1. Title II A Private School Consultation
August 8, 2019

2. Agenda Welcome and Attendance Title II A Equitable Services
Overview of the Process
Consultation
Important Information
Availability of Funds

3. Welcome Thank you for joining us! Please share your: name; school; and
job title/role.

4. Title II Part A Supporting Effective Instruction
Purpose of Funds:
increase student achievement;
improve the quality and effectiveness of teachers, principals, and other school leaders; and
provide low-income and minority students greater access to effective teachers, principals, and other school leaders.

5. Title II Part A Supporting Effective Instruction
Purpose of Funds for Services for Private Schools:
Provide Private School Educators with equitable services for professional development (PD) in comparison to public schools.

6. Process for Participation
Indicate Interest (annual survey)
Participate in Consultation
Submit a Needs Assessment
Request to Draw Funds

7. Consultation Participation
Attend Consultation Meeting
In person or via Webex
Date: August 8, 2019

8. Consultation (A) Identification of Needs
Schools submit their Needs Assessment Worksheet to the SEA.
Due: August 19, 2019
to:
Note: We are transitioning to a gmail system, the new address will be shared when it becomes available

9. Consultation (B) Requesting Services
Based on School Needs Assessment
Schools submit the Request for Services form (OHR PS1)
Submit minimum of 30 days prior to activity or travel. or
Mail to: Department of Education
Office of Talent Management
650 Iwilei Road, Suite 320
Honolulu, HI
Attn: Educator Quality Section – Private School Participation

11. Consultation (C) How Services Are Provided
How, Where and Who will provide the services?
Services are contracted or purchased by the HIDOE for the Private School
Where - based on the requested service
Who - based on the requested service

12. Consultation (D) How Services Are Assessed
Request for Services are reviewed and approved based on
Schools needs assessment
Related to improving instruction and/or school leadership
Allowability under Title II A

13. Consultation (E) Size and Scope
Services are limited to:
The available funds awarded for each school, if funds are awarded and set aside on a school-by-school basis or
The total amount of funds awarded for all participating private schools, if funds are awarded and set aside based on pooling of funds

14. Consultation (F) How the Amount is Determined
School’s K-12 enrollment
Per Pupil Rate (varies year to year)
Award amount = Per Pupil Rate X # of Students
Example:
Per Pupil Rate = $25
School Enrollment (K-12) = 500
Award Amount = $25 X 500 = $12, 500

15. Consultation (G) Transfer of Funds (Title IV to II)
Hawaii’s ESSA Plan transfers Title IV A Funds to Title II A
Title IV A funds are therefore included in the schools award amount for Title II A Private School Participation

16. Consultation (F+G) Estimated Per Pupil Amount
Estimated for SY
$83 per pupil
Final amount will be determined based on total student count of participating schools

17. Consultation (H) Delivery of Services
Requires submission of the Request for Services
Requests are processed as soon as possible
Services are delivered based on contracted/purchased agreements
Schools are notified if services are allowed/not allowed
Payments are made directly to provider and NOT school

18. Consultation (I) Providing of Services
Services are provided directly to the schools based on Requested Services.
Most services are contracted or purchased from a separate entity
HIDOE obtains the services/goods on behalf of the school
NO payments can be made directly to schools

19. Consultation (J) Pooling or School-by-School
Agreement Required
Pooling of Funds ?
Total amount of funds for all participating schools are pooled together and are used on a first come, first served basis up to the total available
School-by-School?
Funds are set aside for each school based on their enrollment. Only school may use their funds.

20. Important Information
Things to Know

21. Allowable Activities
Funds can only be used for allowable professional development activities:
Improve the knowledge of teacher, principals and other educational personnel in academic subjects;
Improve instructional strategies, methods and skills;
Integrating technology to the curricula;
Methods to improve student behavior;
Leadership training for Principals and Superintendents;
Use of data and assessments to improve instruction;
Services are for teachers, principals, and other school leaders (cannot be used for students and non-educator personnel).

22. Travel Hawaii Administrative Rule HAR §3-10-6
Requires that the lowest fare is purchased; and
Any changes due to personal travel shall be the responsibility of the traveler.
In general, rental cars are not allowed.
Hawaii Department of Education Out of State Travel Guidelines
Travel departure time may not be in excess of 30 hours prior to the start of business and/or end of business function.

26. Boarding Passes Taxi receipt Hotel Folio/Receipt Parking Receipt
Baggage receipt
Hotel Folio/Receipt
Parking Receipt
Mail to :
OTM/PDB/Educator Quality
650 Iwilei Road Suite 320 Honolulu HI 96817
Attn: Private School Equity

27. Note: Allow 3-4 weeks for travel reimbursements.
Note: Travel reimbursements take 3-4 weeks to process.

29. Hawaii Compliance Express (HCE)
Contracts for $2,500+
Vendors are required to be registered with HCE
If not HCE, we will not be able to pay the vendor for their services
HCE website:

31. Availability of Funds
Funds are available from October 1, 2019 through September 30, 2020.
Section 1117(a)(4)(B) of ESSA – funds allocated…shall be obligated in the fiscal year for which the funds are received by the agency.
Request for Services (OHR PS1) must be submitted no later than September 1 of the year that the funds expire (travel requests must be submitted by August 15).

32. Title II Part A Supporting Effective Instruction
Questions?
Contact Information:
Telephone:
Website: (Private School Equitable Participation)