1. ADVISING & ORIENTATION ACADEMIC ADVISING SESSION
WELCOME TO YOUR FALL
ADVISING & ORIENTATION
ACADEMIC ADVISING SESSION
TO GET STARTED, LOG ONTO A COMPUTER:
Username: First part of your WWU
Password: Created by you when you activated your Universal Account
Forgot your password?
Let the student advisor know, they can help.
Warning: Guessing your password more than two times will lock you out of your account.
Fall A&O September 2019
Math, Science & Engineering
Updated KA
Formatting key:
Regular font: content to present to students
Italics: reminder for the presenter
ASA takes roll and assists any student with login issues prior to 9:30am or 1:30pm.
Welcome and greet the new students. Congratulate them on taking their first step toward academic success at Western by attending Fall Advising & Orientation!
Encourage the students to pay close attention as there is a lot of important information to cover and highlight.
Let them know that there will be time at the end of the presentation to talk with each of them about their individual academic plans for fall quarter.
Optional—Have students identify themselves and share a summer highlight or use an activity which may help them feel more comfortable and attentive. (5-10 min)
Note: There is an option to present the Catalog information in an interactive format. If you plan to choose this option,
Let your ASA know in advance so they can have the Western homepage open in a separate browser window.
Please take the time before the presentation begins to ensure each student is logged into their computer.
If a student arrives late and has difficulty logging in, have them sit at one of the computers the ASA has reserved for login problems.
Connect with Advising:
facebook.com/WWUAdvising
@WWUAdvising

2. ADVISING & REGISTRATION SCHEDULE
9:30 – 10: Group Advising Session
Graduation requirements
Academic programs and resources
Transfer credit report
How to identify classes
10:30 – 11:10 Registration Preparation & Academic
Planning
Identify classes for fall quarter
Advisors are available to answer questions
11: Registration Presentation: How to
Register
11: Registration Begins
Register for fall classes
Advisors are available to answer questions
Review fall quarter schedule
12: Advising Session Concludes
12:30 -1: Spanish Placement Test in MH 21
Morning version
I will briefly go over the advising and registration schedule for the day to help you understand the advising and registration session today. Please refer to your schedule for other important workshops and opportunities available to you throughout Fall Advising & Orientation as well as Western Welcome week.
During the first portion (Group Advising) we will talk about your academic resources at Western, introduce graduation requirements, review how any credits may have transferred to Western, and discuss how to use this information to plan for registration.
At the end of the group advising session, advisors will remain in this room to assist you in preparing for registration, review fall course offerings, and answer any individual academic planning questions.
At 11:15, your registration presentation will begin. We will explain and guide you through the registration process. Then, at 11:35, Registration will open and you will be able to register for classes. Advisors will remain here with you to answer questions and offer assistance with registration.
For those of you who may need to take the Math Placement Assessment, it is offered online. We will talk more about who needs to take the MPA later in the presentation.
For any student that has taken Spanish in high school or college and plans to take a Spanish class at Western this fall, you will first need to take the Spanish placement test offered today at 12:30 in Miller Hall 21.
After your time with us, the next step is for you to attend Welcome Week activities and enjoy your first quarter at Western.

3. MAJOR EXPLORATION AND PREPARATION
ACADEMICS AT WESTERN
MAJOR EXPLORATION AND PREPARATION
YOUR ACADEMIC RECORDS
CLASS PLANNING RESOURCES
PLANNING FOR FALL REGISTRATION
We’ll begin with an overview of advising resources and academic requirements to earn your degree.

4. ADVISING AT WESTERN
IT IS THE STUDENT’S RESPONSIBILITY TO INITIATE CONTACT WITH AN ADVISOR!
RECOMMENDATION: MEET WITH AN ADVISOR AT LEAST ONCE PER QUARTER.
Who is my advisor?
Where do I find them?
Academic Advising Center: Old Main 380
Student Outreach Services: Old Main 387
Academic Departments: Various campus locations
Advisors may refer to page 4 of the Viking Advisor (page 2 of the DTA version) for information on Advising at Western
You may be wondering “Who is my advisor?” and the answer is that more than one person will provide advising during your time at Western.
Let’s review how advising works at Western, and where you can seek assistance with your academic planning throughout your time as a Western student.
Today, our role as advisors is to prepare you for fall quarter registration and answer questions you have about Western’s graduation requirements, curriculum or major preparation.
For ongoing advising support, the Academic Advising Center and Student Outreach Services will be available to assist you with questions and concerns around academic policies, academic progress, academic performance, and choosing or changing majors and minors.
Academic departments are your advising resource when you have questions about a major, are prepared to declare, or have already declared your major.
It is your responsibility as a student to initiate contact with advisors during the academic year and throughout your time at Western. We recommend that you check in with an advisor at least once per quarter to stay on track and ensure you are taking appropriate coursework for your academic plan.
Viking Advisor pg. 4 (pg. 2 in DTA version)
Image retrieved from:

