1. HOW TO ORGANIZE
THE FINANCIAL REPORT

2. PARTS
2 & 3

3. SELECT A RECEIPT

4. PUT A NUMBER ON THE RECEIPT IN THE UPPER RIGHT CORNER
PUT A NUMBER ON THE RECEIPT IN THE UPPER RIGHT CORNER. START WITH “1” AND CONTINUE WITH “2”, THEN “3”, ETC. 1

5. DRAW A CIRCLE AROUND THE NUMBER.1

6. 1
This receipt is for Desks, Chairs and Tables. In summary they could be called “Furnishings”.

7. Part 2: Project Expense Summary
GO TO THIS
PAGE
Project Accounting Report
VSO Project Number & Title: ____________________________________________
Part 2: Project Expense Summary
Major Expense Category
Amount

8. Part 2: Project Expense Summary
Fill in this line.
Project Accounting Report
VSO Project Number & Title: ____________________________________________
Part 2: Project Expense Summary
Major Expense Category
Amount

9. Part 2: Project Expense Summary
Fill in this line.
Project Accounting Report
VSO Project Number & Title: VSO [use project number!] “Accounting Workshop” [use project name!]_____
Part 2: Project Expense Summary
Major Expense Category
Amount

10. Remember to put the page number at the bottom of the page! PAGE TOTAL
Part 2 starts with “1”
again.

11. Remember to put the page number at the bottom of the page! PAGE TOTAL

12. Part 2: Project Expense Summary
Project Accounting Report
VSO Project Number & Title: VSO [use project number!] “Accounting Workshop” [use project name!]
Part 2: Project Expense Summary
Major Expense Category
Amount
Enter the
“Major
Expense
Category”

13. Part 2: Project Expense Summary
Project Accounting Report
VSO Project Number & Title: VSO [use project number!] “Accounting Workshop” [use project name!]
Part 2: Project Expense Summary
Major Expense Category
Amount
FURNISHINGS
Enter the
“Major
Expense
Category”
YOU CAN SEE THAT VSO IS ASKING YOU TO GROUP EXPENSES IN CATEGORIES. DETAIL IS IMPORTANT, BUT IF THERE ARE MORE THAN 22 “MAJOR EXPENSE CATEGORIES”, PLEASE CONTACT THE VSO OFFICE.

14. Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
MAKE A COPY
OF THIS
PAGE
Project Accounting Report
VSO Project Number & Title: ___________________________________________________________________
Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
MAJOR EXPENSE CATEGORY NAME:_____________________________________________
Receipt Number
Date
List Receipt Item
Receipt Item Amount

15. Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
Fill in this line.
Project Accounting Report
VSO Project Number & Title: ___________________________________________________________________
Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
MAJOR EXPENSE CATEGORY NAME:_____________________________________________
Receipt Number
Date
List Receipt Item
Receipt Item Amount

16. Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
Fill in this line.
Project Accounting Report
VSO Project Number & Title: VSO [use project number!] “Accounting Workshop” [use project name!]_____
Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
MAJOR EXPENSE CATEGORY NAME:_____________________________________________
Receipt Number
Date
List Receipt Item
Receipt Item Amount

17. Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
In order to fill in
NAME…..
Project Accounting Report
VSO Project Number & Title: VSO [use project number!] “Accounting Workshop” [use project name!]_____
Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
MAJOR EXPENSE CATEGORY NAME:_____________________________________________
Receipt Number
Date
List Receipt Item
Receipt Item Amount

18. Part 2: Project Expense Summary
GO TO THIS
PAGE
Project Accounting Report
VSO Project Number & Title: VSO [use project number!] “Accounting Workshop” [use project name!]
Part 2: Project Expense Summary
Major Expense Category
Amount
FURNISHINGS
COPY
THIS
NAME

19. Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
Fill In
NAME
Project Accounting Report
VSO Project Number & Title: VSO [use project number!] “Accounting Workshop” [use project name!]_____
Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
MAJOR EXPENSE CATEGORY NAME:_FURNISHINGS______________________________________
Receipt Number
Date
List Receipt Item
Receipt Item Amount

20. GO BACK TO THE RECEIPT
RECEIPT NUMBER 1
RECEIPT DATE
RECEIPT ITEMS
RECEIPT AMOUNT

21. Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
FILL IN THE APPROPRIATE
LINE IN THE FORM
RECEIPT DATE
Project Accounting Report
VSO Project Number & Title: VSO [use project number!] “Accounting Workshop” [use project name!]_____
Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
MAJOR EXPENSE CATEGORY NAME:_FURNISHINGS______________________________________
Receipt Number
Date
List Receipt Item
Receipt Item Amount 1
DESKS, CHAIRS, TABLES
24.550
RECEIPT ITEMS
RECEIPT AMOUNT
RECEIPT NUMBER

22. SELECT ANOTHER RECEIPT

23. PUT A NUMBER ON THE RECEIPT, IN THE UPPER RIGHT CORNER.2

24. DRAW A CIRCLE AROUND THE NUMBER.2

25. 2
THIS RECEIPT HAS A NUMBER OF ITEMS.
THERE ARE FURNISHINGS
AND THERE ARE COMPUTER MATERIALS

26. Part 2: Project Expense Summary
GO TO THIS
PAGE
Project Accounting Report
VSO Project Number & Title: VSO [use project number!] “Accounting Workshop” [use project name!]
Part 2: Project Expense Summary
Major Expense Category
Amount
FURNISHINGS

