1. Introduction to Disaster Personnel Accountability & Army Disaster Personnel Accountability & Assessment System (ADPAAS)
Welcome to the Introduction to Disaster Personnel Accountability & Army Disaster Personnel Accountability & Assessment System (ADPAAS)

2. Declaration Authority Accountability and Assessment Process
Agenda
Background
Declaration Authority
Accountability and Assessment Process
Responsibilities
This is what we’ll cover today.

3. Disaster Personnel Accountability
What is Disaster Personnel Accountability (DPA)?
The process of collecting, consolidating, and reporting the accounting of Army Total Force personnel and their Family members upon the occurrence of a natural or manmade disaster (e.g. hurricanes, active shooter events, and pandemics).
Active Army Soldiers
ARNG/ARNGUS Soldiers
USAR Soldiers
DA Civilians/Dual Status Technicians
OCONUS DoD US Contractors
* Note: DPA only applies to the DEERS enrolled Family Members of DA Civilian and Dual Status Technicians when they are eligible for evacuation entitlements in accordance with the Joint Travel Regulation.
*DEERS enrolled Family Members
DPA is NOT intended to replace routine personnel status reporting procedures
Disaster Personnel Accountability or (DPA) is required for natural or manmade disasters.
If a disaster is deemed major enough to require accountability, HQDA or Commanders will mandate accountability of the Total Army Force Personnel and their family members. The Total Army Force is broken down as:
Active Army Soldiers
ARNG/ARNGUS Soldiers
USAR Soldiers
DA Civilians/Dual Status Technicians (Both Appropriated and Non Appropriated Funds (NAF))
OCONUS DoD Affiliated U.S. Contractors
+ DEERS enrolled family members
DPA does NOT replace routine personnel status reporting procedures

4. Policies & Regulations
DoDI (03 May 2010) – Personnel Accountability in conjunction with Natural or Manmade Disaster.
Key points:
Personnel accountability is a shared responsibility between the commander, supervisor, and individual.
Services will appoint a personnel accountability program manager, serving as subject matter expert on personnel accountability
CJCSM C (10 March 2010) – Joint Reporting Structure Personnel Manual) Encl. C
Key Points:
Delegates authority to CJCS to designate Geographic Area of Coverage
Establishes the Personnel Accountability Reporting System (PARS) as the baseline database for the PAAS systems
Key Takeaways:
Personnel Accountability is a shared responsibility between the commander, supervisor, and the individual
DPA is part of the unit’s command inspection program
PARS is the baseline database for ADPAAS

5. ADPAAS Data Flow
Here is a diagram of the connectivity of system of records to ADPAAS. Allow me walk you thru the data flow…
ADPAAS obtains its baseline data from PARS (Personnel Accountability Reporting System) for Army & DoD sources, such as iTAPDB, DCPDS, and DEERS.
1 - The PARS data is updated by personnel contact info updates and validated by accountability managers and administrators (CORs)
2 – The PARS data and these updates combine to produce the ADPAAS baseline.
3 – Once accountability begins, status updates are applied to the baseline to produce the adjusted accountability status to be reported.
4 – Finally, the reconciled accounting data is then transmitted back to PARS.

6. History: Hurricane Katrina (2005)
Joint Staff directed all Services to account for affected personnel.
Army relied upon a manual reporting process from the lowest level to HQDA which lasted several weeks.
DOD AAR identified need to establish automated accountability reporting.
DPA became a high-visibility issue particularly in 2005 with Hurricane Katrina. Joint Staff directed all services to account for affected personnel and it took HQDA several weeks to do this because of a manual process. During the AAR, it was suggested that an automated process be created. This was mandated by the Office of the Undersecretary of Defense for Personnel and Readiness through DoDi and CJCSM C. From that, the Army Disaster Personnel Accountability and Assessment System or ADPAAS was created.

