1. Day 1: Getting Started with Microsoft Excel 2010
Ministry of Education Capacity Development Center
Day 1: Getting Started with Microsoft Excel 2010
Dr. Aye Sandar Myint Assistant Director
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2. Microsoft Excel Creating and editing spreadsheets
Unlike Microsoft Word, the Excel documents consist of columns and rows of data, made up of individual cells-like a big table
Use for storing, organizing and manipulating data
Eg. a monthly budget, track business expenses, or sort and organize large amounts of data
Due to its extreme versatility and power, Excel has become one of the most-used software programs
Click :
All Programs ->Microsoft Office ->Microsoft Excel 2010
Excel is a software program from Microsoft. Versatility "turning, revolving, moving, capable of turning to varied subjects or tasks."
Excel is an Electronic Spreadsheet Program. spreadsheet
Electronic spreadsheet programs were originally based on paper spreadsheets used for accounting.
Excel is used widely in any financially-related activity. 
The ability to create new spreadsheets where users can define custom formulas to calculate anything from a simple quarterly forecast to a full corporate annual report makes Excel highly appealing. 
Excel is also used widely for common information organization and tracking like a list of sales leads, project status reports, contact lists, and invoicing.
Finally, Excel is a useful tool for scientific and statistical analysis with large data sets. 
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3. Creating Workbooks Click : File Tab-> New-> Blank Workbook
Choose Create
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4. Creating a New Worksheet
Workbook has three worksheets
Excel’s main screen is called a worksheet.
Each worksheet is comprised of many boxes, called cells.
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5. Add, Rename, Move and Copy Sheet
Right Click Sheet tab that you want to change
Can insert, delete, rename, move, copy the existing sheet
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6. Move Sheets by Dragging
Click Sheet tab
Drag first sheet and release at last sheet tab
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7. Move or Copy Sheet at New Workbook
Right Click at My Sheet and Choose Move or Copy
Select My Sheet at Copy Dialog Box
Click Create a copy check box
Choose (new book) at To book text box
Click OK
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8. Coloring a Worksheet Tab
Right Click Sheet tab
Select Tab color and choose any color
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9. Modifying Row and Column
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10. Make a column wider
Drag column separator to the right
To make Column B wider, point the cursor to the column separator between columns B and column C.
The cursor changes to a “Double headed arrow”.
Click the left mouse button and without letting go of the button, drag the separator to the right to make the column wider
Column is now wider
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11. Getting the Exact Width
Double click here
To get the “exact” width, double click on the separator instead of dragging it.
Column is now EXACTLY the correct width
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12. Resizing a Row
Make a row taller or shorter by dragging the separator between the rows.
Click and drag here to resize row 5.
Row is now taller
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13. Draw Borders and change Color of gridlines
Home->Font->Borders->All Borders
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14. Working with Data
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15. Entering Data
When enter data in a cell, data appears at Formula bar and cell name appears at Name box
Press Enter, selection down cell
Press Tab, selection right cell
Alt + Enter, new line at only cell
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16. Selecting a Cell
“Select” a cell by clicking on it once (don’t double click).
Can move from cell to cell with the arrow keys or by pressing the “Enter” key.
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17. Double Click to Modify a Cell
To modify the contents of a cell double click on the cell.
Use the right, left arrow keys and the Insert and Delete keys to modify the data.
Double click to change “hi there” to “hello there”
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18. Column Names & Row Names
The columns of the worksheet are named with letters
The rows are named with numbers
Selected Cell
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19. Cell Names (ex. B4)
Name Box
Selected Cell
The name of a cell is a combination of the Letter Of The Column that the cell is in followed by the Number Of The Row that the cell is in.
Example: B4 (NOT 4B)
Excel automatically shows the name of the currently selected cell in the “name box”
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20. Enter Text or a Number in a Cell
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21. Enter a Date or a Time in a Cell
Use Slash mark (/), hypen (-) for date
7/19/2017 or 19-July-2017
Ctrl+; -> Current Date
Ctrl+ Shift+; -> Current Time
=TODAY()
=NOW()
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22. Formatting cells with Dates and Times
Right click on the cell and choose “Format Cells”
From the “Category” list in the “Number” tab either
Choose “Date”, “Time” or “Custom” and choose an appropriate looking format
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23. Change the Format of a Number
Click: Home->Number Group->Dialog box launcher->Number Tab
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24. Custom Format To display text in a cell, use “”
These characters are displayed without the use of quotation marks: $, +, (, :, ^, ’, {, <, =, -, /, ), !, &, ~, }, >
To format fractions or numbers that contain decimal points, use 0 (zero), #, ? and .
 To specify the color for a section of the format, type the name of colors enclosed in square brackets [] in the section.
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25. Example
Type the format $0.00 " Surplus";$-0.00" Shortage“[red] at custom format >"$ Surplus" >"$ Shortage."
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29. Assignment 1 Create New Work Book , Assignment 1 worksheet Enter text
Enter number, date, time with related data format and validation
Modify font and gridlines with color and cell format
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