5. VIKING ADVISOR Registration and Planning Guide for New Students
Provides advising and registration information
Includes:
Graduation Requirements
General University Requirements (GURs): Course Descriptions
Registration Information
Academic Planning Resources
The Viking Advisor is a Registration and Planning Guide for New Students that you will use a lot today and you should also keep it to use throughout your first year. If you have a Direct Transfer Agreement (DTA) Associate Degree, please raise your hand so we can give you the correct version of the Viking Advisor.
Let’s look at a few sections inside the Viking Advisor now:
When you open to the first page, you will find the table of contents to locate any section within the Viking Advisor.
On pages 2 and 3 (back outside cover of the DTA version) there are recommendations for academic and career planning throughout your academic career here at Western.
Page 5 (page 3 of the DTA version) has a summary of Western’s graduation requirements – we will be discussing these in detail in the next slide.
Pages 7-45 outline the General University Requirements and list the courses that fall under each GUR category. We will also discuss these sections in more detail later in the presentation. Those with a DTA version of the Viking Advisor do not have these pages.
The final section of the Viking Advisor contains important tips and instructions regarding registration and academic planning, much of which we will cover during your Fall A&O advising and registration sessions. This section can be useful throughout the year as a reference or review.
On the back cover of the Viking Advisor is a checklist where you can track your progress toward completing the GURs. Those with a DTA version do not have this checklist. Keep this checklist in mind as we discuss GURs later in the presentation. Also, some of you may have transfer credit from Running Start, AP, or IB that fulfill GUR requirements and can write them on this check sheet today. We will cover transfer credit later in this presentation.
Keep your Viking Advisor for use
throughout your first year at Western.

6. GRADUATION REQUIREMENTS
The information below is organized by the color (dark blue, green, light blue). You are welcome to present in any order as long as all of the points below are covered.
This slide is intended to give you a visual on Western’s degree requirements and you can also follow along by opening your Viking Advisor to page 5 where you will find further details. To graduate, all students must complete Western’s Graduation Requirements. These include:
All students must complete a total of 180 credits to graduate. With an average of 15 credits per quarter, and taking summers off, a student would typically achieve 180 credits and graduate in 4 years. Some academic majors or plans may lead to a graduation date beyond 4 years.
Out of your 180 credits, 60 must be upper division, which are level courses. These do not need to be in your academic major, although major coursework often provides many of the upper division credits required for graduation.
As part of your upper division coursework, all students must earn three Writing Proficiency points. These points are often earned through coursework in your major, where there is a focus on effective writing and revision.
Electives are not required for all students. However, some students complete the GURs and their major, yet have not reached 180 credits. Electives provide the necessary credits to reach the 180 credit requirement. These electives may include a minor, study abroad, an internship, or classes taken out of interest.
All students must maintain a 2.0 or greater cumulative GPA to be in good academic standing and graduate. Any previous GPA does not transfer to Western – your Western GPA only represents work done at Western.
The General University Requirements, referred to as the GURs, provide a breadth to your education and encompass six broad areas. Completing the GURs takes approximately 60 credits of coursework. We will discuss GURs in more detail in the next slide. Students in Fairhaven College complete a separate core program. Students with a Direct Transfer Agreement (DTA) Associate Degree have completed the GURs.
You must complete an academic major. All major coursework requires a minimum of a C- grade or better. Some majors require a higher grade for major coursework – check with the department of your intended major to find out more.
Viking Advisor pg. 5 (pg. 3 in DTA version)

7. GENERAL UNIVERSITY REQUIREMENTS (GURS)
Option 1—present the information below:
The General University Requirements (GURs) embody Western’s belief that a liberal arts and sciences education enables people to lead fuller and more interesting lives, to perceive and to understand more of the world around and within themselves, and to participate more intelligently and deliberately in shaping that world.
The GURs serve as foundational roots of your college education, providing you with:
Integrated and applied learning
Knowledge of human cultures and the natural world
Personal and Social responsibility
Intellectual and Practical skills
Option 2—Using the questions below (or your own) lead a brief discussion about the educational opportunities of a college education and how the GURs support a foundation for critical thinking and the integration of intellectual ideas.
The General University Requirements (GURs) embody Western’s belief that liberal education - education in breadth - is important for informed and effective participation in contemporary life.
When you think about your college education, other than fulfilling requirements, what do you want out of it?
Are there phrases on the image that catch your attention? What do you see that interests you?
What challenges will you face in the world? (Ask for examples.)
Why do you think a college education at Western includes the liberal arts and not just your major?
Consider sharing an example of how GURs may benefit a student in the future.
Viking Advisor pg. 6 (pg. 4 of DTA version)

