1. BUCS Wednesday 2019 – 2020 Committee Training:
Register your attendance here:

2. Rules & Regulations
It is important that you are aware of the most up to date regulations. They often alter slightly each year. Please check the BUCS website for your specific team regulations, as they will obviously vary per sport
Check these yourself before asking us
Advised to print a copy and keep in your kit bag for
reference
If there’s something you’re not sure of after reading
through, please contact Louisa

3. Fixtures (General)
As captain please be in constant contact with Louisa around fixtures, they will be available on the BUCS website for you to look at
If you cannot field a team, you MUST let Louisa know by 4pm on the Monday before your fixture. All team sheets MUST be submitted online by 2pm on the Tuesday before (If you play on a Saturday – 4pm Thursday to let us know if you can’t field a team & 2pm Friday for team sheet)
All BUCS competitors must be registered AU students, have Team Aber Insurance and be fully paid members of your club. They CANNOT compete in BUCS otherwise (checks are done every week!)
All facilities for BUCS fixtures are already booked and paid for
It is your responsibility to provide (and pay for) a qualified ref. If you do
not you will be liable to forfeit the game

4. Walkovers & Sanctions
If you cannot fulfil a fixture and you do not notify the office, you will have ONE warning. If this happens again you will be pulled out of your league for the rest of the season, as BUCS will fine the institution massively
Especially cup games: £300+ fine per fixture – which will be charged to the club
BUCS will also dock 3 league points from teams for any walkovers
Deadline to let Louisa know if you can’t fulfil a fixture is 4pm on the
Monday prior
Any later than this, then a rearrangement is unlikely and the opposing
University will automatically be awarded with the walkover
In all cases we will try our best to rearrange fixtures

5. Playing under Protest
If you are playing a fixture, away or home and you feel you are at an unfair advantage, you may fill in a playing under protest form (which you should have in your bag at all times)
The form must be signed by BOTH captain’s BEFORE you begin the fixture
This form must be brought back into the office by 12pm the day after the game, filled in properly with the rule that was broken highlighted from the BUCS Handbook (I only have 24h to process and submit the form!)
We will process the complaint with BUCS and keep you informed
Form found here (Appendix 8)

6. Weekly Fixtures
You’ll receive this every Thursday IF you have a fixture the following week
The whole committee will receive the , but the Captain will be expected to send the team sheet etc. in
The attachment contains ALL venue and transport arrangements
You should always keep track of your fixtures on the BUCS website as well – they are all online now and available to view

7. Home Fixtures Tab 1 – Home Fixtures
These are START TIMES, not warm up times. The fixture should begin at the time stated so please allow time for warming up etc. before

8. Away Fixtures
MWT bus: Shared coach to nearby destinations. You’ll be given a departure time (from SU steps). Do NOT be late as the coach will not wait for you. Get the driver’s number so that you can arrange to be picked up following your fixture.
Minibus: You will need to find your own driver in this instance. (Criteria: Age 21+, 2yrs+ driving experience, clean license). Keys to be collected and returned to Porters Lodge. Bus to be picked up and returned to the top car park. Vehicles MUST be refuelled – you can claim this back.
Personal Vehicles: Must have business insurance in order to claim back your fuel.
Make sure you are on time for all fixtures! If you think you are running late, give Lucie a quick call / text so we can inform the opposition.

9. Regular Updates If you’re not already on this
group, request to join NOW

10. BMS BUCS System
BUCS Play Video
**Download the app**

12. These are the areas a team captain is now responsible for
These are the areas a team captain is now responsible for. Emphasise that this has changed from previews years/the process has now changed.

13. Examples of what the app looks like, pulling out the 3 key features that the app carries for league competitors

14. Get all captains to take out their phones at this moment and download the BUCS Play app and follow these steps. Do not let anybody leave the training without having completed this task.

15. App navigation – note: when you ‘join’ your sport (hidden in the BUCS tabs), it will appear at the top of the homepage giving you quick access to return to your sport community

16. Following slides show examples of how to navigate around some of BUCS Play’s key functionality

19. FAQ at the end which answers what to do if they want to reject a team sheet

20. Stress that only the home team needs to enter a score post-match

22. Marketing pack is being delivered to universities in the middle of august – this will include social media graphics, digital and print resources
Freshers fairs – use resources – you can get people there to download the app and join your team (the captain then approves them if they are successful)
Use social media to tell your teams
Use existing groupchats to share promotional materials

23. What should I be telling my team after this session?

24. Tell your team to do this – same process as you did to become a captain

25. Live Demonstration

26. Representative Kit
Home Kit Colours: Red, with Black / White trim or highlights
Away Kit (if applicable): Black, with White / Red
The AU Crest, SU logo and Team Aber branded banner should be on every garment.
NO individual sponsors printed on any representative playing kit
Surridge contact: Jimmy Gray
Each club will have a ‘Club Shop’ set up (you can personalise
your club shop yourselves with the approved Leisurewear
etc.)
All representative playing kit has already been designed

27. Louisa – 07794 146790 Out of Hours Contact Any Questions?
For BUCS emergencies ONLY:
Louisa –
Any Questions?
Register your attendance here: