCM, FIN Team
DG2 Impacted, Issue Date: 4/16/2019
*also issue #37 submitted by Evelyn Williams, SBCTC on 6/26/19.
Tara Keen, Security Team M
Clark – Accessibility items
Clark has submitted issues around accessibility items they have identified. We are tracking these items and have provided this first round of information to Level Access (vendor) in early August. Phase 1 testing by Level Access is complete and results will be shared with Clark and the ctcLink Team on September 9, 2019 to begin working with Oracle to solve some of the issues. Phase 2 testing slated to begin in early September.
Susan Maxwell, Clark College PM
DG2 Impacted, Issue Dates: 6/27/2019
Issues: #39-48
Owners Assigned 2

3. WA State Office of the Chief Information Officer (OCIO) Oversight
WA State Office of the Chief Information Officer (OCIO) Oversight as of August 2019
Overall Status Y
WA State Office of the Chief Information Officer (OCIO) Oversight
WA State Office of the Chief Information Officer (OCIO) Oversight
OCIO Conditions to new ctcLink Investment Plan Approval
Status G 1
Project must remain in line with SBCTC and OCIO policies
Ongoing 2
QA (Moran) to report to ctcLink executive sponsor and State CIO
Complete 3
Follow pre-determined OFM funding gates and approvals 4
Monthly status reporting 5
Continue reporting on Remediation items in Integrated Work Plan Y 6
OCIO approval of the 4 remediation solutions: Budgeting tool, Continuing Education Application, Online Admissions Application
In Progress 7
OCIO must be notified prior to use of contingency funds
N/A 8
Perform a post-implementation review (lessons learned) after each deployment and post on the OCIO dashboard within 30 days of go-live
Planned as Activities in Project Work Plans 9
Process and timeline for filling the SBCTC CIO position by 1/31/2018
ctcLink Technology Pool Status and Gate #
Status G --
Pre-IT Pool Implementation, Stability & Remediation
Approved 1
Planning & Remediation
1/1/2018 2
DG2 – Initiation & Structure Phase 3
DG2 – Construct Phase
DG3 – Initiation & Structure Phase
1/1/2019 4
DG2 – Transition & Deploy Phase
DG3 – Construct Phase
DG4 – Initiation & Structure Phase
Partially Approved
7/1/2019 5
DG3 – Transition & Deploy Phase
DG4 – Construct Phase
DG5 – Initiation & Structure Phase
Future
1/1/2020 6
DG4 – Transition & Deploy Phase
DG5 – Construct Phase
DG6 – Initiation & Structure Phase
7/1/2020 7
DG5 – Transition & Deploy Phase
DG6 – Construct Phase
1/1/2021 8
DG6 – Transition & Deploy Phase
7/1/2021 9
Contingency Deployment
N/A
1/1/2022
Note: New ctcLink Investment Plan approved by OCIO, with above conditions, on Jan. 19, 2018.