8. GENERAL UNIVERSITY REQUIREMENTS (GURS)
Communication (ACOM & BCOM/CCOM):
English 101 and 1 course from Block B or Block C
Quantitative and Symbolic Reasoning (QSR):
One of five options
Natural Sciences (LSCI & SCI):
Complete 3 courses. At least 2 courses must include
a lab (LSCI)
Humanities (HUM): 12 credits, 3 courses from
at least 2 departments
Social Sciences (SSC): 12 credits, 3 courses
from at least 2 departments
Comparative, Gender and Multicultural Studies
(ACGM & BCGM):
1 course from Block A and 1 course from Block B
It is very important that you explain the requirements for each section of the GURs– have students follow along in their Viking Advisor.
There is an optional interactive component with this slide (see below).
The GURs consist of six broad skills and liberal arts areas. Each area has a particular list of courses that will count towards GURs – these are listed in the Viking Advisor. Please note that most, but not all GURs in the Viking Advisor are offered Fall quarter.
Page 7 – Communication (COMM): ACOM (ENG 101) and one additional course from Block B or Block C
Page 10 – Quantitative and Symbolic Reasoning (QSR): Complete one of five options, talk with an advisor after the presentation to help identify the best option for your academic goals
Page 14 – Natural Sciences (LSCI, SCI): Complete 3 natural science courses, at least 2 must have a designated lab component.
Page 19 – Humanities (HUM): complete a minimum of 12 credits from 3 classes and at least two different departments or complete one of two designated sets of courses from either the History or Global Humanities and Religions Departments
Page 27 – Social Sciences (SSC): complete a minimum of 12 credits from 3 classes and at least two different departments
Page 33 – Comparative Gender and Multicultural Studies (CGM): complete two courses, one from Block A and one from Block B
Some, many, or all GURs may be satisfied with courses taken through Running Start, AP or IB – we will show you later how to determine this. If you have an Associate Degree/Direct Transfer Agreement from a WA Community College, then you will have fulfilled all of your GURs. Confirm if this is true for you with an advisor today.
It is possible for a GUR course to satisfy major or minor requirements. For example, if you are completing a major which requires a science sequence it could count for both the major and the natural science GUR.
Using the Viking Advisor, you should track your progress toward the completion of GUR requirements using the checklist on the back cover.
Optional interactive component (The purpose is to help reinforce the variety of course options available within the GURs, learn how to use the Viking Advisor, and to identify a possible class for fall.) :
Now, let’s practice using the Viking Advisor to see what course options you have within Western’s GURs. (Select one of the categories: HUM, SSC or CGM for your group to review.)
Take a minute to review the course titles and find 1-2 classes that interest you.
Please share one of the courses you identified (Ask for 2-3 examples from your group.)
Hopefully you all found at least one class that sounds interesting and later on when you are looking for classes to register for you can check to see if this class is offered this fall.
Viking Advisor pg and back cover

9. MAJOR EXPLORATION AND PREPARATION
ACADEMICS AT WESTERN
MAJOR EXPLORATION AND PREPARATION
YOUR ACADEMIC RECORDS
CLASS PLANNING RESOURCES
PLANNING FOR FALL REGISTRATION
We’ve reviewed academic requirements for students, including selection and completion of a major. Now I’ll introduce you to some of the resources to explore the academic programs available to you.

10. MAJOR EXPLORATION AND PREPARATION
Choosing a major is a process – start early!
Explore using your GUR courses
University Catalog
Academic Departments
Websites & Professors
Academic Advising Center
Choosing a Major website
Career Services Center
What can I do with this major? website
Meet with an advisor
Students often change their majors. They tend to be unaware of the breadth of choices that the university offers. Reassure them that the advising offices listed can help them if they need assistance with choosing or changing a major.
Remember, choosing a major is a process and journey. It may take time, but it’s never too early to get started exploring your options.
Keep in mind your strengths, interests, and goals.
Take time to explore the breadth of opportunities Western offers.
Students often change their majors after making an initial choice.
The declaration process is different for every major. The prerequisites and preparation may vary.
2. Here are some of our resources to help you explore:
GURs are a great way to explore potential majors. Even if you end up in a different major, you are still working toward completing a GUR.
The University Catalog provides a full list of majors available at Western under Programs of Study. There you will find general information about the major, requirements for declaring the major, as well as course descriptions and prerequisites.
You are encouraged to connect with academic departments of interest early to identify and begin prerequisites for the major. You can do this by exploring department websites, visiting their main office, or utilizing professor office hours for courses you are taking to ask more questions about the department or major.
The Academic Advising Center’s choosing a major webpage provides valuable information and links to help guide you in making a decision about your major.
The “What can I do with this major?” resource provides information on a variety of majors and potential employment options including areas of employment, typical employers and strategies or tips to work in that field.
You can also make an appointment with an advisor in the Academic Advising Center, Student Outreach Services, or the Career Services Center to get support with your choosing a major decision.
3. Some majors are very extensive and exceed the University’s minimum requirements for graduation. Students who plan on majoring in high credit majors, doing additional academic programs or double majoring should plan on using GURs, major, and elective credits wisely. Credits may double count for different requirement areas. Seek academic advising early and often to proceed to graduation in a timely manner.
© 2016 tagxedo.com
Viking Advisor pg. 46 (pg. 5 of DTA version)

11. MAJOR EXPLORATION AND PREPARATION: TIMELINE
Benefits to Declaring Your Major Early
Departmental advisement specific to your major
Finding out about opportunities within your department
Access to major restricted courses
Supports timely graduation!
Some of you may have already applied to your chosen major and declared, while others may still be in the major selection process, or need to complete requirements in preparation for applying to your major.
Wherever you may be in this process, I will explain the general timeline for all students:
During your first quarter at Western, you can explore majors through GURs, make a choosing a major appointment with an advisor, talk with faculty, and visit academic department websites and offices.
During your first year at Western, all students should meet with an advisor to discuss their individualized academic plan for exploring majors or preparing for their chosen major.
If you are interested in high credit majors such as music, education, science or engineering, you should see a department advisor during your first quarter. An early start in some majors is critical to making timely progress toward your degree.
Students should decide their major by the completion of 60 credits (which is typically fall or winter of sophomore year) and should apply to a major by 90 credits (usually the end of your sophomore year.)
Students who are not declared after completing 105 credits (junior year) will be required to connect with an advisor prior to registration to discuss their plan for major declaration.
We know students may arrive at Western with transfer credits. If you have 60 or more credits as you enter Western, here are your next steps:
First quarter at Western: identify and connect with academic department to understand the major declaration requirements.
Second quarter at Western: apply to the major, if possible. If you are not able to declare your major, please meet with an advisor to develop a plan to work toward major declaration.
If you think you already know your major, you can explore the process of how to declare using the online catalog or by visiting the department. Benefits to declaring your major early include:
Departmental advisement specific to your major
Finding out about opportunities within your academic department
Access to major restricted courses
Early declaration supports timely graduation
Viking Advisor pg. 46 (pg. 5 of DTA version)

