1. Data Use to Improve Programming
PPT template slides for AU data presentation
Transition Leadership Institute
June 21-23, 2011

2. (DISTRICT) Indicator 13: Compliance
When manipulating the data and/or chart, you may have to choose whether to edit the existing (PPT 2003) or convert (PPT 2007), depending on what version you have. In 2003, double click on the chart, and you will be able to go back and forth between chart and data. In 2007, double click on the chart, and you will have edit buttons up above on the tool bar.
Numbers in the chart are place holders.
To change the numbers in the graph:
-Double click on chart and select “edit data” or right click on chart and select “chart object” then “edit.” You will see worksheet tabs at the bottom of the chart.
-To change the data, click on the “sheet 1” tab and enter the numerical values.
-Then click the “chart 1” tab to ensure your changes have been made.
-When complete, click outside the chart box.
To change chart type:
Double click on the chart and select “edit data.”
Right click and select “change chart type.”
To format/change numerical labels (on bar graphs or next to pie charts):
-Double click on the chart and select “edit data.”
Right click and select “Format data labels.”
To change color:
-Click on one of the bar graphs and select color from toolbar.
Data Source:

3. (DISTRICT) I-13 Data by Question
Q1: Student invite (data not gathered in 2009)
Q2: Agency invite with written parental consent (data not gathered in 2009)
Q3: PSGs (combined ed/training, career/employment, and ind. living skills)
Q4: Annual goals linked to PSGs
Q5: Transition assessments (data not gathered in 2009)
Q6: Transition services
Q7: Course of study
Numbers in the chart are place holders.
To change the numbers in the graph:
-Double click on chart and select “edit data” or right click on chart and select “chart object” then “edit.” You will see worksheet tabs at the bottom of the chart.
-To change the data, click on the “sheet 1” tab and enter the numerical values.
-Then click the “chart 1” tab to ensure your changes have been made.
-When complete, click outside the chart box.
To change chart type:
Double click on the chart and select “edit data.”
Right click and select “change chart type.”
To format/change numerical labels (on bar graphs or next to pie charts):
-Double click on the chart and select “edit data.”
Right click and select “Format data labels.”
To change color:
-Click on one of the bar graphs and select color from toolbar.
Data Source:

4. (DISTRICT) Indicator 14 Results (DATE) Post-school outcomes
Numbers in the chart are place holders.
When manipulating the data and/or chart, you may have to choose whether to edit the existing (PPT 2003) or convert (PPT 2007), depending on what version you have. In 2003, double click on the chart, and you will be able to go back and forth between chart and data. In 2007, double click on the chart, and you will have edit buttons up above on the tool bar.
To change the numbers in the graph :
-Double click on a slice of the pie graph to open the Excel file.
-When the Excel spreadsheet opens:
-Click on the tab labeled “Sheet 1”
-Change the numbers you want to change
-Click on the worksheet tab at the bottom labeled “Chart”
-Close the spreadsheet by clicking outside of the Excel box
To format/change numerical labels (on bar graphs or next to pie charts):
-Double click on the chart and select “edit data.”
Right click and select “Format data labels.”
To change color:
-Click on legend and right click. Click on “format legend.”
Data Source:

5. (DISTRICT) Indicator 1 Data: Graduation
Numbers in the chart are place holders.
When manipulating the data and/or chart, you may have to choose whether to edit the existing (PPT 2003) or convert (PPT 2007), depending on what version you have. In 2003, double click on the chart, and you will be able to go back and forth between chart and data. In 2007, double click on the chart, and you will have edit buttons up above on the tool bar.   
To change the numbers in the graph:
-Double click on chart and select “edit data” or right click on chart and select “chart object” then “edit.” You will see worksheet tabs at the bottom of the chart.
-To change the data, click on the “sheet 1” tab and enter the numerical values.
-Then click the “chart 1” tab to ensure your changes have been made.
-When complete, click outside the chart box.
To change chart type:
Double click on the chart and select “edit data.”
Right click and select “change chart type.”
To format/change numerical labels (on bar graphs or next to pie charts):
-Double click on the chart and select “edit data.”
Right click and select “Format data labels.”
To change color:
- Click on one of the bar graphs and select color from toolbar.
Data Source:

6. (DISTRICT) Indicator 2 Data: Dropout
Numbers in the chart are place holders.
When manipulating the data and/or chart, you may have to choose whether to edit the existing (PPT 2003) or convert (PPT 2007), depending on what version you have. In 2003, double click on the chart, and you will be able to go back and forth between chart and data. In 2007, double click on the chart, and you will have edit buttons up above on the tool bar.   
To change the numbers in the graph:
-Double click on chart and select “edit data” or right click on chart and select “chart object” then “edit.” You will see worksheet tabs at the bottom of the chart.
-To change the data; click on the “sheet 1” tab and enter the numerical values.
-Then click the “chart 1” tab to ensure your changes have been made.
-When complete, click outside the chart box.
To change chart type:
Double click on the chart and select “edit data.”
Right click and select “change chart type.”
To format/change numerical labels (on bar graphs or next to pie charts):
-Double click on the chart and select “edit data.”
Right click and select “Format data labels.”
To change color:
-Click on one of the bar graphs and select color from toolbar.
Data Source:

7. Sample Bar Graph Data Source: Numbers in the chart are place holders.
When manipulating the data and/or chart, you may have to choose whether to edit the existing (PPT 2003) or convert (PPT 2007), depending on what version you have. In 2003, double click on the chart, and you will be able to go back and forth between chart and data. In 2007, double click on the chart, and you will have edit buttons up above on the tool bar.
To change the numbers in the graph:
-Double click on chart and select “edit data” or right click on chart and select “chart object” then “edit.” You will see worksheet tabs at the bottom of the chart.
-To change the data; click on the “sheet 1” tab and enter the numerical values.
-Then click the “chart 1” tab to ensure your changes have been made.
-When complete, click outside the chart box.
To change chart type:
Double click on the chart and select “edit data.”
Right click and select “change chart type.”
To format/change numerical labels (on bar graphs or next to pie charts):
-Double click on the chart and select “edit data.”
Right click and select “Format data labels.”
To change or label axis titles/chart titles:
-Double click on chart and select “edit data.”
-Go to “layout” tab at top and select “Chart title” and then “axis title.”
To change color:
-Click on one of the bar graphs and select color from toolbar.
Data Source:

8. Sample Line Graph Data Source: Numbers in the chart are place holders.
When manipulating the data and/or chart, you may have to choose whether to edit the existing (PPT 2003) or convert (PPT 2007), depending on what version you have. In 2003, double click on the chart, and you will be able to go back and forth between chart and data. In 2007, double click on the chart, and you will have edit buttons up above on the tool bar.
To change the numbers in the graph:
Right click on graph
Select “chart object”
-Double click on chart and select “edit data” or right click on chart and select “chart object” then “edit.” You will see worksheet tabs at the bottom of the chart.
-To change the data; click on the “sheet 1” tab and enter the numerical values.
-Then click the “chart 1” tab to ensure your changes have been made.
-When complete, click outside the chart box.
To change chart type:
Double click on the chart and select “edit data.”
Right click and select “change chart type.”
To format/change numerical labels (on bar graphs or next to pie charts):
-Double click on the chart and select “edit data.”
Right click and select “Format data labels.”
To change or label axis titles/chart titles:
-Double click on chart and select “edit data.”
-Go to “layout” tab at top and select “Chart title” and then “axis title.”
To change color:
-Click on one of the bar graphs and select color from toolbar.
-Other options: right click on line and select “format data series.”
Data Source:

9. Sample Pie Chart Data Source: Numbers in the chart are place holders.
When manipulating the data and/or chart, you may have to choose whether to edit the existing (PPT 2003) or convert (PPT 2007), depending on what version you have. In 2003, double click on the chart, and you will be able to go back and forth between chart and data. In 2007, double click on the chart, and you will have edit buttons up above on the tool bar.
To change the numbers in the graph:
-Double click on a slice of the pie graph to open the Excel file.
-When the Excel spreadsheet opens:
-Click on the tab labeled “Sheet 1”
-Change the numbers you want to change
-Click on the worksheet tab at the bottom labeled “Chart”
-Close the spreadsheet by clicking outside of the Excel box
To format/change numerical labels (on bar graphs or next to pie charts):
-Double click on the chart and select “edit data.”
Right click and select “Format data labels.”
To change color:
-Click on legend and right click. Click on “format legend.”
Data Source:

10. Linking Transition Indicator Data to Improve Outcomes
Post-School Outcomes
~Indicator 14~
= ___%
= ___%
= ___%
= ___%
= ___%
OK or not Ok?
Dropout Rate
~Indicator 2~
= ____%
= ____%
= ____%
= ____%
= ____%
= ____%
Graduation Rate
~Indicator 1~
= ____%
= ____%
= ____%
= ____%
= ____%
= ____%
Quality of Our IEPs
~Indicator 13~
(100%) year IEPs are collected
= ____%
= ____%
= ____%
= ____% = ____%
Use this slide to document the outcomes across the four transition indicators.
Kohler (2006) NSTTAC