4. ctcLink Quality Assurance Scorecard / Moran Technology Consulting Report July 2019 *August Report coming soon.
Overall Status Y
ctcLink Quality Assurance Scorecard - Moran Technology Consulting , November 2018
STATUS
PROJECT AREA
DESCRIPTION / NOTES G
SBCTC/Governance
Steering Committee made Go/No-Go decision for FLC implementation of new Chart of Accounts, which was critical for the DG2 schedule. The ctcLink Executive Leadership Committee voting membership has changed as of July 1, 2019 with newly appointed WACTC-Tech college presidents.
Project Management
Project Management Office (PMO) is fully staffed, working well together and continuing to address improvements in project management processes. PMO has started development of the Readiness Template for intended use with DG2. Y
Phase Scope
QA remains concerned about the number of solutions to be re-implemented to replace/augment current PS functionality. Based on the latest status of replacement solutions, the only definitive scope is Physical Inventory for DG2. Accessibility testing will begin in early August for DG2.
Schedule Status
The DG2 schedule is now three months from Go-Live. Some components are already in ctcLink production. The DG2 schedule was dependent on successful Chart of Accounts (CoA) implementation for CCS and TCC. The new CoA went live in July. The implementation of enhanced role security for ctcLink is a major Project and QA schedule risk concern and is an area of critical focus by the PMO at this time. Priority continues to be focused on DG2 project and college readiness. The ctcLink PMO is reviewing implementation plans and schedules for DG3 and DG4 based on experience with DG2.
Training
Training material development to support remaining Sprints was ongoing in July for targeted UAT training in August. Training team and consultants continue work preparing materials for the remaining Sprints. Training materials for UAT Sprint #5 are 100% complete and Sprint #6 is 75% complete. QA continues to be concerned that considerable development work still remains for the 57 courses to support end-user training. Plan and schedule for development of these courses pending at end of July.
Testing
DG2 UAT Sprints were underway in June with good participation. UAT identified configuration and process errors which have been resolved. The DG2 Testing workstream remains a major QA concern since it requires continued active DG2 end-user participation. QA is also concerned about the execution of dual parallel testing (payroll, financial aid, and tuition calculation).
Configurations / Data Conversion
Technical support work for the CoA implementation in production was underway in July. This major effort required the ctcLink Project teams to work closely with the ERP support staff. These problems were jointly addressed by Legacy support team and Project staff. Technical staff executed a DG2 cycle 4B conversion for additional data validation by Clark and SBCTC. Technical team also preparing DG3 cycle 3 conversions. Data conversion and production implementation of Bio-Demo data for Clark College and SBCTC waiting for an August schedule Go-live date. DG2 Go-live production cutover planning sessions continued in July.
Organizational Change Management
PMO/OCM is actively engaged with all colleges now involved with their DGs. QA is concerned that PMO remains focused on the DG2 schedule/priority activities. The project is aware that effective communications and messaging is important to success of the project. QA supports the PMO and project/college staff efforts to provide timely communications and prevent false messages.
Project Staffing
Project staffing is adequate at this time and continues to make staffing adjustments as appropriate. PMO is recruiting for open positions. PMO to begin using off-shore technical resources to perform and augment systems integration testing work.
Technical Environment
The IT division continues addressing processes and critical staffing. The ERP Change Management Board is being re-implemented to improve coordination and scheduling of changes. IT is reviewing staffing models at other PeopleSoft ERP community college systems for staff and budget sizing. The development/implementation of security roles for the colleges has now become a critical issue and is being addressed by the ctcLink PMO. Service Level Agreement has been distributed to colleges.
LEGEND
GREEN
YELLOW
RED
Risk Description:
Low risks may be encountered.
NO immediate action needed
Moderate risks may be encountered. Serious deficiency and action item recommended.
High risks may be encountered.
Needs to be escalated and can impact project effort or cost. 4