12. DEPARTMENTS IN THE COLLEGE OF SCIENCE AND ENGINEERING
Biology
Chemistry
Computer Science
Engineering and Design
Geology
Mathematics
Physics and Astronomy
Here are the departments in math, science and engineering. I will be showing how to access more details about each of these majors in just a moment.

13. COLLEGE OF SCIENCE AND ENGINEERING MAJORS
All majors in this area require detailed planning to make progress in the major. Suggestions for today:
Use the University Catalog, Department websites, Classfinder, and advisors to:
Get familiar with introductory sequences of coursework in your major
Identify your next steps for coursework in the major
Check for any specific GPA requirements to declare your major
Avoid 101 courses in the sciences, these are designed for GUR completion not majors
Remember to…
Confirm math placement before you leave the lab today
Check pre-requisites for your next steps to ensure you
are prepared to register
All majors in this area require detailed planning to make progress in the major. Some suggestions I have for you to stay on track are:
Use the University Catalog, the online class schedule (Classfinder), department websites, and advisors to learn about sequences of coursework, see how your transfer coursework applies to your major, and identify next steps in your course planning.
Everyone needs to speak with an advisor about math placement before leaving today.
Don’t forget to check pre-requisites as part of your planning.

14. UNIVERSITY CATALOG College & Department Information
Note: the screenshot of the homepage is hyperlinked to the Catalog homepage, but the text box is not hyperlinked.
Now I will introduce you to a comprehensive resource for academic planning, the University Catalog. The University Catalog can be found online via the Western homepage under academics - printed copies are not available.
Option 1 present the information below and proceed with the series of screenshots:
In the University Catalog, you will find information needed to navigate your way through Western including:
College and department information
Details on how to declare specific majors
Curriculum requirements for all majors
Course descriptions
Academic Policies
Appendices, such as:
Student Rights and Responsibilities
Academic Honesty Policy
Academic integrity is one of many values important to Western students and faculty. You are responsible for knowing the academic policies and major related information in the University Catalog. We suggest you take some time to review and become familiar with the information because you are expected to be an ethical member of Western’s academic community.
Option 2 cover the content above. Then, invite students to navigate to the Catalog and a specific program of study along with you.
Determine a major you will use as an example and ensure that it has at least one course that is a GUR.
Encourage students to pay attention to all of the information you will highlight because it will be beneficial throughout their time at Western. Share the perspective that students may explore different majors or change majors and this is a resource to come back to for information.
Use the printed slides and notes as a reference to show the key points to cover as you navigate your example major.
College & Department Information
Major & Minor Requirements
Course Descriptions
Academic Policies
Student Rights & Responsibilities

15. PROGRAMS OF STUDY AT WESTERN
Locate the list of available majors under ‘Programs of Study’ in the online Catalog
One of the most utilized features of the University Catalog is the Programs of Study section. I will show you how to use this resource to find a complete list of the majors offered at Western.
Programs of Study are organized by college, and then department, and then alphabetically by name.
You can click on the major to see more information. Let’s look at this more closely in the next slide.

16. MAJORS IN THE CATALOG Major Title
Number of Credits to Complete the Major
Introduction to the field of study
Department Contact Information
Career Resources
How to Declare the Major
This slide has multiple animations.
Let’s look at what you can find about each major in the Catalog.
The name of the major will appear at the top of the page.
You can find the number of credits required to complete the major here.
There is a descriptive overview of the area of study.
You can also find department contact information.
There are career resources including some sample careers.
There is a section with information and specific requirements to declare the major.

17. MAJORS IN THE CATALOG Course Requirements
Click on a Course Title to View More Information
This is a good place to find
major requirements that also
fulfill GURs
This slide has multiple animations.
As you continue to scroll down the page,
You will find the course requirements for that major.
If you click on a course title, you can find more information about the course including a description, prerequisites, and number of credits.
This will show if a major requirement also satisfies a GUR.

18. MAJOR EXPLORATION AND PREPARATION
ACADEMICS AT WESTERN
MAJOR EXPLORATION AND PREPARATION
YOUR ACADEMIC RECORDS
CLASS PLANNING RESOURCES
PLANNING FOR FALL REGISTRATION
If you used the interactive Catalog option, invite the students to return their attention to the presentation. For students who find it difficult to focus, invite them to turn their keyboard over or computer monitor off.
Our goal today is to provide information about Western’s degree requirements, introduce you to academic resources and to help you prepare for registration. We’ve just reviewed the degree requirements and some of the academic resources. Now we will show you how to use your individual academic records for academic planning and registration preparation.

