1. Alumni board orientation
October 10, 2018

2. Esf affiliated boards of directors
ESF Alumni Association
Ranger School Alumni Association
College Foundation
Pulp and Paper Foundation
SUNY ESF Board of Trustees

3. ESF Alumni Association Board
Maximum 40 members
5 Officer Positions
President
1st Vice President
2nd Vice President
Secretary/Treasurer
Immediate Past-President
Maximum 31 Active Members
Class Representatives
At-large Directors
Ex-Officio Members
College President
Executive Director of the College Foundation
Ranger School Alumni Association President
Undergraduate Student Association President

4. ESF Alumni Association Board
Executive Committee
5 Officers
4 Members

5. Strategic plan Mission 2016-2021 Strategic Plan – Goals and Strategies
Action Plan

6. Action plan
Goals
Remain Financially Sound

7. 2018-2019 Action plan Goals Remain Financially Sound
Promote the Advancement of the College

8. 2018-2019 Action plan Goals Remain Financially Sound
Promote the Advancement of the College
Increase the Visibility of the Alumni Association

9. 2018-2019 Action plan Goals Remain Financially Sound
Promote the Advancement of the College
Increase the Visibility of the Alumni Association
Engage and Recognize Alumni

10. 2018-2019 Action plan Goals Remain Financially Sound
Promote the Advancement of the College
Increase the Visibility of the Alumni Association
Engage and Recognize Alumni
Maintain an Up-To-Date Database

11. 2018-2019 Action plan Goals Remain Financially Sound
Promote the Advancement of the College
Increase the Visibility of the Alumni Association
Engage and Recognize Alumni
Maintain an Up-To-Date Database
Strengthen Alumni Association Relations with Students

12. 2018-2019 Action plan Goals Remain Financially Sound
Promote the Advancement of the College
Increase the Visibility of the Alumni Association
Engage and Recognize Alumni
Maintain an Up-To-Date Database
Strengthen Alumni Association Relations with Students
Sustain an Actively Involved Alumni Board

13. INCOME EXPENSES Life Membership $15,000.00 $19,125.00
INCOME
EXPENSES
Budget
Actual July 1, June 30, 2018
Budget
Life Membership
$15,000.00
$19,125.00
Alumni Board Grants/Projects1
$5,000.00
$36,250.00
Annual Dues
$45,000.00
$40,405.82
$42,000.00
Bank Fees/Credit Card Fees
$8,000.00
$7,071.09
Life Member/Dues Promotion
$4,500.00
$4,337.00
$4,000.00
Alumni Admin Assistant Salary
$22,000.00
$20,607.61
Transfer From Expendables & Earnings1
$30,000.00
Editor/Writer Stipend
$2,583.25
$3,000.00
Schol. Donations/Transfers
$0.00
Publications (Newsletter, E-News, Brochures)
$24,000.00
$25,206.85
$23,000.00
Special Gifts/Bequests
$5,237.95
$4,300.00
Raiser’s Edge
$7,080.00
$7,134.13
$7,200.00
Dues/Life Member Thank You Gifts
$1,500.00
$6,163.54
Professional Fees (Audit & Tax Prep)
$6,500.00
$4,845.00
Admissions Support
$1,000.00
$1,103.70
Travel
$2,000.00
$974.45
$2,500.00
Office Supplies/Equipment
$5,000.92
Alumni Hosted Special Events
$8,111.51
$7,500.00
Special Events
$62,000.00
$58,547.95
$60,000.00
$45,497.91
Golf Tournament
$12,500.00
$8,309.53
$11,000.00
$25,000.00
$21,864.59
Annual Fund/Foundation Transfer
$450.00
Awards Program
$3,166.66
$6,000.00
Awards
$500.00
$360.00
Ticket Purchases (SU)
Ticket Sales (SU)
$4,158.00
$5,300.00
Sales Tax
$9,000.00
$9,411.24
$9,500.00
$9,428.47
$10,500.00
Bookstore (Merchandise/Supplies)
$133,500.00
$138,598.25
$135,000.00
Bookstore Sales (In Store & OnLine)
$240,000.00
$248,987.02
$250,000.00
POS System
$1,553.75
$1,600.00
Bookstore Shipping & Handling
$8,886.84
$8,800.00
$8,879.33
Misc.
$3,718.03
Bookstore Manager Salary
$35,050.00
$34,421.72
$36,802.50
Insurance Affinity Program
Bookstore Manager Benefits/Fees
$17,700.00
$16,822.01
$18,585.00
$29,067.77
Insurance
$1,700.00
$1,635.67
Student Grants
$7,000.00
Student Events
$5,508.85
Dues Promotion
$2,800.00
$150.13
Alumni Office Account
$400.00
$39.78
Transfer to Scholarship Account
$11,555.10
$14,000.00
Donations to Other Organizations
$3,683.25
TOTAL
$407,500.00
$442,456.63
$452,150.00
$409,730.00
$436,603.04
$449,637.50
Surplus/(Deficit):
-$2,230.00
$5,853.59
$2,512.50
Balance:

14. Board Member responsibilities
Attend at least two of the three full board meetings each year

15. Board Member responsibilities
Attend at least two of the three full board meetings each year
Attend Board-sponsored events

16. Board Member responsibilities
Attend at least two of the three full board meetings each year
Attend Board-sponsored events
Promote the mission of the Association

17. Board Member responsibilities
Attend at least two of the three full board meetings each year
Attend Board-sponsored events
Promote the mission of the Association
Be a life member or active dues payer throughout term

18. Board Member responsibilities
Attend at least two of the three full board meetings each year
Attend Board-sponsored events
Promote the mission of the Association
Be a life member or active dues payer throughout term
Serve on a least one special committee or as a member of the Executive Committee

19. Board Member responsibilities
Attend at least two of the three full board meetings each year
Attend Board-sponsored events
Promote the mission of the Association
Be a life member or active dues payer throughout term
Serve on a least one special committee or as a member of the Executive Committee
Volunteer at one alumni event per year

20. Committees Alumni Dues/Benefits Scholarship Audit Awards
Alumni Memorial
Landberge
Class of ‘51
Audit
Awards
Outstanding Service
Shooting Star
Board Member Orientation
By-Laws
Communications
Finance
Strategic Planning

21. 2018-2019 Schedule of Events Date Event Location # of Attendees
7/1/2018
ESF Day at the Syracuse Chiefs
Syracuse, NY 30
7/12/2018
Metro NY Event
Brookhaven National Lab and Danford's on Long Island
50-100
7/19/2018
Executive Committee Meeting & Summer Board Picnic 40
July
Alumni Hosted Event
Denver, CO
August
Alumni Ambassador Training Session
Online Event 8
8/10/2018
ESF Golf Tournament
Raddison Greens Golf Club, Baldwinsville, NY
100
8/20/2018
New Student Welcome Tent
Centennial Hall
300
8/21/2018
Ice Cream Social
Gateway Center
8/26/-9/7/2018
Textbook Pick-Up
500
September 15
9/26/2018
Washington, DC Alumni Gathering
Busboys & Poets
10/4/2018
SAF National Convention/Alumni Reception
Portland, OR
10/11/ /14/2018
Senior Reunion & Alumni & Family Fall Weekend
ESF Campus
10/12/2018
"Golden Anniversary" Brunch (Sr. Reunion Event) 60
ESF Alumni Association Annual Meeting
10/13/2018
"Golden Anniversary" Dinner (Sr. Reunion Event)
10/20/2018
ASLA National Convention/Alumni Tailgate
Philadelphia, PA
Philadelphia Alumni Gathering
City Tap House
11/15/2018
Buffalo Alumni Gathering
Resurgence Brewing Co.
12/5/2018
December Champagne Toast 80
12/7/2018
Graduate of Distinction Award Ceremony & Reception
Genesee Grande Hotel
12/9/2018
Pizza Party Study Break
200
January
1/10/2019
ESF Alumni Board Meeting 35
NYSAPLS (Surveyors) with Ranger School
Albany, NY 50
Raleigh, NC 25
1/24/2019
New York State SAF Alumni Reception
Doubletree Hotel, Syracuse
February
Orlando, FL
SU Basketball Reception - vs. Duke
250
2/28/2019
Alumni/Student Networking Event
Alumni Lounge
March
ESF Night at the Syracuse Crunch
War Memorial CT 20
Alumni/Student Reception
April
Rochester Alumni Event
Rochester, NY
4/11/2019
CNY Dinner
Sonnenberg Gardens, Canandaigua, NY
120
5/1/2019
5/8/2019
Champagne Toast
350
May
CNY Alumni Gathering
150
6/6/2019
TBA

22. QUEstions??? Debbie Caviness dcavines@esf.edu alumni@esf.edu