5. Budget Status – as of July 31, 2019

6. Pillar Status – August 19 to 30, 2019 Human Capital Management
Campus Solutions G
Accomplished this period
Review/Validate DG3 Cycle 3 conversion
Prepare for DG3 Cycle 3 data validation guides
Hold DG3 Course Catalog Production Workshop (8/26-8/29)
Prep Clark Parallel Testing – Tuition Calculation
Participate in Guided Pathways system requirements session
DG3 Cycle 3 Data Validation handoff workshop
Support DG2 CS UAT
Continue DG3 FIT
Continue DG2 SIT
Prep DG3 SIT (SIX environment)
Continue UAT material planning/build
Planned for next period
Support Security Redesign activities
Support DG3 Cycle 3 Data Validation
Prep Optional Files Assignments for DG2 Cycle5
Hand off optional files to legacy team for DG2 Cycle 5
Hold Clark SF Parallel Testing – Tuition Calculation
Prep Clark Item Types to PRD migration
Support UAT for DG2 Colleges
Begin DG3 SIT
Plan for EMPL ID conversion to PRD
Planned, but not completed
Hold Clark Parallel Testing – Tuition Calculation (8/19-8/23)
Human Capital Management Y
Accomplished this period
Restarted DG2 Cutover planning
Began support of DG3 Cycle 3 validation activities
Continued support for DG2 Cycle 4B validation activities
Continued support for accessibility testing with Level Access
Continued DG4 BPFG session planning
Continued review of Security Redesign Role/Permission List Definitions
Completed Payroll Parallel Testing Activities
Continued DG2 UAT support activities
Continued DG2 UAT supporting content build
Continued review of DG2 Training content structure and materials
Continued DG2 configuration build out in FNC environment
Continued DG3 configuration build out in FNC environment
Planned for next period
Continue DG2 Cutover planning
Complete support for accessibility testing with Level Access
Continue support of DG3 Cycle 3 validation activities
Continue support for DG2 Cycle 4B validation activities
*If status is yellow or red, describe why.
Need for additional functional team support in earlier work packages and currently in-process work items has delayed the start of functional team level DG2 go-live planning and prep activities.
Financial Services Y
Accomplished this period
Completed DG3 Cycle 3 Prep Activities
Held DG3 Cycle 3 Data Validation Workshops
Restarted DG2 Cutover planning
Began support of DG3 Cycle 3 validation activities
Continued support of DG2 Cycle 4B validation activities
Continued review of Security Redesign Role/Permission List Definitions
Continued DG2 UAT support activities
Continued DG2 UAT supporting content build
Continued review of DG2 Training content structure and materials
Continued DG2 configuration build out in FNC environment
Continued DG3 configuration build out in FNC environment
Planned for next period
Continue DG2 Cutover planning
Continue support of DG3 Cycle 3 validation activities
Continue support of DG2 Cycle 4B validation activities
Continue review of Security Redesign Role/Permission List Definitions
Continue DG2 UAT support activities
Continue DG2 UAT supporting content build
*If status is yellow or red, describe why.
Need for additional functional team support in earlier work packages and currently in-process work items has delayed the start of functional team level DG2 go-live planning and prep activities.
Pillar Status – as of 6/8/2018

7. Workstream Status – August 19 to 30, 2019
Communications G
Accomplished this period
Steering Committee meeting support, documents in lieu of meeting
DG4 Peer Review/Gate 1 deck design edits
Finalize DG2 (Clark, SBCTC) customized logos for PO and Invoice templates.
ctcLink logo replacement for Fluid Homepage (replaced Oracle logo)
Comms support for DG2 UAT Security and Fluid Training/Testing schedule changes
Revised DG timeline art per DG3 and DG4 proposed go-live dates
Planned for next period
Steering Committee meeting materials support, review, distribution
Accessibility Testing Update blog post
Technical G
CONVERSION
Accomplished this period
DG2 Conversion Issues review/ resolution.
DG2 Re-executed GL Conversion Cycle 4B due to configuration issues.
DG3 Cycle 3 Successfully executed Cycle 3 Conversion.
DG3 Cycle 3 Successfully migrated the DG3 Course Catalog data in PS Production after pre-production testing.
Planned for next period
DG2: Establish Emplid in Production.
DG3: Cycle 3 Conversion Activities.
DEVELOPMENT
Support and work on Service Desk, FIT, SIT & UAT tickets for CS, HCM & FS pillars.
Migrated the retrofit project (for HCM PUM 31, FS PUM 32 & CS PUM 14) to project environments.
Migrate retrofit project to SIX for DG3 SIT preparation for HCM, FS & CS Pillars.
Continue to support on Service Desk, FIT, SIT & UAT tickets for CS, HCM & FS pillars.
FTDD document updates for DG2 CEMLI’s.
ENVIRONMENTS
Coordinated PUM Image Update in Project environments.
Coordinated Load Testing Project work.
DG3 cycle 3 Environment refreshes.
Project Migrations.
DG3 Cycle 3 and DG2 Cycle4B environment support.
Load Testing Project report review.
Testing Y
Accomplished this period
Continued system integration testing (SIT): Finance 100% Complete, HCM 99% Complete, CS 86% Complete
Began Sprint 6
Provided metrics on SIT and UAT status
Continued to build UAT materials for final sprint
Planned for next period
Continue to build UAT materials for security and Fluid testing
Continue System Integration Testing
Continue supporting UAT
*If status is yellow or red, describe why.
Overlapping project tasks that utilize the same resources may impact testing.
Training Y
Accomplished this period
Currently at for 100% for sprint 6
Continued work on in all pillars on development of End-User Training Courses
Released 7 completed End-User Courses to participants
Currently at 40% for End-User Training Canvas Courses
Worked with SBCTC communications to create a ctcLink Class Schedule for DG2 EUT
Implemented the registration for End-User Training Courses in Trumba
Planned for next period
Continue to work on End-User Training courses
*If status is yellow or red, describe why.
Large amount of materials needed with upcoming timelines.
Organizational Change Management G
Accomplished this period
Met with DG2 PM’s to discuss how change management activities are going with their teams
Packaged DG4 Peer Review information for Steering Committee approval
Conducted onboarding with new college PMs and OCMs
Planning next meeting with all technical colleges to discuss the differences between how they do business and other colleges.
Met with DG5 to help prepare them for their Peer Review
Started planning DG4 Road Show about the first activities in the Implementation Phase.
Planned for next period
Continue to work with CPW Facilitators and Functional Teams to determine scope for upcoming sessions