19. STUDENT ADVISING SHEET
Personal Information
Advisor Name & General Advising Contact Information
Transfer credit: AP, IB, College, or University
SAT or ACT Scores
Math Placement Information
English Placement Information
This slide includes multiple animations including overlapping text for bottom portion of the slide. Math placement information shows first, click to show English Placement information. (Fall A&O version)
Most of you should have a copy of your Student Advising Sheet in your packet. Please take that out now and follow along. If you don’t have a print out of your Student Advising Sheet, don’t worry, an advisor can help you view yours online after the presentation.
Let’s look at the information that can be found on your Student Advising Sheet
Personal information is noted at the top of Student Advising Sheet such as name, address, and student number (W#).
Advisor name and contact information is also provided.
SAT and ACT scores
The Math Placement Scores section will show any score or grade that may place you into a math course at Western. These include MPA scores, AP, and some transfer math grades.
The lower Math Placement Information section will indicate when you have completed the QSR. For recommendations on what math class to take, please consult with an advisor.
We hope that most of you will have taken the ALEKS Math Placement Assessment, also known as the MPA, however some of you may need to take it. If you have completed the MPA twice, including once as a proctored exam, then you have an official score that is valid for math placement and registration. You can see your highest official, proctored MPA score on your Student Advising Sheet online in Web4U if it isn’t listed on the paper copy.
Today, everyone should talk to one of the advisors about where you are with math at Western.
Consider students’ major interests, placement, level of last math class taken, length of time since last math class, and comfort level when selecting math courses or which quarter to begin math.
Click to show the text about English placement. Information to cover is below.
Below the math placement information, you will see a section with English Placement Information. Your student advising sheet will give 3 possible messages regarding English Placement (ACOM-GUR):
It may indicate that you are exempt from taking English 101.
You will be exempt from English 101 with the following:
College transfer credit for English 101
AP score of 4 or 5 which waives the ACOM-GUR requirement
If not exempt, you must take English 101 during your freshman year.
English 100 will be recommended with an SAT Evidenced-Based Reading and Writing (ERW) score below 480 or an ACT score below 18.
Students apprehensive about their writing skills or about taking English 101 may consider first taking English 100.
English 101 must be completed by the end of your first year.
Exempt from English 101:
AP English Exam – score 4 or 5
College transfer credit
Consult with an advisor to consider all placement information and choose the appropriate course for you.
Check the Math Placement Scores section for any grades or scores that may place you into a math course at Western. Official MPA scores will display in this section.
Consult with an advisor to consider all placement information and to choose the appropriate course for you.

20. TRANSFER EQUIVALENCY REPORT (TER)
Institution Information
Course Equivalents
XX and TT code
Transfer Grades
GUR Attributes
This slide has multiple animations. (Fall A&O version)
For those of you bringing in transfer credits from Running Start, AP, IB, or College in the High School, we will briefly cover how to read your Transfer Equivalency Report, known as the TER.
The name of the transfer college and courses from that college are listed in the left column. The WWU Equivalent Courses are listed in the right column. If you have earned your DTA Associate Degree, it will show up under the institution name, as in this example with Whatcom Community College.
Transfer courses with exact course equivalents at Western. Taking a course at Western that appears in the right-hand column will be considered a repeat and you will lose your transfer credit for that course.
Transfer courses with an equivalent ending in XX or TT. For these courses, there is no equivalent course taught at WWU within that discipline. These courses may or may not count toward a major or minor. Students should contact the academic department to find out whether these courses may be used as a prerequisite or toward a major or minor. Regardless of whether these courses apply toward a major or minor, they do count toward the 180 credits needed for graduation.
Transfer grades. Grades earned at another institution will show up on the TER with a ‘T’. These grades do not affect a student’s Western GPA, but may be considered by departments when determining eligibility to declare the major.
Those transfer courses satisfying a GUR at Western will have the GUR attribute listed in the far right column.
A maximum of 105 credits at the level can be applied toward earning a degree at Western.
Any questions about how courses were accepted should be directed to Admissions Office. Students should and include name, W number, and specific question.
To find out if Western has received a transcript, students may check their Countdown to Western page. .
Please see the TER key attached to your printed TER for more information about your transfer credits. 20

21. MAJOR EXPLORATION AND PREPARATION
ACADEMICS AT WESTERN
MAJOR EXPLORATION AND PREPARATION
YOUR ACADEMIC RECORDS
CLASS PLANNING RESOURCES
PLANNING FOR FALL REGISTRATION
Now we will cover tips and tools for building a schedule of classes.

