1. Dr. Raghu Bista / Gobinda Bhandari
Project management
Dr. Raghu Bista / Gobinda Bhandari

2. Contents Concept of Project Roles of Project Project Cycle
Project Management
Guiding Principles and relevant documents
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3. What is Project and What is not?
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4. What is Project?
A project can be considered to be any series of activities and tasks that:
Have specific objective to be completed within certain specifications.
Have defined start and end dates
Have funding limits
Consume human and non-human resources
(Kerzner, H. 2003, Project Management, 8th ed. New York: Willy)
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5. What is Project? Cont…
Project may range from small infrastructure project to more complex multipart project such as integrated hydroelectric project with irrigation, power and tourism as its components.
Some examples are:
Melemchi Drinking Water Project,
Upper Tamakoshi Hydro Power Project,
Amazon's "Octocoper" Mini- drones concept project,
Google’s Driverless Car Project
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6. Project vs Operation Project One shot New process or product
People are heterogeneous
Greater uncertainty of performance, cost, schedule
Regular Operation
Ongoing
Repeat process or product
People are homogeneous
Greater certainty of performance, cost, schedule
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7. Roles of Project
Project is one of the principle means by which we change our world.
Organizations compete by planning and execution of new projects
Projects are the means to execute strategies of organization
Projects are the basic building blocks of development. Without successful project identification, preparation and implementation, development plans are no more than wishes (Dennis A. Rondineli (1976), Project Management Quarterly, Vol VII (1)
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8. Project as a Dream of the Organization
Dream of to modernize delivery of goods to customers using drones
Dream of Google to develop Self Driving Car
Dream of Nepal to Make Modern Second International Airport in Bara District
Dream of Kathmandu Metropolitan City to make Mono Rail System
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9. Plan, Program and Project
Programs
Projects
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10. Pre-Feasibility Study
Project Cycle
Identification
Evaluation
Pre-Feasibility Study
Termination
Feasibility Study
Implementation
Appraisal/Approval
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11. Project Management
Project management is the planning, organizing, executing and controlling works within a time frame and budget for achieving objectives.
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12. Project Management Involves
Defining project scope
Dividing project into tasks and activities
Deciding the types of project organizations
Establishing project offices and acquiring people
Managing Team
Managing Stakeholders
Managing Risks
Managing Outsourcing
Executing plan, monitoring performance and correcting deviation
Reporting
Completing all the project deliverables.
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13. Organizing Project Functional Organization Pure Project Organization
Matrix Organization
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14. Project Manager (PM)
Involves in planning , organizing , coordinating and controlling project performance.
Refines and updates plans and schedules
Develops mechanism to facilitate communication between the project manager and top management, functional areas and the clients.
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15. Functions of Project Manager
To prepare budget and schedule
To help select people to serve on the project team
To motivate team members
To procure works, goods and services
To facilitate communication between top management and other stakeholders
To manage conflicts among various stakeholders
To monitor and control
To prepare and submit report to Govt and donors on time (monthly, quarterly, annual reports, and PCR)
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16. Quality of Project Manager
A good Project Manager needs to be:
Firm & decisive, fair, dedicated, and a motivator
Good & regular communication/interaction with staff.
Demonstrating strong leadership and management.
Recognize staff performances.
Provide work place tools and conducive working conditions.
Ensure regular project plan monitoring and actions
Be in full control for getting work done on time
Form partnerships with institutions to get job done.
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17. Consultant in the Project
The reasons for appointing a consultant are:
To gain from the consultant's deep knowledge and rich experience
An independent consultant will view all matters in an unbiased manner.
To give full attention to the particular project as the functional experts will have many other responsibilities.
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18. Managing Project Team
When we have a dream, we need a team to accomplish it.
Designing a dream team
Identify necessary skills of team members
Talk to potential team members matching skill
Add key team members
Develop team members
Remove ineffective team members
Motivate team members for effective performance
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19. Managing Stakeholders
Stakeholders are defined as an individuals or groups or organizations who are influencing/affected/ involved/interested in the project and can potentially impact, either positively or negatively.
Identifying stakeholders, their interests, power and influence
Develop strategies to manage for positive results the impacts of stakeholders on the project
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20. Managing Procurement
Procurement is the act of acquiring goods, works and services by projects or organizations at the best possible cost in the right quantity and quality at required time.
Analyze markets
Selecting sellers/suppliers/contractors/consultants and awarding contracts
Managing contracts
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21. Managing Schedule Prepare time schedule
Give extra care to critical activities in order to complete them in scheduled time.
Ensuring critical activities get done on time
Regular monitoring and reporting
Awareness of Schedule
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22. Managing Resource
Careful planning and managing of resource is necessary to deliver project results in time.
Updating resource plan as per updated schedule
Acquiring resource as per required
Prioritizing resources for critical activities
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23. Managing Quality
Managing quality means to assure project deliverable as per specification.
Are Inputs as per requirement?
Are labour skilled as per needed?
Is process as per standard?
Does project output as per specification?
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24. Managing Budget Assuring timely budget available
Making effective and efficient use of budget
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25. Managing Risks Identifying different risks during execution
Analyzing risks and making strategy to reduce risks
Tracking identified risks, monitoring residual risks and identifying new risks
Executing risk reduction plans and evaluating their effectiveness
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26. Project Monitoring and Control
Project monitoring is observing or checking on project activities :
To identify the current status of the project
To identify deviation of the project cost, schedule and quality with the plan
To identify potential problems.
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27. Controlling and Moving Ahead
To engage in some form of corrective action to minimize or remove the deviations.
Updating plan, speeding up activities, maintaining quality and moving ahead to complete project deliverables
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28. Common Dimensions for Success Factors
Cost
Scope
Quality
Time
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29. Policies/Guideline for Project Management
Many principles, policy and guidelines describe the way project should be developed and implemented.
In the project Preparation Phase, these documents describe what should be studied and analyzed.
Environment Protection Act 1996,
Environment Protection Regulation 1997,
National Environmental Impact Assessment Guidelines,
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30. During Project Implementation
Public Procurement Act/Regulation of GoN, Nepal
World Bank Procurement Guidelines
ADB Procurement and Consultant Selection Guidelines
ADB Safeguards Policy Statement
ADB Project Administration Manual (PAM)
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31. Ethical Guides for Public Sectors officials while working in Procurement
Be independent
Act only in the interest of the organization
Follow the law
Work hard for efficiency
Take nothing, ever
Do not socialize with venders
Do not play favorites (promoting competition, fairness, equal opportunity)
Maintain confidentiality
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32. Thank You
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