1. Accessible Slide Template
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Agenda
Six steps in creating accessible PowerPoint slide presentation:
Use Slide Layouts
Enter Slide Title
Use Outline view
Add Alternative Text
Add Meaningful Web Link Name/Label
Accessibility Checker
Other Reminders
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1. Use Slide Layouts
Go to New Slide and select any one of the appropriate Office Themes layouts except the blank one. See screen shot on the right.
Using these themes except the blank one will ensure your content is correctly structured.
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2.1 Enter a Slide Title
Each slide must have a unique title.
Slide titles are used for navigation and selection by those who are not able to view the slides.
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2.2 Invisible Slide Title
Invisible Slide Title
If you do not want the title to be visible, follow instructions below.
On Home tab, in the Drawing group, click the down arrow below Arrange.
Click Selection Pane at the bottom. (See left screenshot below.)
Click the eye icon next to the title text box to toggle its visibility. (See screenshot below on the right.)
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3. Use Outline View
Click Normal view icon at the bottom status bar to toggle to Outline view. See screenshot below.
Outline view allows you to check your visible texts. See screenshot on the right.
All visible texts will be read aloud.
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4.1 Add Alternative Text
If you include any important image, photograph, diagram or object in your slide, you need to add descriptive alternative (alt) text to explain the key message about this image.
You can skip alt text if it is decorative image.
To add alt text, right click on the image and select Format Picture…
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4.2 Add Alt Text
Select Size & Properties icon from Format Picture pane.
Click Alt text.
Enter your descriptive message/explanation in the Description box.
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4.3 Add Alt Text
Tables or charts in PowerPoint are displayed as images. You need to add alt text or use another slide to explain the key message in your table or chart.
If you include any audio or videos in PowerPoint, ensure to provide a transcript or closed captions.
Use any of embedded table, chart, or multimedia icons in PowerPoint to create your accessible slide presentation. See screenshot on the right.
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10. 4.4 Sample Table in PowerPoint
Note that this sample table is displayed as an image. Enter alt text or use a separate slide to explain your key message.
Ethnicity
Fall 2013
Fall 2014
Fall 2015
Fall 2016
Fall 2017
American Indian 45 44 46 36 35
Black
1020
1029
1010
990
1061
Asian
10089
10381
10519
10282
10824
Pacific Islander
229
242
115
117
127
Hispanic
6858
7407
7601
7798
8583
White
7466
7112
6511
6041
5747
Foreign
2690
3580
3985
3951
4044
Other
2881
2918
2986
2939
2988
Total
31278
32713
32773
32154
33409
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11. 5.1 Add Meaningful Hyperlinks
Provide a clear and meaningful label or description for the web site you want to reference. Avoid including only the Uniform Resource Locator (URL) or words such as, “click here.”
The descriptive label helps screen reader users learn the link destination by listening to the website label, instead of being confused by listening to long urls.
For example:
It is clearer for screen reader user to listen to this website label below than listening to the long url to determine whether he/she wants to visit this website.
Microsoft Office’s Creating accessible PowerPoint presentations at
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12. 5.2 Add Meaningful Hyperlinks
Enter a label or meaning name for the link destination you’re referencing. Select/highlight this text label.
Microsoft Office’s Creating accessible PowerPoint presentations
Go to Insert tab and select Hyperlink icon.
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13. 5.3 Add Meaningful Hyperlinks
In this Edit Hyperlink window, enter or paste the url of your website in the Address box.
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14. 6. PowerPoint’s Accessibility Checker
PowerPoint’s built-in accessibility checker can be found by clicking the File tab.
Go to Check for Issue and select Check Accessibility.
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Other Reminders
Avoid using color or highlight as the only way to emphasize your point. According to National Eye Institute, as many as 8 percent of men and 0.5 percent of women with Northern European ancestry have the common form of red-green color blindness.
Use appropriate font size or sans serif font (without the tails or small lines).
If your slides contains animations, make sure they are not distractive from the main points. Or, have a non-animated version available.
Use Grayscale under View tab to test the color contrast of your slide presentation.
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Questions
If you have any questions, contact Elizabeth Tu either by or phone. or
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References
Creating accessible PowerPoint presentations at
Web Accessibility In Mind (Web AIM) PowerPoint Accessibility at
7 steps to Create an accessible PowerPoint slideshow at
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