22. COURSES DESIGNED SPECIFICALLY FOR FRESHMEN
Give first-year students a small group experience to help:
Integrate into University life
Provide opportunities for substantial interaction with faculty
Gain knowledge of yourself as an active learner
Recognize the value of resources for academic success
Huxley GUR Strand
2-3 GUR courses linked in successive quarters
Cohort across the academic year
Fall: ENVS 202 (SSC) + Seminar 101
Winter: ENVS 204 (SSC)
Spring: ENVS 203 (LSCI)
Faculty/Staff Advisors cover this slide.
Western offers a couple options of courses designed specifically for Freshmen. These courses give students a small group experience in your first quarter to help you create a learning community on campus, as well as provide opportunities for interaction with faculty, and to learn about resources for academic success.
GUR Strands offer students a year-long experience of 3 GUR classes linked in successive quarters which provides a cohort “learning community” across the academic year. Enrollment in a GUR strand offers a guaranteed spot in those particular GUR courses for winter and spring quarters.
The Huxley Strand focuses on Understanding Human-Environment Interactions. Fall quarter begins with a GUR course plus a seminar, followed by a GUR course in winter and another in spring.
If any of you are interested in any of these courses, please go to Western’s website on GUR strands for more information.
FIG and GUR Strand handouts are available at the front of the room

23. FIRST YEAR INTEREST GROUPS (FIGS):
COURSES DESIGNED SPECIFICALLY FOR FRESHMEN
Faculty/Staff Advisors and ASAs share this slide. Remember to re-introduce your ASA so they can continue presenting.
The FIG offerings are available as a handout that students can pick up at the front of the room.
Faculty begin:
Another option of courses designed specifically for Freshmen are called FIGs or First Year Interest Groups. FIGs, are a cluster of three classes. Two of the courses are larger lecture style GUR courses that are linked to a seminar that is no more than 25 students. FIGs create a learning community that allows you to connect with professors and peers and as you explore and adjust to university life.
Research has shown that students who participate in a FIG have higher GPAs at the end of fall quarter and are more connected to campus. FIGs are only offered in fall quarter, even though many of the lecture courses are offered throughout the academic year.
Faculty shares they are passing the presentation to the ASA, who begins here:
Faculty: I will now be passing the presentation to (ASA) who will share more about the student perspective of FIGs and from there continue on to share class planning resources and preparing schedules for fall registration.
ASA: Thank you (Faculty).
FIGs create an opportunity to get to know other students in your classes. All of the students in your seminar will also be students in your larger lecture courses. You will know people and can sit together in class or form study groups easily.
FIGs also help you start building a class schedule for fall quarter because you will have 3 classes established and will be looking for one additional class to add to your schedule.
Some of you are already pre-registered for a FIG cluster. If so, the courses will show on your Unofficial Transcript (Academic History) today and on your registration screen. We’ll show you how to navigate to your Unofficial Transcript (Academic History) shortly.
If you are pre-registered for a FIG and are no longer interested in this opportunity, you may contact the Registrar’s Office by phone or ; once you can access registration, you’ll be able to make changes yourself.
To learn more about FIG options, first review the handout and consider your interests, then check ClassFinder for availability.
- You must register for all of the courses in a FIG together and you must drop all of the courses together. You may not register for just one course in a FIG.
FIGs = 3 classes
2 GUR lecture courses + a small seminar (up to 25 students)
FIG handouts are available at the front of the room

24. Found on your myWestern homepage, under Registration
CLASSFINDER
Found on your myWestern homepage, under Registration
This page links to the Western homepage to do a live demonstration– make sure to cover all the points on your checklist.
Classfinder is a useful tool to check course availability prior to when your registration time opens as well as during registration.
To get to Classfinder from the Western homepage, click on myWestern, and then under Western Links click on Classfinder in the Registration section.
Let’s look at the main Classfinder page together: Point out each of these as you list them.
Once on the Classfinder main page, make sure you have the correct term selected.
You have the option to search for classes that fulfill certain General University and Graduation Requirements. The “GUR Attributes” section allows you to select a specific GUR category to view all classes offered in a specific term.
Under “Other Attributes” you may also search by other course attributes such as classes that include a service learning component or are offered in an online format. To see main campus classes, leave “All Sites” selected.
One of the most used filters is to look for classes by subject.
Additional criteria you can select include: days of the week, start and end times, credits, and specific course number. These search options give very specific results and can often limit your search, eliminating some classes you may be interested in. We don’t recommend using these options unless it is necessary for planning your schedule.
The Open Sections Only check box is helpful during registration by only showing you courses with open seats. Today we released additional seats just for this registration session and these seats are currently visible.
Now let’s search for a class and look at the results together:
Make sure to cover all the items in the checklist below as you show two search examples. Show two examples, one being ENVS 203– to show that 1 CRN can indicate both a lecture and a lab. Also point out that in some cases you will need to enter multiple CRNs to successfully register, such as a FIG.
How to find course descriptions and course title
Attributes including GUR and OL (also note the additional fee with OL courses)
What are prerequisites and restrictions MJ/OV – be sure to pay close attention to these. At times, you may need to talk to different departments for assistance with restrictions during registration.
Days and times, including that at Western “R” is Thursday
Where and what the Course Reference Number (CRN) is
How to identify capacity and number of available seats (red = active waitlist; green = a class is open)
Make sure to show class location and credits
Show how to add and remove classes in Scratch Sheet (this is not registering for a class)
Please don’t worry—while you may not get all of your first choices, we will help you register for a full schedule today.
Viking Advisor pg. 51 (pg. 9 of DTA version)

