1. Progress on Paperless finance in Eurostat
Luc BRIOL Head of Unit ESTAT.A4 RDG Meeting 19/4/2018

2. Overview
Background
Overview at Eurostat
eGrants
AGM
eProcurement

3. 1. Background
2010: A Digital Agenda for Europe 2012: Financial Regulations (Art. 95 e-Government) 2014: New EU directives on Public Procurement

4. 2. Overview at Eurostat: paperless project started in 2014
4 areas identified
Procurement
eProcurement
/ePrior
SEDIA
Grants
Sygma
identified
in 2015
Concrete results gradually as of 2019
Horizontal tasks
On going
in house
Administrative
AGM
identified
in 2015

5. 3. eGrants: in a nutshell (1/5)
Sygma
identified
in 2015
Suite of electronic processes covering the full life cycle of grant
2700+ and users
14 Programme already managed
4.8 Mio documents processed
10 DGs, 6 Agencies, 7JU already using it
1400+ contracts signed

6. 3. eGrants in Eurostat (2/5)
Pilot in 2017
2 topics in the area of price statistics
13 MS participated
16 grant agreements signed
Generalized implementation from 2018

7. 3. eGrants - Extensive support for implementation (3/5)
2 Info days on eGrants for the finance community
Webcasting of the second Info day in March 2018
Including live demo for submission of proposals
(Short) presentation in working groups
Guide for applicants (basic info)
Extensive corporate guidance and helpdesk

8. 3. e-Grants – Keep in mind (4/5)
Register organisation once
Need to define roles
Organisation-level (LEAR)
Project-level
Late proposals are automatically rejected by the system

9. 3. e-Grants – Advantages (5/5)
Gains of resources and reduction of risks
Integrated automatic controls
Avoid re-introduction of already available info
Real time monitoring and notifications
Harmonisation of procedures and tools across the Commission

10. 4. AGM – Advanced Gateway to Meetings (1/2)
Administrative
AGM
identified
in 2015
AGM - Advanced Gateway to Meetings
a new corporate Commission system for all meetings involving external participants
Gradually implemented in 2018 at Eurostat (Q1 - pilot phase at Eurostat)
Cost reimbursement for visitors now possible if visitors are registered in AGM
Linked to the Commission-internal security application E-PASS currently already implemented in Luxembourg

11. 4. AGM – Advantages (2/2)
Avoids interruptions during the meetings for the administrative requirements
Makes the process paperless and accessible 24h/7d
notification system to participants
Provides a single entry point for all your meetings with the Commission
Speeding up the reimbursement

12. 5. eProcurement (1/2) Several modules available: eProcurement /ePrior
Processes circled in red are those already introduced at Eurostat.

13. Challenges! 5. eProcurement (2/2)
Eurostat is one of the most advanced Commission DGs in the field of electronic procurement
The eProcurement modules currently available in Eurostat cover a great part of the procurement process but not yet all workflows are integrated.
-Temporary solutions in place internally
- No integrated contract management / monitoring
Challenges!

14. Thank you!
Questions?