1. Managing Time (and Stress) by Managing Yourself!

2. Objectives Why Time and Stress go together
Learn about appropriate event control
Using planners and Outlook to your advantage
Discuss where we spend our time
Do and Don’ts for your environment
Start a game plan to move forward
Commitment and follow through

3. Benefits of Managing Time
More productivity
Fewer mistakes
Less stress headaches/better health!
More time to do a good job
More success
More time to do the things that matter the most
Slide Show Notes
Why do you need to know about time management? Because we want you to be able to manage your time well so that you can enjoy these benefits:
More productivity;
Fewer mistakes;
Less stress;
More time to do a good job; and
More success.
Think about situations in which good time management helped you do a difficult job better. Conversely, think about situations in which you lost control of your time. What were the consequences?
Ask trainees for examples of situations in which good time management helped them do a difficult job better. Also ask for examples of situations in which they lost control of their time. What were the consequences?

5. Finding out what you CAN CONTROL can be enlightening.
WHAT IS TIME?
The basic Element of Time is an Event
The key to managing time then, is appropriate Event Control
Finding out what you CAN CONTROL can be enlightening.

6. Control Continuum
No Control
Total Control

7. Control Continuum No Control Line of Influence Total Control
Adapt and Move on!
Line of Influence
Recognize and influence!
Total Control

8. CIRCLE OF INFLUENCE Parents Team Members Personal Health Mortgage
Car Payments
Work and layoffs
CIRCLE OF INFLUENCE
Kids
Little League Coaching
Insurance payments
Doing more with less
Child’s Braces
Stress related illnesses

9. “Nothing can make you feel inferior without your consent.”
Eleanor Roosevelt

10. Commitment #1 Finish and Post your Circle of Concern
-Spend the next 21 days only in your Circle of Influence paying attention to your language (proactive vs reactive)

12. Keys to using any Planner Effectively

13. Using a Paper Planner A B C
Create your “to do” list and then prioritize it to be more productive!

14. Outlook layout
Set all Appointments first
Set Tasks with priorities

15. Monthly Calendars—great for big picture planning
Weekly productivity report
Site visit!
Month End reports due

17. Let’s take a live look…

18. Get one Master planning system and use it daily, weekly and monthly
Commitment #2
Get one Master planning system and use it daily, weekly and monthly

19. Control Your environment

20. …Don’t let it control you!

21. Assess your work environment and make adjustments if necessary
Commitment #3
Assess your work environment and make adjustments if necessary

24. Pressing Problems
Emergencies

25. Handle Emergencies Don’t drop everything
Spend only as much time as necessary
Return to your established schedule
Think about why the emergency occurred
Set a plan in place to reduce that future emergency
Slide Show Notes
Don’t let unexpected events throw a monkey wrench into your whole day. Here’s how to prevent that from happening:
Except for the direst emergencies, most unexpected problems can wait a little while. Resist the temptation to drop everything and run to put out a fire. Finish what you’re doing first, give yourself time to think about an appropriate response, and take action to handle the problem.
Spend only as much time as necessary on emergencies. Once the situation is under control, move on.
Return to your established schedule and pick up right where you left off.
Finally, take a moment to think about why the emergency occurred and if there is anything you can do to make sure such things don’t happen again. Anticipating problems is a key time management skill.

26. Pressing Problems
Mail, ,
Other people’s minor issues

27. Common Time Wasters Reacting instead of acting
Not thinking far enough ahead
Inadequate preparation
Reluctance to ask for help
Not knowing what the goals are
Slide Show Notes
Let’s begin by identifying some common time wasters. See if you recognize any of these.
Many people waste a lot of time reacting to what’s going on around them instead of determining how their time should be spent. They bounce from one task to another without making much headway on anything.
Some people fail to put in enough time upfront planning their work—determining priorities, deciding how things will be done, anticipating problems, and so forth. But if you don’t plan effectively, you can’t work efficiently.
Too often people don’t take enough time to prepare for a job. Instead of gathering all the equipment, materials, and information they need before they start, they jump right in and later waste time running around looking for the things they need to complete the job.
For many people, the real king of time wasters is procrastination. They keep putting things off, wasting valuable time, and creating a situation in which they will later be pressed to get the job done without enough time to do it well or face the prospect of missing a deadline.

28. Pressing Problems
Mail, ,
Busywork
Other people’s minor issues

29. We Need To Live Above the Line
Manage
Focus
Avoid
Minimize

31. Commitment #4
Review your own Time Matrix and vow to live “above the line”
Work on reducing your “Fire-Fighting” Moments

32. Developing Habits Habits Knowledge (what to, why to) Desire Skill
(want to)
Skill
(how to)

34. Last commitments---
Start today, to manage yourself and model the behavior you would like to see with your staff
Coach those that struggle with Time issues by sharing your ideas
Sign up for Managing Time webinars, to share your success stories!
Within 21 days, expect a survey on how you are doing creating new habits

35. Changing Behavior Hear an idea you like. 10%
Consciously decide to adopt the idea. 25%
Decide when you will do it %
Plan how you will do it %
Commit to someone else that you will
do it %
Have a specific appointment at which
time you will report whether or not
you have done it %

36. Remember to INFLUENCE others so that they too, can “Manage their Time”
If you think you’re leading and no one is following, you’re just out for a walk.
Remember to INFLUENCE others so that they too, can
“Manage their Time”