25. DEVELOPING A BALANCED SCHEDULE
Learning to develop a good schedule is a
valuable skill for academic success.
Building an appropriate schedule
Credit Load = average credits (3-4 classes)
Balance class types and sizes
Plan time for out-of-class assignments and to study
1 credit hour = 1 hour of class + 2 hours of out of class preparation / studying
Pay attention to prerequisites and course sequencing
Many majors such as Languages, Math, Science, Pre-Healthcare, and Engineering should begin their coursework fall quarter to stay on track
Developing a balanced schedule is key to having a successful first quarter at Western. Here are some things to consider when you are developing your fall quarter schedule.
A typical schedule will consist of credits, which is usually three or four courses. Keep in mind that lab classes will demand more in-class time.
Your schedule should have a balance with regard to the types of courses you choose. For example, if you plan to take a larger lecture class, try to balance that by selecting a smaller class in the same quarter. Or you may want to mix science courses with a humanities course on your schedule. Exceptions may apply depending on the extensive nature of requirements in some majors.
Part of developing a balanced schedule includes planning time for out of class assignments, studying, and other commitments such as work and student activities. Instructors typically expect students to study two hours outside of the classroom for every hour spent in class.
Make sure to pay attention to the prerequisites (listed in red in Classfinder) when planning your schedule. Without having prerequisites fulfilled, or currently in progress, you will not be able to register for the course.
In addition to prerequisites, it is important to pay attention to course sequencing. Language, math, science, pre-healthcare, and engineering majors should begin their major course work fall quarter.
Advisor notes:
Students should be encouraged to carefully consider their first quarter schedule, particularly if they are receiving federal financial aid (including student loans)
Message from Financial Aid: “Assure students that while they are registering now, they have the opportunity to make adjustments during the add/drop period of registration as fall quarter begins. Students receiving financial aid are strongly advised to contact the Financial Aid Office before dropping a course and decreasing overall credit load, to find out whether their financial aid award or eligibility will be affected.”
Viking Advisor pg. 47 (pg. 8 of the DTA version)

26. CHECK YOUR REGISTRATION STATUS
Before we cover how to create a class schedule, let’s check your registration status and make sure that you don’t have any holds that would prevent you from registering. This process will show a hold for measles clearance. If you have not taken care of your measles clearance yet, you will need to do that in order to register. For more information about your measles clearance, speak with an advisor after this presentation.
Let’s get started by going to Western’s home page at where we will access Web4U to register via your myWestern portal.
Select ‘myWestern,’ then select ‘Sign In.’

27. NAVIGATING myWESTERN
Log in using your username (first part of your WWU address) and password (which you created).
If you are having login issues, please follow along and then raise your hand after the presentation for assistance.

28. NAVIGATING myWESTERN This page contains animations.
This is your MyWestern portal.
Note that from here you have:
Click for animation. Access to your via Office 365 (which you should check daily, as it is Western’s official means of communication with you).
Click for animation. Canvas is the online component to some of your classes. Additionally you have been automatically enrolled in our Canvas advising course called the Virtual Advisor. You may have accessed this prior to attending orientation today. This course contains five modules with valuable information about academic resources and requirements you can view during your time at Western. During your first quarter, you will receive weekly announcements that introduce you to campus resources and includes reminders about the university’s important dates and deadlines.
And, valuable news and information and links to campus resources.
2. Click for animation. Web4U is how you navigate to your student records, the registration system, and financial aid or scholarship information. Select Web4U at the top of your myWestern page.

29. NAVIGATING WEB4U: STUDENT RECORDS
This slide contains animations. (Fall A&O version)
Now select the ‘Student’ tab at the top of the screen.
Under the ‘Student’ tab, there are two categories: ‘Registration’ and ‘Student Records.’
Under ‘Student Records,’ you will find a menu that includes access to your ‘Student Advising Sheet’ that will show updated information on your MPA score and you can also view your ‘Transfer Equivalency Report.’
For those of you who pre-registered for a FIG, you may confirm this by navigating to your ‘Unofficial Transcript” also known as your Academic History.
At the bottom of your ‘Unofficial Transcript (Academic History)’ your current academic interest is listed. You may update your academic interests if they change by navigating to the ‘Academic Interest Update Form.’ Updating this form allows departments to reach out to you with information specific to the major. Please note, this is used only to update your interests, not to declare a major.

30. CHECK YOUR REGISTRATION STATUS
Now, let’s move to the ‘Registration’ menu to check your registration status.
First, select the ‘Student’ tab at the top of the screen and then click ‘Registration.’

31. CHECK YOUR REGISTRATION STATUS
In the ‘Registration’ menu, click on ‘Check Your Registration Status.’
On the next screen select ‘Fall 2019’ from the drop-down menu and click ‘Submit.’

32. CHECK YOUR REGISTRATION STATUS
This slide has animation to highlight information.
This is where you will go every quarter to identify the time when registration opens for you. You should always do this at least a week before registration begins to avoid any potential delays in your registration.
Hopefully you all will see 4 green check marks – everyone that has 4 green check marks please raise your hand.
If you have a yellow triangle with a ‘!’ indicating that you have a hold, click ‘View Holds’ at the bottom of the screen and it will tell you which office has placed a hold on your account, and the phone number for that office.
This screen will show the status of your measles clearance at this time. If you haven’t taken care of your measles clearance please speak with an advisor after this presentation.

33. MAJOR EXPLORATION AND PREPARATION
ACADEMICS AT WESTERN
MAJOR EXPLORATION AND PREPARATION
YOUR ACADEMIC RECORDS
CLASS PLANNING RESOURCES
PLANNING FOR FALL REGISTRATION
We’ve reached the final part of the presentation. Now we will look at the steps you should take today to build class schedules and prepare for fall registration.
ASA covers this slide while Advisor distributes Academic Planning Steps handout.