8. Deployment Group 2 Timeline (High Level Phases)

9. Deployment Group 2 Self-Reported Status – August 19 to 30, 2019
Clark College G
Accomplished this period
Go/No-Go checklist completed – working to determine status and move to green
Contracted with company to create accessibility documents
Training Plan for classes at Clark and SBCTC classes published
Updates to web site
UAT Sprint 6, follow-up on 1-5
Planned for next period
Create student communications
Set up meetings with various groups
Security meeting to address questions
Community Colleges of Spokane R
Accomplished this period
FY 19 – AFARS handoff completed by SBCTC (Period 132 Closed)
FY 16, 17, & 18
CCS completed validating and updating Closing Rules results
Journal Adjustments work continues.
DG UAT Sprint 6 – Updated schedules due to Fluid Navigation system integration issues
Reviewing Open Remediation Items.
Planned for next period
Chart of Accounts Redesign
FY 19 Close
Security Issues
Security Role Redesign
*If status is yellow or red, describe why. 1) SBCTC having system integration issues with implementing the new Fluid Navigation into DG UAT or SVL environment. Unable to test new Fluid UI. 2) Security Roles not yet ready or available in DG2 UAT environment or the new SVL test environment. 3.) Chart of Accounts continues to significantly impact budget team and finance business office.
SBCTC Agency R
Accomplished this period
HR Self-Service ctcLink Open House Demo and Practice 8/19 & 21
Cycle 4B FIN Data Validation completed.
Initial budget upload completed
Planned for next period
SBCTC Agency Training Plan completion – in work ECD 9/3
SBCTC Agency Communication Plan completion – in work ECD 9/3
SBCTC Agency Project Transition Plan completion – in work ECD 9/5
SBCTC Agency Tier 1 Contact completion – details in work
Supplemental System documentation and dispensation is underway with plans to complete within next 1-2 periods.
Planned, but not completed
End-to-end testing planned once Security and AWE in place – in jeopardy without Security and AWE
*If status is yellow or red, describe why.
The SBCTC agency currently does not have access to Security and consequently Approval Workflow Engine (AWE) from the SBCTC project team to move forward at this time. Time to test and confirm accurate security and AWE is in jeopardy. The agency needs to go-live with accurate Security and AWE.
Tacoma Community College G
Accomplished this period
Local SMEs attended ctcLink Security redesign group, ctcLink PM groups, ctcLink governance groups, various ctcLink status meetings
Participated in ctcLink Security redesign activities
Participate in UAT
Monitor and communicate UAT status
Received Training info from SBCTC
Started coordinating Training
Planned for next period
Local SMEs attend ctcLink Security redesign group, ctcLink PM groups, ctcLink governance groups, various ctcLink status meetings
Work with SMEs, Pillar Leads, TCC Leadership to get better participation in the project
Plan and execute OCM for DG2 project
Monitor UAT status
Continue rolling out End-User Training

