1. Administrative Officer
Candidate Pack
Administrative Officer

2. Recruitment Processes Indicative Timeline
Welcome
About the MMO
Vacancy Description
Recruitment Processes
Indicative Timeline
Terms, Conditions and Benefits
Candidate Information Pack

3. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
The Marine Management Organisation (MMO) is an executive non-departmental public body of the Department for Environment, Food and Rural Affairs.
We license and regulate marine activities in the seas around England and Wales so that they're carried out in a sustainable way.
We’re responsible for:
Managing and monitoring fishing fleet sizes and quotas for catches.
Ensuring compliance with fisheries regulations, such as fishing vessel licences and quotas for fish and seafood.
Managing funding programmes for fisheries activities.
Planning and licensing for marine construction, deposits and dredging that may have an environmental, economic or social impact.
Making marine nature conservation byelaws.
Dealing with marine pollution emergencies, including oil spills.
Helping to prevent illegal, unregulated and unreported fishing worldwide.
Producing marine plans to include all marine activities, including those we don’t directly regulate.
More information about our work is on the GOV.UK website.
“The Marine Management Organisation is committed to its staff and believes in investing in their wellbeing and learning and development.
We strive to be an Organisation that creates an environment in which staff are able to identify and share good practice, celebrate success and encourage positive attitudes towards diversity.”
John Tuckett, CEO
Candidate Information Pack

4. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
ABOUT THE WORK AREA
MMO enforcement activity is predominantly carried out by staff that are located in one of MMO’s 16 coastal offices. Our work seeks to ensure and promote compliance with the European Commission and national sea fisheries regulations, marine licensing and marine nature conservation legislation.
We co-ordinate programmes for monitoring, control and surveillance of sea fishing activity, marine licensable activity and marine conservation measures within the EEZ around the coast of England and for UK vessels outside those waters.
We primarily seek to educate and inform marine sectors to promote compliance with the various regulatory requirements. We also investigate and take appropriate enforcement action, including prosecution, when serious breaches of the regulations are identified.
Activities of coastal offices include;
Monitoring and assessment of fishing activity through receiving data systems
Undertaking risk assessment and intelligence gathering
Inspections of fishing vessels at sea and in port (this would include joining Royal Navy Fishery Protection Squadron at sea or co-operation with others (eg Inshore Fisheries Conservation Authorities)
Inspections of fishing industry premises, fish markets, etc
Inspections of marine licensable activities
Monitoring and inspection of activities which may affect marine protected areas (MPAs) or protected species
Undertaking investigations into incidents of non-compliant activities.
Candidate Information Pack

5. CASE STUDY (A Day in the life)
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
CASE STUDY (A Day in the life)
On arrival after logging on and setting up I would check the answer machine for messages and deal with these and check s from the group mailbox and our own , forwarding any queries to the relevant parties.
Today there are daily logs that contain vessels that have not correctly informed us of their fishing activities. These are checked and the vessel owner is contacted to see if there is a problem with their computer or human error.
The next job is to check the computer system for any outstanding sales notes and logbooks in our Workbasket. We would resolve any errors or chase any vessels who have not landed their catch on the system and work on any sales notes that need completing.
A fax is received from the harbour notifying me of vessels entering and departing the port. This needs to be uploaded to the SharePoint system ready for any queries.
Post will come in either hand delivered or via Royal Mail throughout the day this is stamped, written in the Post book and distributed to the relevant person.
Log books and Sales notes also come in and these need to be entered onto the system so we can keep track of any fishing that is going on, if there are any issues with these then this would need looking into and followed up.
We then keep track of any Dutch and Spanish vessels. The sales notes are ed to us for these and are imputed onto the system after first translating them into English.
We also book travel and hotels on request for others in the office, ordering stationery and process any invoices for payment. Answering telephone queries and directing the calls to the appropriate person.
We also licence the fishing vessels, these would take priority over data entry. We offer a counter service and postal service for this. Today a fisherman has come in wanting to sell his vessel and licence, so we have completed the relevant paperwork and sent it off to the buyers, when this is returned this sale can be completed.
Candidate Information Pack

6. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Job Title: Administrative Officer
Grade: AO
Location: North Shields
Vacancy Reference: 2480
Salary: £19,241 to £21,241
About the Job
The successful candidate will be responsible for ensuring the smooth running of the office and supporting our teams and working environment.
You will be responsible for ensuring that large amounts of data are accurately collected and entered on to the MMO Fisheries Administration Database. As a member of the data entry team you will be processing catch and landing documentation both paper and electronic and inputting this information onto the database. Training will be provided but a degree of competency with computer applications and data entry is important.
You will be responsible for looking after some of the day-to-day administrative support; ensuring incoming/outgoing mail is processed. Ensuring telephone queries, letters and s are handled courteously. The post holder will ensure secure storage of all our paper-based and electronic files, systems, records, materials, equipment and stationery.
You will also be responsible for booking travel and accommodation for colleagues as well as purchasing equipment using online systems.
There may be a requirement to assist in licensing fishing vessels, marine licensing administration, MMO project initiatives and generally ensuring that office and team-based systems are accurate and up-to-date.
Candidate Information Pack

