1. Sarah Santoyo, Director of Grants October 5, 2012
Life Cycle of a Grant
Sarah Santoyo, Director of Grants
October 5, 2012

2. RSCCD Resource Development Department (Grants Office)
Supports all grant efforts of the …
District Office
Two colleges
Continuing Education Division

3. RSCCD has 93 grant projects consisting of 200 budgets
Federal
Competitive:
e.g., Title V, TRIO grants, Early Head Start, Title III HSI STEM
Allocation:
e.g., WIA Adult Basic Education, VTEA Perkins, Financial Aid
State
e.g., Career Technical Education, Workforce & Economic Development
e.g., Matriculation, Basic Skills Initiative, DSPS, EOPS, CalWORKs
Local
e.g., Various Child Development Projects, Lumina, State Farm
Program Income and/or Contributions

4. Resource Development Staff
Director
Identify grant opportunities
Evaluate grant opportunities
Develop competitive grant proposals
Compliance advisement and training
Policy and procedure development
Site visits and audits
Resource Development Coordinators (2)
Budget and Program Planning
Compliance review and advisement
Process grant contracts and paperwork
Accountant (1)
Support district Workforce & Economic Development programs

5. Closeout a grant project
Grant Life Cycle
Apply for a grant
Receive grant award
Set-up a grant project
Manage a grant project
Closeout a grant project

6. RSCCD Resource Development Department - Grant assistance from the beginning to the end.
Grant Development
Identify grant opportunities
Evaluate grant opportunities
Develop competitive grant proposals
Submit all grant applications
Grant Start-Up
Complete and submit grant award contract documents
Prepare and submit grant items for Board approval
Conduct Grant Start-Up Meeting
Grant Management
Budget and program planning
Compliance advisement
Prepare response to funders’ requests
Report advisement
Fiscal year transition
Closeout

7. Resource Development’s role in Grant Development
Research opportunities: Grants.gov, ca.gov, foundation sites
Evaluate opportunities based on ROI
Guidance for Authorization to Apply for a Grant process
Guide proposal development to be competitive & compliant
Prepare & submit complete application

8. Resource Development’s Role in Grant Start-Up
Respond to funding notice to finalize contract
Prepare grant budget & related items* for Board approval
Prepare budget for input into electronic accounting system
Process sub-agreements and/or requests for certificates of insurance
Conduct Grant Start-Up meeting
* Datatel is RSCCD’s electronic accounting system
* Related items: sub-award agreements or resolutions.

9. Resource Development’s Role in Grant Management
Cost Projections & Scenario Development
Compliance Review & Advisement
Sub-agreement Development & FSRS* Reporting
Facilitate Budget Transitions
Site Visits & Audits
* Federal Sub-Award Reporting System for compliance with Transparency Act.

10. Resource Development’s Role in Grant Closeout
Review grant closeout procedures
Advise director
Coordinate with accounting
Process forms to reassign staff

11. Thank you! If you have any questions, please feel free to contact me:
Sarah Santoyo, Director of Grants
Resource Development Department
Rancho Santiago Community College District
2323 North Broadway, Suite 330
Santa Ana, CA 92706
(714)