1. Market Analysis, Enrollment & Full Day Kinder
Spring Regional Meeting – 2019

2. Considerations for Projecting Enrollment

3. Context
Over 57 percent of our schools over projected funded pupil count.
In total, CSI had 885 (5%) funded pupils less than projected
Record number of schools with over 20 percent negative variance in projected funded pupil count
Each school with over 20 percent negative variance (where actual enrollment came in more than 20 percent lower than budgeted) have faced significant and sever financial challenges this year, including potential mid year closures due to inadequate cash flow.

5. Impacts Over projecting enrollment results in the following:
More than 10 percent variance will result in heightened monitoring and support
More than 20 percent variance will result in intensive monitoring and support
Cash Flow issues
Possible mid year staffing reductions
Increased requests for grants from CSI emergency fund

6. Enrollment Projections
Who is involved?
Enrollment Projections
Registrar
Business Manager
School Leader
School Board
Communication is key - This is an opportunity to share our pooled knowledge and experiences on the projected process. We think of the process as the who and the what and realize there are variations across our schools in each of these areas.

7. Educational landscape
What is considered?
What are population trends?
What are housing/job trends?
How does your school address identified needs?
What offerings and programs are available?
What changes are expected?
What are families asking for?
Who is asking for it?
Why now?
Local community
Educational landscape
Regional landscape
Your school
Communication is key - This is an opportunity to share our pooled knowledge and experiences on the projected process. We think of the process as the who and the what and realize there are variations across our schools in each of these areas.

8. Resources for Projecting Enrollment
Recruiting New Students
Retaining Existing Students

9. Student Enrollment Playbook

10. Student Enrollment Playbook
CLCS Communicators Network Workshop
Thursday, May 9th
The City of Centennial - Community Room (West entrance)
7272 S. Eagle Street
Centennial, Colorado 80112
8:30 AM - 2:30 PM

11. Enrollment Projections Due to CSI – May 31
Count Day Data
The CSI Finance Team will be sharing an Enrollment Projection Template, which includes:
5 year history – by grade
Full Day KG
Pre-K – Special Ed and CPP
The new enrollment template includes 5 years of history with full time and part time head counts and funded pupil counts – all by grade
Schools will enter their FY19:
Projected Full Time and Part Time Head Count by grade
Count of Pre-K students receiving special ed services
number of CPP Slots
The template will then calculate the projected Funded Pupil Count
Enrollment Projections Due to CSI – May 31

12. End of Year Data
The Evaluation & Assessment Team will be sharing out historical data on attrition from October Count to the End of Year
ABC School Enrollment by Month

13. CSI Market Analysis

14. Head Count ≠ Funded Count
FTE
FTE
K-12
PK SPED (0.5)
CPP / ECARE FTE
Funded Pupil Count
The calculation of Funded Pupil Count is complicated, and does not equal head count. The enrollment projection template requires entry of head counts and CPP slots, and will calculate Funded Pupil Count for you.
Head count is first translated into FTE – Full Time Equivalent - for grades PK – 12.
In general, each full time student in grades 1-12 is equal to 1 FTE, all KG are equal to 0.5 FTE, Part time students meeting attendance requirements are equal to 0.5 FTE, and preschoolers receiving SPED services are equal to 0.5 FTE.
Once the PK-12 FTE is calculated, the KG factor of 0.08 is applied to the kindergarten count (calculated by multiplying KG FTE*2). From there, each Colorado Preschool Program/ECARE slot is calculated at 0.5 FTE, and all of these are added together to arrive at the funded pupil count.
A couple of notes about what to include/exclude from head counts:
Head counts for homeschool students enrolled in a school and meeting attendance requirements should be included in the part time head count section of the template.
Some student types are not eligible for funding, such as students on an F1 visa or students over the age of 21--these students should not be included in the projected head counts. If you have questions about whether a student should be included in the projected head count for funding, please contact Janet or Amanda.

15. What about Full Day Kinder?
Funding implications
Programming implications
Implementation considerations
Family demand
Facility capacity
Staffing
CSI will be scheduling a webinar/call in May to discuss implications and implementation considerations for Full Day Kindergarten after legislative session ends.

16. Questions?