27. Part 2: Project Expense Summary Major Expense Category
Project Accounting Report
VSO Project Number & Title: VSO [use project number!] “Accounting Workshop” [use project name!]
Part 2: Project Expense Summary
Major Expense Category
Amount
FURNISHINGS
COMPUTER MATERIALS
Enter the
“Major
Expense
Category”

28. Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
MAKE A NEW COPY
OF THIS
PAGE
Project Accounting Report
VSO Project Number & Title: ___________________________________________________________________
Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
MAJOR EXPENSE CATEGORY NAME:_____________________________________________
Receipt Number
Date
List Receipt Item
Receipt Item Amount

29. Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
Fill in this line.
Project Accounting Report
VSO Project Number & Title: ___________________________________________________________________
Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
MAJOR EXPENSE CATEGORY NAME:_____________________________________________
Receipt Number
Date
List Receipt Item
Receipt Item Amount

30. Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
Fill in this line.
Project Accounting Report
VSO Project Number & Title: VSO [use project number!] “Accounting Workshop” [use project name!]_____
Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
MAJOR EXPENSE CATEGORY NAME:_____________________________________________
Receipt Number
Date
List Receipt Item
Receipt Item Amount

31. Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
In order to fill in
NAME…..
Project Accounting Report
VSO Project Number & Title: VSO [use project number!] “Accounting Workshop” [use project name!]_____
Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
MAJOR EXPENSE CATEGORY NAME:_____________________________________________
Receipt Number
Date
List Receipt Item
Receipt Item Amount

32. Part 2: Project Expense Summary Major Expense Category
GO TO THIS
PAGE
Project Accounting Report
VSO Project Number & Title: VSO [use project number!] “Accounting Workshop” [use project name!]
Part 2: Project Expense Summary
Major Expense Category
Amount
FURNISHINGS
COMPUTER MATERIALS
COPY
THIS
NAME

33. Fill In NAME Project Accounting Report
VSO Project Number & Title: VSO [use project number!] “Accounting Workshop” [use project name!]_____
Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
MAJOR EXPENSE CATEGORY NAME:_COMPUTER MATERIALS________________
Receipt Number
Date
List Receipt Item
Receipt Item Amount

34. GO BACK TO THE RECEIPT
RECEIPT NUMBER
RECEIPT DATE 2
ITEM AMOUNT
RECEIPT ITEM

35. Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
GO TO THIS PAGE
Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
NO. ____1___ MAJOR EXPENSE CATEGORY NAME:____FURNISHINGS________________________________
Receipt Number
Date
List Receipt Item
Receipt Item Amount 1
DESKS, CHAIRS, TABLES
24,550

36. Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
FILL IN THE APPROPRIATE
LINE IN THE FORM
Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
NO. ____1___ MAJOR EXPENSE CATEGORY NAME:____FURNISHINGS________________________________
Receipt Number
Date
List Receipt Item
Receipt Item Amount 1
DESKS, CHAIRS, TABLES
24,550

37. Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
FILL IN THE APPROPRIATE
LINE IN THE FORM
Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
NO. ____1___ MAJOR EXPENSE CATEGORY NAME:____FURNISHINGS________________________________
Receipt Number
Date
List Receipt Item
Receipt Item Amount 1
DESKS, CHAIRS, TABLES
24,550 2
VENTILATOR
4,140

38. GO BACK TO THE RECEIPT
RECEIPT NUMBER
RECEIPT DATE 2
RECEIPT ITEMS
5.188,00
ITEM AMOUNT TOTAL

39. GO TO THIS PAGE Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
MAJOR EXPENSE CATEGORY NAME:__COMPUTER MATERIALS______________
Receipt Number
Date
List Receipt Item
Receipt Item Amount

40. Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
FILL IN THE APPROPRIATE
LINE IN THE FORM
Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
NO. ____2___ MAJOR EXPENSE CATEGORY NAME:__COMPUTER MATERIALS_________________________
Receipt Number
Date
List Receipt Item
Receipt Item Amount

41. Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
FILL IN THE APPROPRIATE
LINE IN THE FORM
Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
NO. ____2___ MAJOR EXPENSE CATEGORY NAME:__COMPUTER MATERIALS_________________________
Receipt Number
Date
List Receipt Item
Receipt Item Amount 2
NOTE: YOU ARE USING THE
SAME RECEIPT NUMBER BECAUSE
IT IS THE SAME RECEIPT!

42. Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
FILL IN THE APPROPRIATE
LINE IN THE FORM
Part 3: Project Receipts by MAJOR EXPENSE CATEGORY
NO. ____2___ MAJOR EXPENSE CATEGORY NAME:__COMPUTER MATERIALS_________________________
Receipt Number
Date
List Receipt Item
Receipt Item Amount 2
COMPUTER MATERIALS
5.188,00

43. Instruction Powerpoint _part 3
WHEN YOU FINISH
ENTERING
ALL THE RECEIPTS
Go to
Instruction Powerpoint _part 3