7. Declaration Authority
DoD Directed
President declares a national disaster
Secretary of Defense directs DOD Components to conduct personnel accountability
HQDA Directed
SECARMY, DA G-3/5/7 or DA G-1, have the authority to mandate accountability dependent on a disaster’s proximity to military installations, potential loss of life, level of evacuation, or damage to Army equities
An EXORD will be pushed out to all commands to initiate accountability
Command Directed
Commanders at any level can initiate an event if they feel their personnel are affected
Must submit a DD Form 7766 (ADPAAS Event Request) for real world events or exercises
There are different ways a disaster will require the use of ADPAAS.
The President of the United States can declare a national level event. It will stream from the White House and FEMA, through the DoD and Joint Staff, to all the services.
HQDA also has authority to designate a disaster to require accountability. Typical situations are disasters with proximity to military installations, potential loss of life, level of evacuation, or damage to Army equities.
Finally, Commanders at any level an initiate an ADPAAS event if they feel their personnel are affected in a disaster area.

8. Accountability & Assessment Process
Monitor Statuses
Run reports via ADPAAS
Resolve the Delta (i.e. call personnel, emergency contacts)
Account until 100% or upon receipt to terminate
Needs assessments as required
Army Goal:
100% Accountability within 72 hrs
Preparation
Notification
Accounting
Reporting & Assistance
Maintain UIC Hierarchy Alignment
Identify/Appoint CORs
Provide CORs ADPAAS training
Train unit personnel & families
Validate/update personnel contact data, & unit roster
Exercise **
Self-Account (self and family)
Unit account (e.g. limited connectivity)
Collect personnel status
Unit Mass Accounting
Call ADPAAS Information Line
Log-on to ADPAAS via smart phone
Review event Baseline
Initiate alert to subordinate units
There are four phases of accountability and assessment.
We’ll cover preparation more in depth on the next slide with responsibilities, but the concept is that units should always be preparing and refining their ADPAAS programs.
Once an event is declared, a notification will be sent to affected personnel requiring them to account through either their .mil enterprise address or cell phone text messages as long as their ADPAAS profile has been updated to include their current cell phone numbers.
Personnel must then account through different means, whether it be self accounting on the ADPAAS website, through their unit COR, through their mobile phones on a web browser, or by calling the ADPAAS hotline (listed in the ADPAAS website)
Finally, personnel can report and request assistance as necessary through the ADPAAS hotline.
The Army’s goal is to reach 100% accountability within 72 hours.

9. Responsibilities Commanders will –
Appoint a primary and Alternate COR (DA Form 7765)
Establish procedures to ensure 100% accountability is achieved (via ADPAAS) within 72 hours
Initiate an ADPAAS accountability event when a disaster impacts Army personnel (DA Form 7766)
Request annual ADPAAS accountability exercises (DA Form 7766)
Command Officer Representatives (COR) will –
Maintain UIC hierarchy alignment in ADPAAS
Maintain Personnel Assignment in ADPAAS
Give ADPAAS COR training (train the trainer)
Enforce validation or updates of contact data for assigned personnel
Execute annual ADPAAS accountability exercises
Soldiers and Civilians will –
Routinely update contact information and Family member data
ADPAAS is a commanders program and CDR’s will ensure compliance IAW AR Army Disaster Personnel Accountability and Assessment System.
Commanders need to designate an ADPAAS COR (E5 or higher) who will execute the program.
Command Officer Representatives or CORs maintain the ADPAAS program and will train personnel and subordinate CORs. CORs should be technical experts in ADPAAS and able to advise commanders on maintaining the CDRs Program. DA G1 ADPAAAS COR Training dates and locations are located on the ADPAAS website.
It’s really important to emphasize to your Soldiers and Civilians that they keep their information updated.

10. References
CJCSM C - Joint Reporting Structure- Personnel Manual
FM 1-0 – Human Resources Support
AR – Personnel Readiness Processing
AR – Personnel Accounting and Strength Reporting
AR – Army Disaster Personnel Accountability and Assessment Program
HQDA EXORD-118/2008 ISO G-1 and ADPAAS
ADPAAS Inspection Checklist
ADPAAS CO User Guide
All the references can be found in the ADPAAS website, under Command Tab > CO Reference Tab.

11. ADPAAS Organization Email:
ADPAAS Team
Mr. Jeffery Needham COMM: (703) / DSN: Mr. Bobby Lee COMM: (703) / DSN: CPT Rafael Leonardo
ADPAAS Organization