1. Briefing Session for New Students on Subject Registration Arrangement Undergraduate Degree and Higher Diploma programmes
Last Update: August 2018

2. Subject Registration Schedule Preparation for Subject Registration
Agenda
How to access eStudent
Subject Registration Schedule
Preparation for Subject Registration
Study Information
Personal Checklist
Subject Search
Subject Registration
Adjustment Before Semester Commencement & Add/Drop Period
New Arrangement for Chinese LCR & LIPD subjects
Common Errors in Subject Registration
Contact Us
Appendix 1: NetID Registration
Appendix 2: What to do with subjects with no more vacancy (Preferred Subject Indication)

3. Login by NetID & NetPassword.
1. How to access eStudent
URL of eStudent or
(Direct link)
Use Chrome browser
Login by NetID & NetPassword.
(Activate your NetID on the next day after the programme registration. For steps, please read Appendix 1: NetID Registration.)

4. 1. How to access eStudent
eStudent covers subject registration, timetable, assessment result, etc.

5. 1. How to access eStudent
Up-to-date Contact Information
To facilitate relevant university offices to contact you and your next of kin (parents / guardian if you are under the age of 18) in case of emergencies, you are required to provide an up-to-date contact information and emergency contact information via eStudent.

6. 2. Subject Registration Schedule
Subject Registration Schedule for Semester 1
New Students Enrolled on Full-Time Programmes and completed programme registration on or before 25 Aug 2018
Earliest Commencing Time / Mock Subject Registration
August 2018#
Subject Registration (Including CAR/SL Subjects)
27 August* -
23:59 of 28 August 2018
(with a clearance buffer of 2.5 hours till 02:30 of the following day)
Adjustment Before Semester Commencement
31 August* -
12:00 noon of 1 September 2018
Add/Drop Period
3 September* -
23:59 of 15 September 2018
# Students who completed programme registration on 25 Aug can check their earliest commencing time on 26 Aug and are not able to perform Mock Subject Registration
* Depending on the earliest commencing time assigned

7. 3. Preparation for Subject Registration
Check the following information on 24 August 2018:
Your subject registration records (Study Information)
Your earliest commencing time for subject registration (Personal Checklist)
Searching for subject information (Subject Search)
To search CAR/SL subjects for registration
To check if the CAR/SL subjects would not clash with your personal class timetable (EasyReg)

8. Select Academic Year/Semester e.g. 2018-19 Semester 1
3(i). Study Information (eStudent > My Profile > Study Information)
Select Academic Year/Semester e.g Semester 1
Prior approval by your Department is required for dropping of subjects pre-assigned/registered by your department
Semester 1
2018

9. You can check subject registration period
3(ii). Personal Checklist (eStudent > My Subject Registration > Personal Checklist)
You can check
subject registration period
your assigned earliest commencing time for performing subject registration
no system service from 08:00 – 08:59 on the last day of subject registration
Semester 1
Subject Registration Activities
Registration Period
You should
confirm your
Subject
selection ONCE
Your
add/drop
count will be
accumulated
Subject Registration – Full-Time Programmes
27-Aug-2018
13:30 to
28-Aug :00
Yes No
System Re-opening Period
28-Aug-2018
09:00
29-Aug :30
N/A

10. 3(iii) Subject Search (eStudent > Information > Subject Search)
Search CAR subjects’ information
Select ‘By Subject’
Select ‘Category’
Press ‘Search’ 1 2 3
Semester 1

11. 3(iii) Subject Search (eStudent > Information > Subject Search)
Subjects on offer will be shown.
Click the subject code to view details.
Semester 1

12. 3(iii) Subject Search (eStudent > Information > Subject Search)
Subject Code
APSS1A01 [Synopsis]
Subject Title
FROM CRADLE TO GRAVE – LIFE COURSE TRANSITIONS IN MODERN SOCIETY
Subject Title in Chinese
Offering Department
DEPARTMENT OF APPLIED SOCIAL SCIENCES
Co-offering Department
Nature
Normal
Category
Ug-CAR Human Nature, Relations & Development
HD-CAR Human Nature, Relations & Development
China-Study Requirement
Credit(s)
3.0
Level 1
Duration
1 semester(s)
Consecutive Pattern
Student Contact Hour(s)
Lecture
Subject Requiring Pre-Selection No
Subject not offered for Year 1 students (except students admitted to senior year places/articulation programmes)
This part shows the basic information of the subject, e.g. category, duration, etc.
You can view the subject synopsis by clicking the link.
To move sbj group details to next slide
This part shows the requirement for taking the subjects, e.g. subject pre-requisite/co-requisite requirement or any subject/programme exclusion.
Subject
Pre-requisite(s)
Co-requisite(s)
Exclusion(s)
APSS487
Faculty/Department Exclusion(s)
Category
Faculty/Department
HD-CAR Community, Organization & Globalisation
APSS
HD-CAR Human Nature, Relations & Development
Ug-CAR Community, Organization & Globalisation
Ug-CAR Human Nature, Relations & Development
Programme Exclusion(s)
Programme
HD CAR
61430-
Ug CAR
32498-

