1. Office of the Registrar – New Chair/Director Orientation

2. Current Org Chart Registrar GERALDINE Director, Recruitment VACANT
Manager, National Recruitment
MATT
Recruitment Officer - Market Development
Recruitment Officer - MIWSFPA
Recruitment Officer Fall Travel/ Converstion (2)
Recruitment Officer Fall Travel (5)
Manager, Recruitment Operations & Communication
KARA
Recruitment Officer - Multimedia Web Specialist
Recruitment Officer - Communications
Recruitment Officer - Smart Start and School Group Programs
Recruitment Officer - Campus Visitor and Community Outreach
Recruitment Officer - On-Campus Events & Support
Director, Admissions
CHRISTINA
Supervisor, Admissions & Systems
Admissions Officer (3)
Admissions Assistant (2)
ON LEAVE - 1
Manager, Admissions & Assessment
Evaluations Specialist (5)
Deputy Registrar
SUE
Manager, Student Information & Service
Student Information & Service Advisor (9) VACANT - 2
Assitant Registrar, Systems & Security
Business Analyst
Supervisor. Records
Student Record Assistant (4)
ON LEAVE - 2
Associate Registrar, Enrolment Operations
JODI
Manager, Curriculum, Policy & Outreach
Curriculum, Policy & Outreach Assistant (3)
VACANT (2)
Assistant Registrar, Scheduling & Examinations
Scheduling Coordinator
Scheduling Assistant (2)
Scheduling Clerk
Assistant to the Registrar

3. Office of the Registrar – Who’s Who
Geraldine Jones, Registrar ext. 3566) Edlira (Christina) Zahaj, Assistant to the Registrar ext. 3550) Admissions: Christina Bosilo, Director, Admissions ext. 4445) Brock Central: Tricia MacDonald, Manager Student Information & Service ext. 3320) Curriculum Management, Policy & Outreach: Jodi Fitzgerald, Associate Registrar, Enrolment Operations ext. 3273) Data Requests & System Access: Mwinchande Chande - Assistant Registrar, Information Systems & Security ext. 5321) Records, Reporting & Systems: Sue Guenther, Deputy Registrar ext. 3536) Recruitment: Kara Kelly, Manager, Recruitment Operations & Communication ext. 4390) Matt Melynk, Manager, National Recruitment ext. 4682) Scheduling: Jason Lennard – Assistant Registrar, Scheduling ext Senate Committee Support & APC/UPC: Diana Huson – Manager, Curriculum Management, Policy & Outreach ext. 3249)

4. Office of the Registrar – What’s What
RO consists of following units:
Admissions (Domestic/International UG & Teacher Education)
Brock Central (general RO inquiries, OSAP, student account questions)
Curriculum Management, Policy & Outreach (Senate Committees, Calendar, RO Communications, Convocation)
Recruitment (Domestic UG – Ontario HS, College/University transfer, out of province)
Records (grades, change of major, backdated withdrawals)
Scheduling (sp/su/fa/wi courses & exams, distance exams)
RO is your conduit to facilitate any business in support of students and faculty
Enrolment = new intake in the form of undergraduate domestic student recruitment & admissions
Retention = support academic policy, procedure & outcomes

5. Office of the Registrar – Admissions
September begins new application cycle
Teacher Ed & 105 open September 19, 2020
101 (Ontario HS) applicants get a ‘PIN code’ from guidance counsellors, majority apply in November/December
Admissions run ‘rolling’ offers
First offers, begin as early as November 2019
December/January – meeting with Deans, Associate Deans, Director – Admissions, Registrar, Provost to set forecast goals for programs
Largest number of offers go out in January/February 2020
Deadline for Ontario HS (101) to ‘accept’ offer is June 1, 2020
July/August review offer conditions for accepted students and finalize

6. Office of the Registrar – Admissions/Power BI

7. Office of the Registrar – Admissions/Power BI

8. Office of the Registrar – Admissions/Power BI

9. Office of the Registrar – Admissions/Power BI

10. Office of the Registrar – Admissions/Power BI

11. Office of the Registrar – Enrolment/Power BI

12. Office of the Registrar – Enrolment/Power BI

13. Office of the Registrar – Enrolment/Power BI

14. Office of the Registrar – Enrolment/Power BI

15. Office of the Registrar – Enrolment/Power BI

16. Office of the Registrar –Power BI
How to request access

17. Office of the Registrar – Academic Calendar
Process: Department Designate4Chair/Director4Dean4UPC4Senate
Undergraduate calendar changes are managed via on-line submission (Academic Program Calendar - APC system)
Deadline for submission from department = October 15
Dean’s deadline = October 30
Senate’s Undergraduate Program Committee meets regularly to review submissions
Within UPC, small sub-committees are struck to review each Faculty submission when it is ready
UPC submission goes forward to Senate for final approval
Goal is to have all major updates in place before academic calendar is released for next year (reminder academic year begins with Spring term)
RO supports to help with UPC submission questions: Diana Huson (Manager, Curriculum Management), Chande (technical issues), Jodi Fitzgerald (Associate Registrar), Geraldine