34. COPY GUR CREDITS FROM TER
STEP #1:
COPY GUR CREDITS FROM TER
CHEM 1TT 5
This slide contains animations.
First, if you have any transfer credits, you will want to use your Transfer Equivalency Report (TER) to fill out the GUR checklist on the back of your Viking Advisor.
Remember, the GUR abbreviations are in the right-hand column of your TER and correspond to one of the GUR areas on the back of your Viking Advisor. If your transfer course has a GUR abbreviation, you have received credit toward that GUR requirement.
It is okay and quite normal to not have any transfer credits. As step #1, you will want to make sure that you read over and understand the General University Requirements.
ANTH 201 5
Viking Advisor back cover

35. IDENTIFY MAJOR REQUIREMENTS
STEP #2:
IDENTIFY MAJOR REQUIREMENTS
& ANY COMPLETED CREDIT
Next, if you have chosen a major, or even have a few in mind, you will want to identify your major requirements and preparatory course work.
Check to see if you have completed any with transfer credits. Remember to look at direct course equivalents.
If you have any transfer credits with an XX or TT that are in the same department as a major you are interested in, you might want to talk to the department about whether those will count toward any major requirement.
The Programs of Study found in the Catalog that we looked at earlier serves as a great resource to track any progress you’ve made in the major with transfer credit. Note any GURs that may also count in your major of interest.
It is okay if you are currently undecided on a major. I encourage you to explore the Catalog online and begin to consider your options. I also encourage you to know how to read your Transfer Equivalency Report so that you know what you have credit for and you do not accidently repeat any courses.

36. CHECK MATH & ENGLISH PLACEMENT
STEP #3:
CHECK MATH & ENGLISH PLACEMENT
Math Placement:
Do you need to take the MPA?
Identify what math courses are recommended for your academic plans
Determine if you should take math fall quarter
English Placement:
Determine if you need to take English 101 in your first year
Keep in mind English 101 is offered every quarter
Next, review your Student Advising Sheet for math and English placement information.
Talk with an Advisor about your math options.
Determine if you will need to complete English If so, remember multiple sections are offered fall, winter and spring.

37. FIND GURS & MAJOR REQUIREMENTS FOR FALL
STEP #4:
FIND GURS & MAJOR REQUIREMENTS FOR FALL
Then, looking at the gaps in your GUR checklist and checking for major requirements, use ClassFinder to look up courses in those GUR categories to begin building potential schedules. It’s best to choose more courses than you need to ensure you have back-up choices in case your first choice is full.
Add courses you find to the ClassFinder scratch sheet by clicking on the CRN (5-digit purple number uniquely identifying each course).
After locating your major requirements in the Catalog, use ClassFinder to lookup major requirements that you can take fall quarter. Pay close attention to pre-requisites and course restrictions in red.
For those of you who are still undecided, try to choose GUR courses that help you explore potential majors.
Watch for prerequisites and restrictions.
Read all the notes available.

38. STEP #5: CREATE & SAVE MULTIPLE SCHEDULES
Finally, save or print your scratch sheet for use during registration or make sure to write CRNs of courses you want to register for on the trial schedule form.
Create multiple schedules, with different courses. Today, we recommend that you create 1 schedule and identify 3-4 additional classes that you are open to taking.
Watch for prerequisites and restrictions and have an advisor review your potential schedules.

39. REGISTERING FOR CLASSES
Now until 11:15am – Registration preparation & Academic Planning 11:15am – Presentation on how to register 11:35am – Registration opens
Morning session
Later you will register online through the student system MyWestern/Web4U.
When we wrap up, you’ll have time to work on the Academic Planning Steps to build a class schedule.
At 11:15 we will show you a presentation about how to register so you are ready when registration opens at 11:35am.
Viking Advisor pg (pg. 8 for DTA version)

40. ACADEMIC PLANNING STEPS FOR TODAY
Copy any GUR transfer credits from your TER onto your GUR Checklist.
Identify and find major requirements using the Catalog, or explore majors of interest using GURs.
Talk with an Advisor about your Math and English Placement.
Look for open classes in ClassFinder that will fulfill GURs or Major Requirements for fall quarter.
Create and save multiple fall quarter schedules, using ClassFinder’s Scratch Sheet. If you are writing down your course schedules, don’t forget to include the CRN – the 5-digit purple number used to register for that class.
Morning version
Faculty/Staff Advisor covers this final slide to summarize and transition to time where students work and advisors circulate.
We know we’ve provided you with a lot of information ranging from graduation requirements to specific details about how to approach your own academic planning at Western. The Academic Planning Steps worksheet will guide you in how to use this information when planning your schedule options for fall. There’s a section in the bottom to keep track of any follow up steps you would like to take.
We’ll be circulating around the room and have time to check in with each of you, but this worksheet will help get you started with your registration planning.
Please talk to an advisor to confirm your plans, especially regarding math.
You’ll want to make 1 schedule, plus identify 3-4 back up classes that interest you.
Make sure you keep track of the CRNs for these classes either on paper or in Scratch Sheet.
Please raise your hand if you have any questions or get stuck and an advisor will come around to assist you.
Other things you may want to do to related to registration:
Spanish Placement Test – 12:30 in MH 21
Math Placement Assessment – online