13. 3(iii) Subject Search (eStudent > Information > Subject Search)
This part shows the offering details, e.g. whether the subject is offered to your programme, vacancy, timetable info.
Checking the class timetable information
Subject Group
Class Timetable
Students of the programmes are eligible for taking this subject group
Group Type
Group Size
Vacancies
1000
View
University Wide
100
Add subj group details
Subject
Code
Subject Title
Group
Component
For
Every
(Week)
Start
Week
End
Day of
Time
Venue
Teaching
Staff
Remark
APSS1A01
FROM CRADLE TO GRAVE - LIFE COURSE TRANSITIONS IN MODERN SOCIETY
1000
LEC001 1 2 13
Mon
08:30
11:20
Z403
May LAM

14. 3(iii) Subject Search (eStudent > Hotlink)
Help you to check if the CAR/SL subjects you are interested would not clash with your personal class timetable
Developed by PolyU graduates
URL of EasyReg

15. 4. Subject Registration
To ensure a fair chance to all students in registration of subjects, students can confirm their selection ONCE, and changes could be done during Re-opening period for each round, or during the adjustment before semester commencement or the add/drop period
Important Note:
Subject Registration will go on during rainstorm warning / typhoons / public holidays.

16. Select the relevant Academic Year/Semester
4. Subject Registration
Select the relevant Academic Year/Semester
Semester 1

17. Subject Registration Page:
Left hand side: Search and Select Subject(s)
Right hand side: My Subject Shopping Cart

18. Search and Select Subject(s) block
4. Subject Registration
Search and Select Subject(s) block
Use this to select subject(s) and put in the basket (i.e My Subject Shopping Cart block)
My Subject Shopping Cart block
Use this to confirm your selected subjects

19. Search subject by Basic Search (If you know the subject code)
4. Subject Registration
‘Search’ subject(s) :
Search subject by Basic Search (If you know the subject code)

20. 4. Subject Registration
‘Search’ subject(s) :
Search subject by Advanced Search (Choose by Programme and Subject Category)

21. Select the subject group with vacancy and press ‘+’ button
4. Subject Registration
‘Select’ subject(s) :
Select the subject group with vacancy and press ‘+’ button

22. Select the component(s) and press ‘Add to Cart’ button
4. Subject Registration
‘Select’ subject(s) :
Select the component(s) and press ‘Add to Cart’ button
(one component from each type by ticking the check box
e.g. LEC and SEM, Select one LEC and one from SEM)

23. Repeat ‘Search’ and ‘Select’ for other subjects.
4. Subject Registration
‘Select’ subject(s) :
The selected subject will be displayed in the My Subject Shopping Cart block
Repeat ‘Search’ and ‘Select’ for other subjects.

24. After selecting ALL subjects, ‘Proceed to Preview’
4. Subject Registration
‘Select’ subject(s) :
After selecting ALL subjects, ‘Proceed to Preview’
Prior approval by your Department is required for dropping of subjects
pre-assigned/registered by your department

25. ‘Confirm’ subject(s) :
4. Subject Registration
‘Confirm’ subject(s) :
Make sure you have selected all subject(s) needed,
Verify subject selection and press ‘Confirm’;
press ‘Modify’ to change your subject selection, if necessary.

26. Successful Completion:
4. Subject Registration
Successful Completion:
Wait for a confirmation page with the registered subjects & a reference number.
Double check your records via My Profile > Study Information
Check your personalized timetable via My Timetable > Class Timetable

27. For Changing Class (Group/Subject Component)
4. Subject Registration
For Changing Class (Group/Subject Component)
Step 1: Input the subject code via Basic Search and press “Search”
Step 2: Select the subject group you wish to change and press “+” 2 1

28. For Changing Class (Group/Subject Component)
4. Subject Registration
For Changing Class (Group/Subject Component)
Step 3: Select the component(s) you wish to change with vacancy and press “Add to Cart”
Step 4: After finishing ALL subjects, press “Proceed to Preview” to proceed further. 4 3

29. For Changing Class (Group/Subject Component)
4. Subject Registration
For Changing Class (Group/Subject Component)
Step 5: Verify change(s) and press ‘Confirm’.
Step 6: Double check your records via My Profile > Study Information 5 6

30. 5. Adjustment Before Semester Commencement & Add/Drop Period
Procedures are the same as Subject Registration shown above.
If you add/drop subjects more than 4 times (i.e. add/drop count ≥ 5) during the Add/Drop period, your earliest commencing time to access ‘subject registration’ in the next semester will be postponed.
(This arrangement is not applicable to the Summer Term Add/Drop Period and also the new students in their 1st semester.)

31. 6. New Arrangement for Chinese LCR & LIPD subjects
From 2018/19 intake cohort, Undergraduate Degree and Higher Diploma students can choose Putonghua or Cantonese version of the Chinese Language and Communication Requirements (CLCR) subject.
You will be pre-assigned with Putonghua version of CLCR subject (CBS1104P or CBS1105P).
If you are interested in taking the Cantonese version of CLCR (CBS1104C or CBS1105C) , you can change it at eStudent during the Adjustment before Semester Commencement & Add/Drop Period on a first-come-first-serve basis. You may refer to the subject registration procedures here.
Important Notes:
Study places of the Cantonese version are limited and students can select the Cantonese version on a first-come-first-serve basis. There is NO guarantee of enrolment in the Cantonese version.
If there is no vacancy for the Cantonese version, you are advised to indicate your wish to take the Cantonese version of CLCR subject via Preferred Subject Indication. Department will only consider cases on the Preferred Subject Indication List when deciding on whether to increase the quota. You will be informed for registration if quota could be increased.
Please stay in the Putonghua version of CLCR subject unless you successfully register the Cantonese version of CLCR subject. After the Add/Drop period, we will assign back the Putonghua version of CLCR subject if you have not registered any CLCR subject. You are required to complete the CLCR subject according to your assigned study progression.
Students taking Cantonese version of CLCR will be offered an OPTIONAL non-credit bearing e-learning in Putonghua in order to strengthen their Putonghua proficiency. The completion status of the course will be reflected on the transcript of studies.

32. 6. New Arrangement for Chinese LCR & LIPD subjects
Fulfillment of Leadership & Intra-personal Development (LIPD) Requirement (For non-Faculty of Business students)
A LIPD subject "MM1L01 Tango! Managing Self & Leading Others" will be open up to non-Faculty of Business students. 
If you have been pre-assigned with "APSS1L01 Tomorrow's Leaders", you can change to take MM1L01 instead of APSS1L01 at eStudent during the Subject Registration Period, Adjustment before Semester Commencement & Add/Drop Period. 

33. 7. Common Errors in Subject Registration
Error messages will be shown on top as follows.

34. 7. Common Errors in Subject Registration
Not yet reach your earliest commencing time for Subject Registration
You can only enter the subject registration page according to the earliest commencing time assigned to you. Your earliest commencing time has been shown in the message or you can check the details from your personal checklist.

35. 7. Common Errors in Subject Registration
Cannot login the Subject Registration function, the webpage keeps showing ‘The function is not available...’ even though the earliest commencing time for Subject Registration is reached
Close your existing browser. Open the browser (i.e. Chrome) with eStudent website ( input with your NetID and NetPassword.
DO NOT bookmark any individual webpage under eStudent. Please login eStudent properly via or direct URL  

36. 7. Common Errors in Subject Registration
Fail to fulfill the subject requirement for registration
You are not allowed to register on the subject if you have not fulfilled its pre-requisite/co-requisite/exclusion requirements. Please check the subject requirement listed in Subject Details or Subject Synopsis.
No vacancy for the subject group/component groups
You are not allowed to register on a subject with NO VACANCY. Please select other subject groups/subject components.
You can indicate your wish in taking the subject via Preferred Subject Indication function (Appendix 2).

37. 7. Common Errors in Subject Registration
Class timetable clashes between 2 Subjects
You are not allowed to register on the subject(s) if there is time-clashes. Please select other subject group/components for registration.
Study load in a semester
You are not allowed to register more than 21 credits in a semester. If you have need to do so, please approach your programme offering departments for approval.

38. Refer to the Student Handbook for regulations
8. Contact Us
Refer to the Student Handbook for regulations
Check Subject Registration FAQ from eStudent
Hotline: / /

39. Q & A

40. Enjoy your study at PolyU!

41. Appendix 1: NetID Registration
Activate your NetID via PolyU website (
Get ready your PolyU Student Identity Card and Programme Code of the programme you are registered on.
1. Click "NetID Registration"

42. Appendix 1: NetID Registration
2. Select “Student"

43. Appendix 1: NetID Registration
3. Create your User ID (i.e. your Student No., which is printed on your student ID card)

44. Appendix 1: NetID Registration
4. Go through the validation process
For "Programme Code", input the first 5 digit of your programme. e.g ABC, you should input "12345".
If you encounter problem in activation of your NetID, please contact our Information Technology Services Office (ITS) hotline
Back to Part 1 How to access eStudent

45. Appendix 2: What to do with subjects with no more vacancy (Preferred Subject Indication)
Indicate your Preferred Subjects when there is no vacancy for the subject group
Department will inform you for registration if subject quota will be increased after reviewing the position.
Unlimited access to this function

46. How to indicate your preferred subjects:
Appendix 2: What to do with subjects with no more vacancy (Preferred Subject Indication)
How to indicate your preferred subjects:
After successful completion, press the ‘Go Preferred Subject Indication’ button in the confirmation page to enter the Preferred Subject Indication function.

47. Search and select subjects (similar to the subject registration).
Appendix 2: What to do with subjects with no more vacancy (Preferred Subject Indication)
Search and select subjects (similar to the subject registration).
You can select up to 5 choices with prioritization.
Press ‘Confirm’ to complete the process.
CBS1C08
LEC001
LEC002
TUT001
TUT001
SEM001
Back to Part 6 Common Errors in Subject Registration