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Published byΞένα Γεωργιάδης Modified over 5 years ago
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Welcome day International/Erasmus & Exchange students
campus Antwerp
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Welcome day - Programme
09:30 – 10:30 15 10: :30 City tour 12:30 – 13:00 Campus tour 13:00 – 14:00 welcome reception + lunch on campus 14:00 – 15:00 General information session for all new international students
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Who are you? Erasmus students, exchange students, Faculty of Economics and Business, many other international students of the English spoken International programmes, Antwerp as an international city with his port
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Who are we? KU Leuven, Antwerp campus KU Leuven 1425
Business faculty – EQUIS accredited 45th best University of the world – Times Higher Education World list 2019
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Campus ANTWERP Campus KORTRIJK Campus LEUVEN Campus BRUSSELS
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Who are we? 1. Centralised International Office – in Leuven
2. International Office FEB 3. Ombuds service
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Who are we? International Office KU Leuven, campus Brussels/Antwerp
Vice-dean Internationalisation FEB= Peter Teirlinck Head of International Office FEB = Ingeborg Vandenbulcke Mobility coordinator KU Leuven, FEB= Dirk G. Van Waelderen Student advisor – incoming students, Faculties of Arts /FEB= Rebecca Rampelberg Student advisor – outgoing students, Faculties of Arts/FEB= Suzanne Steijleman
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Who are we? 3. Ombuds service: Jannick Colebunders or Sophie De Prijcker room 2.27 4. ESN ANTWERP
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What do we offer… Very motivated staff, skilled in problem solving
Study in centre of Antwerp Positive student environment Academic and cultural experience
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Erasmus/Exchange practicalities & deadlines
Further registration: if applicable the student administration – ground floor – Sara Franssens Password and log-in: received after the registration Finalising your ISP DEADLINE: 09/10 Finalising the Learning Agreement: DEADLINE 09/10 Student card (student restaurant/Exam/library/printer): the following weeks will be communicated by student administration – Sara Franssens
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Erasmus/Exchange practicalities & deadlines
Education and Exam Regulation: Course schedule available on (only courses mentioned in our course list on our webpage at campus Antwerp): &f=-1,-1,-1,-1
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Courses Available courses for FEB students can be found on the link below: leuven.be/opleidingen/e/S C_ htm
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KUL courses How many courses ? Blocks of 2 hours
At KU Leuven 1 academic year = 60 ECTS credits 1 semester = 30 ECTS credits Agreement with your university ! Blocks of 2 hours Some once a week, other twice a week, other once every two weeks Changes in class schedule are always possible Check timetable daily Toledo/blackboard Be present and be on time ! Final result = Class presence + home work + exam
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Registration of your courses (2)
Official registration consists of LA and ISP Learning Agreement Course number; course title, semester, credits Changes possible (e.g. in case of overlap) via “During the mobility” Correct and signed LA or changes by three parties (student/home uni/KUL) send in 1 copy Deadline : 9 October (after this date no changes are possible)
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Registration of your courses (3)
2. Online registration of courses via KU Loket: ISP = Individual Study Progamme When ? Until 09/10 Overlap: discuss with home university Different steps Book courses (save temporarily) Check course schedule Check exam schedule : in case of overlap = contact ombuds via 1/ombudsmen Send ISP (once sent no changes can be made)
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Registration of your courses (4)
ISP = LA Course approval of ISP on basis of LA Courses in ISP = final exam registration no exams = no grade, no credit on transcript but NA (NA=not participated) Deadline: before 9 October - no changes are possible Time table : check daily Via educational offer (per course) Via ISP (all courses)
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How to go ahead to change a course ?
Look for a new course (check overlap) Upon approval of your university fill in “during the mobility” part of your LA Send the during the mobility form (signed by you & your coordinator) to me by for final check After my approval finalise your ISP with these approved courses Send the ISP – only after you’ve submitted your IES Once sent, no changes can be made ! (even if this was before the deadline of 9 October)
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Where to find answers to your questions ?
Education and Exam Regulation: Website International Office Information on exchange Website student portal FEB Information on student councelling, exams, list of class rooms,… Fr-fe
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Erasmus/Exchange practicalities & deadlines
Student campus Carolus: Bookshop student counselling + ombudsperson (Sofie De Prijcker) student administration(ground floor) library ICT Student restaurant
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Administration at the start
Registration at the university – already done Activate your account Confirmation of arrival – signature needed Registration as a foreign Student Desk (at “Gate 15”) = obtaining a residence permit
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Residence permit -Procedure
Obligatory for all international students who stay > 3 months Procedure can take up to 2 months! Advantages of a residence permit: Open a Belgian bank account Apply for a work permit Apply for a parking permit Get a Belgian health insurance If you stay <3 months: “declaration of arrival” within 8 days
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Residence permit - Procedure
KU Leuven contact person = Ms. Sara Franssens (Registrar’s Office) You >Student Desk Send scans Books appointment KU Leuven = intermediary
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Residence permit - Procedure
KU Leuven contact person = Ms. Sara Franssens (Registrar’s Office) Send scans to Ms. Sara Franssens: Ms. Franssens transfers scans to Student Desk Ms Franssens informs you when you have an appointment at the Student Desk (Tuesday, Wednesday, Friday) Bring the original documents to your appointment If you want to do a student job: inform Ms. Franssens, so that she can book a longer appointment at the Student Desk •Different procedure for EEA or non EEA students
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Certificate of registration
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Residence permit - Documents
Non EU (EEA) students with D visa Colour scan of passport+ visa Scan of certificate of KU Leuven (=/= Letter of Admission–see next slides) Scan of rental agreement (lease) Depending on the code in your visa: Code B6 => proof of study grant Code B7 => KU Leuven Letter of Admission Filled-in identity sheet (! Address in Belgium) At your appointment, you also need: + € passport pictures (sized 3.5 x 4.5 cm –white background –no photocopies!)
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Residence permit - Procedure
Please scan every item (exc. Passport pictures) as 1 PDF file (library)! Colour scan of ID card/passport and visa Scan of both sides of health insurance card Hand everything in on a memory stick at the Registrar’s Office, or mail everything as attachments in one mail KU Leuven sends your file to the Student Desk Gate15)
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Residence permit - Procedure
At end of your stay, fill out the “Change of Domicile” form (de-registration) & send it to KU Leuven + Student Desk Not necessary for students with “Bijlage 33” (FR, DE, NL, LUX) (or Belgian students or students with C visa) Or de-register using the link buitenland (if you master Dutch)
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More information? International Office KU Leuven campus Antwerp
No permanence on campus on a daily base contact: & skype: Phone Facebook group: Websites:
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Exchange = study + culture + ???
Sunday = rest (shops closed) Evening = 10pm = silence at home
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