10. Deployment Group 3 Timeline (High Level Phases)

11. Deployment Group 3 Self-Reported Status – August 19 to 30, 2019
Cascadia College G
Accomplished this period
CS, FA, SF, and FIN participated in data validation cycle #3 handoff WebEx’s
Departments continued data error cleanup activities (2020Q1)
Participated in PS Production Workshop #1 (Course Catalog)
Participated in Guided Pathways Workshop
Completed ‘optional’ configuration homework for Cycle #4
Initiated Cycle #3 Data Validation
Planned for next period
Complete Testing & Training Plan
Continue internal Training Management Team planning
Continue internal Testing Management Team planning
Pierce College District G
Accomplished this period
SMEs continued quarterly data error clean-up efforts (2020Q1).
CS, FA, FIN and SF SMEs participated in Cycle 3 data validation WebEx sessions.
College Team members attended/participated in ctcLink Guided Pathways Common Process Requirements Gathering Workshop.
CS SMEs attended/participated in PS Course Catalog production workshop.
Scheduled follow-up meeting with College Leadership, Implementation Team and SMEs – planning next 6 months.
FIN and HCM SMEs participated in Cycle #3 data validation.
Planned for next period
CS SMEs begin Cycle #3 data validation.
FIN and HCM SMEs continue Cycle #3 data validation.
Continue work on College Communications Plan.
Plan ctcLink activities for Fall all-college welcome back.
Planned, but not completed
Review applicants for project positions.
Identify/establish training space.
Work on Training Plan.
Work on Testing Plan.
*If status is yellow or red, describe why.
Peninsula College G
Accomplished this period
HCM and FIN SME’s have been working on validation
Attended Pathways CPW
Planned for next period
CS start Validation
Planned, but not completed
*If status is yellow or red, describe why.
Lower Columbia College G
Accomplished this period
CS, FA, SF, and FIN participated in data validation cycle #3 handoff
WebEx’s
Participated in PS Course Catalog Production Workshop
Participated in Guided Pathways Business Process Meeting #2
FIN and HCM began validating data-cycle 3
Departments continued data error cleanup activities (2020Q1)
Planned for next period
CS to begin data validation-cycle 3
FIN and HCM continuing with validation-cycle 3
Continue on campus messaging and communication about ctcLink.
Olympic College G
Accomplished this period
Started Cycle 3 Data Validation
Analysts completed Consulting Skills, Becoming the Trusted Advisor Training
Planned for next period
Continue Cycle 3 Data Validation
Planned, but not completed
Additional CIA Workshops
*If status is yellow or red, describe why.

12. Deployment Group 4 Dashboard Reports – August 19 to 30, 2019
DG4 Initiation Phase Completion Summary
Percentage of deliverables completed and tracked in Project Web App (PWA) by each college:
College Orientation & Resourcing
College Project Planning (from templates)
Conduct Initial Data Cleansing
Document Current Legacy Business Processes
Supplemental Systems Analysis
College/District
As of Aug. 30, 2019
Centralia College
70%
Edmonds Community College
60%
Highline College
64%
Seattle Colleges (3)
59%
Wenatchee Valley College
68%
DG4 General Timeline Draft G

13. Deployment Group 5 Dashboard Reports – August 19 to 30, 2019
DG5 Initiation Phase Completion Summary
Percentage of deliverables completed and tracked in Project Web App (PWA) by each college:
College Orientation & Resourcing
College Project Planning (from templates)
Conduct Initial Data Cleansing
Document Current Legacy Business Processes
Supplemental Systems Analysis
College/District
As of
Aug. 30, 2019
Target Percentage for August 2019
Bellevue College
19%
45%
Bellingham Technical College
29%
Big Bend Community College
22%
Everett Community College
24%
Grays Harbor College
36%
Green River College
34%
Skagit Valley College
Whatcom Community College
39%
DG5 Pre-Implementation and General Timeline G