18. Office of the Registrar – Academic Calendar
Why is there a deadline? The university timetable must be set by March of each year. May 1 is the beginning of the SP/SU session, the official start of the academic year. Curriculum must be in place in order for a timetable to be set by this time.
What is the underlying role of the Undergraduate Program Committee (UPC)? UPC is a Senate committee, primarily focused on the University’s academic program (i.e., the curriculum). Degree programs must be coherent, must have the requisite human and material resources in place, must be consistent with the policies and principles which govern them, and must be possible to implement.
Why is the Committee so insistent on clarity and rationale in submission?
a)The calendar copy has to be read by people who may or may not have knowledge of the various disciplines – clarity and simplicity are not only useful but are educational.
b)Most of our programs have multiple options – e.g., accreditations, minors, certificates, streams/concentrations, co-ops – so it is important that overlaps, exclusions and possible crossovers (to name a few) are anticipated and addressed so that students and others are able to get accurate information.
Why is the Committee so insistent on consistent and “brief as possible” course descriptions?
a)The “calendarese” (i.e., no or few verbs; clauses; no more that 60 words) is meant to encourage the cleanest, clearest, briefest consolidated description of the course content or the focus that makes it distinct.
b) Reducing redundancy and language that appropriately belongs in course outlines keeps the overall length of calendar ‘pages’ to a manageable limit for Faculty, Staff and Students.

19. Office of the Registrar – Academic Calendar
Things to think about when you look at a submission:
Has the Department/Centre provided adequate and appropriate rationale and detail for its changes, additions, deletions?
Are the descriptions clear and concise for outsiders to the Department/Centre?
Are the degree requirements consistent with the university regulations and possible within the university timetable (e.g. 20 credits, 5 years or 4 years, core and elective balance, adequate numbers of 100, 200, 300, 400 level courses and 2 alpha 90 and 3 alpha 90 courses, context credits, no internal inconsistencies with related programs and/or cross listed courses)?
Is there a “flow through” strategy for students – i.e. back-up plans, no bottlenecks, course substitution options, appropriate “elective” courses.
Are the course patterns, restrictions, prerequisites and exclusions necessary and consistent with other related programs and cross listings and consistent with internal changes in the program?
Do any of the changes affect other Departments/Centres/Programs? For example, required courses in other Departments/Centres, cross-listed courses, duplication of a course in another Department/Centre? If so, complete the Consultation Form and submit evidence of consultation (e.g., s, letters and memos) from both the program requesting the change and the program being affected by the change should be provided. Lack of evidence of consultation will result in the proposal being sent back

20. Office of the Registrar – APC
APC Training Sessions – end of August/beginning of September via ‘Focus on Learning’ training available on HR web site
- If you do not have access to APC web site, contact Chande

21. Office of the Registrar – APC

22. Office of the Registrar – APC

23. Office of the Registrar – APC

24. Office of the Registrar – APC

25. Office of the Registrar – APC

26. Office of the Registrar – APC

27. Office of the Registrar – APC

28. Office of the Registrar – APC
APC Training Sessions – end of August/beginning of September via ‘Focus on Learning’ training available on HR web site
- If you do not have access to APC web site, contact Chande

29. Office of the Registrar – Appeals
Types of Appeals:
Grades
Process: Instructor4Chair/Director4Dean4Student Appeals
Academic requirements/decisions
Process: Chair/Director4Dean4Student Appeals
Retroactive registration and backdated withdrawal
Process: Registrar4Dean4Student Appeals
Charges of Academic Misconduct*
*with misconduct Chairs/Director may be involved in the investigation and decision-making;
but officially the decision is rendered by the Dean’s office
Resources:
FHB III:A:12 (
Academic Calendar, Academic Regulations and University Policies VIII. Appeals (

30. Grades
Preferred method of grade submission is electronically (Faculty Gradebook, Brock DB)
Instructors enter/upload grades
Can be imported from Sakai
Once grades are entered, instructors release grades to Chair/GPD
Once grades are released to you, you will receive an for you to release marks to the RO:
You have received an action item.
To electronically approve grades click on the following link:
All grade submissions must be approved by Chair

31. Office of the Registrar – Data Requests
CONTACT: Mwinchande Chande, Assistant Registrar – Information Systems & Security and Amanda DiFonzo, Business Analyst brocku.ca/registrar/data-request/

32. Office of the Registrar – Scheduling
Responsible for constructing academic timetable, scheduling exams, distance exams CONTACT: Jason Lennard, Assistant Registrar - Scheduling TIMELINES