1. Msunduzi Museum Presentation to the Portfolio Committee on Arts and Culture Annual Report for the year ended 31 March 2018

2. VISION
The Msunduzi and Ncome Museums will deliver an excellent cultural experience.
Performers: Heritage Day
Heritage Day : Dr Dumisani Goba (SATMA)
Holiday Programme

3. MISSION
The Msunduzi and Ncome Museums will actively preserve, promote and present our cultural heritage to benefit nation building and social upliftment.
International Museums Day: Gracia Makiwane (Sinomlando Centre)

4. UNQUALIFIED AUDIT OPINION
A qualified audit opinion based on non-compliance with the implementation of GRAP 103 was expressed by the AGSA in
An unqualified audit opinion was expressed for
An unqualified audit opinion was expressed for

5. RECONCILLIATION BRIDGE
Bridge between Ncome Museum and Blood River opened by President Zuma on 16 December 2014 as part of Ncome Museum Phase 2.
Gate on bridge locked by Blood River Heritage Site due to unresolved issues 2 days after opening, these were subsequently resolved and a Joint Council Meeting was held on 20 August 2016 at Blood River
SLA between Msunduzi Museum Council and Voortrekker Monument Council was signed and the bridge has been in operation since December 2016
Joint Ncome Blood River Management meetings held quarterly

6. Governance
Council
Chairperson : Prof SP Lekgoathi (1 April 2017 to 30 Nov 2017 )
Mr M Thango (1 December 2017 to 31 March 2018)
Human Resources Committee
Chairperson : Ms L Marais-Botes (1 April 2017 to 30 Nov 2017 )
Dr MJ Ndlovu (1 December 2017 to 31 March 2018)
Audit Committee
Chairperson : Prof B Stobie (1 April 2017 to 30 Nov 2017 )
Mr M Zikalala (7 February 2018 to 31 March 2018)

7. Responding to the Ministers Priorities
The 5th Courageous Conversations Social Cohesion Conference was held at Ncome Museum with simultaneous translation provided by KZN DAC language services.
19 Commemorative Day events were held
Africa month was celebrated and the OR Tambo lecture and exhibition was hosted in partnership with KZN Museum
Library Week and Book Week activities took place to promote the use of libraries and encourage reading

8. PERFORMANCE ACHIEVEMENTS
Msunduzi and Ncome Museums delivered a range of programmes and achieved 90% of all targets.
Administration
83% achieved (1 target over achieved,1 target not achieved)
Business Development
91% achieved (7 targets over achieved, 1 target not achieved)
Public Engagement: Exhibitions
75% achieved (3 targets over achieved, 1 target not achieved)
Public Engagement: Education
100% achieved (6 targets over achieved)

9. OTHER ACHIEVEMENTS
3 Research projects undertaken for exhibitions and publications
1 Museum Journal and 1 Museum Publication “Ulwazi” produced
Msunduzi and Ncome Museum presented 150 educational programmes
Msunduzi and Ncome Museum organised 21 Craft and herbal workshops

10. Linking Performance with Budgets
Human Resources
41 approved posts , 5% vacancies
82 % African 5% Indian 5% Coloured 8 % white
Linking Performance with Budgets
Total Expenses R
Compensation of Employees R
Total Goods and Services R
Total Revenue R
(Including grant subsidy R )

11. CHALLENGES
Funding: The institution has utilised its reserves which are now depleted
Remuneration rates and provision of adequate funding for governance structures
Audit fees:
Internal Audit R (1.1% of total operating expenditure)
AGSA R (4.4% of total operating expenditure)
The implementation of GRAP 103 on a ongoing basis will require additional funding in order to undertake entire collection revaluation every five years.

12. Audit Outcomes Implementation Plan Action Plan Description
Audit Findings
Action Plan Description
Start Date
Completion Date
Person Responsible
Position
Title
First Name
Surname
Performance target not reliable, well defined and specific
Rewording of KPIs to be undertaken to ensure compliance with SMART criteria
1-Nov-18
31-Mar-19 Mr
Robert
Luyt
Deputy Director
Rewording of Technical Indicator Definitions
Procurement process not followed
SCM Checklist to be developed and implemented Ms
Thenjiwe
Khumalo
CFO
Inconsistent targets between planning and reporting documents, targets not reliable, not well defined and not specific - Programme 2 Business development
Review consistency between planning and reporting documents

13. Audit Outcomes Implementation Plan Action Plan Description
Audit Findings
Action Plan Description
Start Date
Completion Date
Person Responsible
Position
Title
First Name
Surname
SCM Letter of references dated after letter of award
Ensure all necessary documents are submitted before awarding of tenders
1-Nov-18
31-Mar-19 Mr
Robert
Luyt
Deputy Director
Procurement - Details of the winning bidder not published in the government tender bulletin or website of the auditee
Ensure publication of tender awards on website or tender bulletin Ms
Thenjiwe
Khumalo
CFO
Suppliers with no physical address
Ensure all the necessary information is available relating to suppliers
Assets not in working condition
Review assets not in working condition and adjust depreciation where necessary
Misstatement of revenue and related accounts (Receivables, Income received in advance, Revenue, Hall hire deposits)
Monthly reconciliation of revenue collected and income received in advance to be done and reviewed by an independent person

14. Audit Outcomes Implementation Plan Action Plan Description
Audit Findings
Action Plan Description
Start Date
Completion Date
Person Responsible
Position
Progress
Title
First Name
Surname
Employee costs: Leave Testing: 1) No leave policy - Leave allowances stipulated on contract 2) Inaccurate leave balances and concerns on the Pastel payroll system 3) Leave application forms not authorised 4) Leave taken and not accounted for
Develop Leave Policy
1-Aug-18
1-Dec-18 Dr
Mlungisi
Ngubane
Director
Done
Review alignment of documentation with Pastel
1-Nov-18 Ms
Thenjiwe
Khumalo
CFO
Update leave form Mr
Robert
Luyt
Deputy Director
Reconciliations - no evidence and date of signatures for preparer and reviewer (Payroll and Bank reconciliations)
Add date of preparation and name of reviewer, on bank and payroll reconciliation report

15. Implementation Plan : Irregular Expenditure
Financial Year
Amount
Description
Action
Condonation
2015/16 R
Travel Agent utilised without valid SLA
Valid SLA is in place.
Condoned by Council on 25 November 2017.
2016/17 R
Utilizing a petrol station without obtaining quotations
SLA in place with new service provider .
Request to be made to Council for condonation.
2017/18
R13 175
Legal Fees utilised without 3 quotations (R10 910)
Car Hire extended without 3 quotations (R2 265)
SLA to be entered into with one legal firm.
To be referred to Council.
Application for condonation to be made to Treasury

16. Thank You