14. ctcLink Remediation Status Reports – August 19 to 30, 2019
Solution
Status
Due Date
Campus Solutions
10 of 45 remain open
DG3
Financial Management
5 of 39 remain open
DG2
Human Capital Management
6 of 25 remain open
Faculty Workload
Complete
March 2019
DRS Redistribution
May 2019
Absence Management
April 2019
Security Audit Controls
Security Redesign / Mapping
FLC / DG2
Student Billing/Third-Party Billing
Budget Planning
Work Group Finalize Requirements
Online Admissions App
RFI Being Developed
Continuing Education
Contract Finalization
Chart of Accounts (revised)
Due/Finish
Status
Tacoma CC Chart of Accounts Adoption Kickoff
Dec. 12, 2018
Complete
CCs of Spokane Chart of Accounts Adoption Kickoff
Feb. 1, 2019
Foundational Chartfield Configuration
March 22, 2019
College Configuration Review and Updates
May 3, 2019
Functional and System Integration Testing
May 10, 2019
User Acceptance Testing
May 10 - June 3, 2019
May 28 – June 14, 2019
College Readiness Gate / Go-No Go Discussions
June 12-14, 2019
Readiness Gate / Go-No Go Decision
June 18, 2019
Community Colleges of Spokane R
Remediation Status
CCS/Matt Connelly - Walkthrough/review of all remediation conditions and REM tickets in progress. Target completion date 9/6
Still questions on accuracy for DRS calculations and Absence Management. Matt Connelly to schedule meetings for week of 9/9.
Security Redesign workbooks and QRG Security Role crosswalks due to CCS Monday 8/19
Nothing delivered to CCS yet for Audit Logs and Separation of duties.
*If status is yellow or red, describe why.
SBCTC having system integration issues with implementing the new Fluid Navigation into DG UAT or SVL environment. Unable to test new Fluid UI.
2) Security Roles not yet ready or available in DG2 UAT environment or the new SVL test environment.
3.) Chart of Accounts continues to significantly impact budget team and finance business office.
Tacoma Community College G
Remediation Items progress this period
See SBCTC status update for Remediation items, tickets, and worklist.
Accomplished this period
Monitored remediation items progress and communicate to local stakeholders

15. Other ctcLink Project Activities – Status as of August 30, 2019
Solution
Status
RFP Publish
Solution Decision
Accessibility
Develop and published RFP, Work Group evaluated RFP Responses
Final Decision on Vendors to be awarded
Vendor contracts awarded
Statement of Work completed
Phase 1 Accessibility Testing has completed and results being evaluated (Student & Employee Self-Service and Mobile)
5/10/2019
Testing and Findings Prior to DG2 (October 2019)
Continuing Education
RFP was developed and approved by Governance
RFP proposals were due November 15, 2018
3 Vendors responded and subgroup is evaluating solution
Governance approved procurement and decision of Vendor
Vendor contract being finalized for scope and cost
10/15/2018
Contract Draft Complete
Overall Pricing in Negotiations
Online Admissions Application
Sub-Committee finalized OAA requirements
Project Team performed Fit/Gap of ctcLink functionality
OAA workgroup evaluated select solutions currently in use at other PeopleSoft universities and colleges
OAA workgroup developing a short list of best/possible solutions to identify those solutions on 2/12/2019
RFI to understand possible solutions and costs before final decision on RFP or custom solution
Continue to enhance current OAA based on requirements for RFI
TBD
RFI requested
Current ctcLink OAA requirements being prioritized prior to continue improvements
Budget Planning Tool
Committee formed to review, finalize, approve Budgeting requirements
Budget Planning Tool Work Group meetings underway to finalize requirements and vet Oracle PBCS Solution
Oracle/Mythics building Prototype of PBCS Solution with templates from
(Peninsula, Pierce, Spokane, and SBCTC)
Work Group will recommend to ctcLink Governance if PBCS will meet requirements or if an RFP will need to be developed
Requirements pending Steering Committee Approval