7. Main Duties and Accountabilities
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Job Title: Administrative Officer
Grade: AO
Location: North Shields
Vacancy Reference: 2480
Salary: £19,241 to £21,241
Main Duties and Accountabilities
Ensure incoming/outgoing mail is processed
Ensure high quality correspondence with customers where necessary
Ensure safe and secure storage of all paper-based and electronic files, systems, records, materials, equipment and stationery
Arrange meetings and support events
Process large amounts of catch and landing documentation both paper and electronic and input this information onto a database
Identifying incorrect submissions and raising any issues with Marine officers and merchants to resolve
Interpret information received to ensure that documents accurately reflect catch, landing and sales information
Build knowledge of the team and specialisation to enable the ability to be the first point of contact for customers
Arrange travel and transport for colleagues.
Purchase equipment using online systems, keeping records of expenditure
Candidate Information Pack

8. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Job Title: Administrative Officer
Grade: AO
Location: North Shields
Vacancy Reference: 2480
Salary: £19,241 to £21,241
Role Criteria
You must show demonstrable experience of the following.
Ability to input large volumes of data accurately while identifying and correcting any errors from the original submission forms
Good computing skills with the ability to produce and maintain documents in Microsoft Word and Excel
Ability to multi task and manage conflicting needs of internal customers
Organisational skills
Excellent communication and customer service skills
Ability and experience to provide effective administrative support service to the MMO Area Teams.
Candidate Information Pack

9. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Job Title: Administrative Officer
Grade: AO
Location: North Shields
Vacancy Reference: 2480
Salary: £19,241 to £21,241
Competency Profile
The core competencies for this role are:
Delivering at Pace
Collaborating and Partnering
Managing a quality service
Changing and Improving
For further information on the MMO competency framework please visit GOV.UK
Candidate Information Pack

10. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
How to Apply
All of our jobs are advertised on the Civil Service Jobs website.
You must download and complete a copy of the MMO CV Template as part of your application. This should
then be attached to your application.
Please note:- Your application will not be sifted if you do not use the standard MMO CV Template.
Once the vacancy has closed, you will be ed a unique link to enable you to complete the Civil Service
Judgement Test. You will have 5 days to complete the test.
Sift and Interviews
Applications will be sifted using your Civil Service Judgement Test Score, and your CV to establish whether
you meet the essential criteria.
Please note:- Feedback will not be given at sift stage.
The interview be approximately 1 hour long and consist of both competency and technical questions.
Further Information
If you have any questions about applying for this role please contact:
Name: Christian Proud
Tel:
Candidate Information Pack

11. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Indicative Timeline
Please note these dates are only indicative at this stage and could be subject to change.
If you are unable to meet these timeframes, please let us know by contacting;
Christian Proud
Tel:
Week commencing
14/10/19
Anticipated start date
Week commencing
16/09/19
Outcome
Week commencing
09/09/19
Interviews
15/08/19–09/09/19
Sift period*
15/08/19
Closing date
December 2018
February 2019
Interviews will take place at .
* The sift will include an online situational judgement test as an initial sift, links to the test will be sent via .
Candidate Information Pack

12. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Appointment Term:
Location:
Working Arrangements:
Salary Range:
Pension:
1 Permanent, 1 FTA until November 2020
North Shields
Full time, Part time, flexible working arrangements.
With competitive maternity, paternity and parental leave we also recognise the importance of a good work-life balance and offer flexible working and a family friendly approach to work.
£19,241 to £21,241 New entrants to the Civil Service will start on the salary band minimum.
Existing Civil Servants applying on level transfer will transfer in on their current salary providing it is within the salary range. If you are on a lower salary then you will transfer in on the salary range minimum. Existing Civil Servants applying on promotion will transfer in on the salary range minimum.
Your pension is a valuable part of your total reward package where:
The employer makes a significant contribution to the cost of your pension.
Your contributions come out of your salary before any tax is taken. This means, if you pay tax, your take-home pay will not be reduced by the full amount of your contribution; and
Your pension will continue to provide valuable benefits for you and your family if you are too ill to continue to work or die before you retire. For more information, visit
Candidate Information Pack

13. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Leave Allowance:
Training and Development:
Other Benefits:
30 days (pro-rated for part time staff), 10 and a half day’s public and privilege holidays and flexible working.
We are committed to investing in our staff and offer a range of work based training and qualifications, coaching and mentoring opportunities and a guaranteed five days of learning a year.
Childcare - the Civil Service recognises that many staff balance working lives with the demands of a family life and offers support with childcare and holiday play schemes costs by providing childcare vouchers for staff who meet the eligibility criteria.
Special leave.
Sick pay.
Salary advances.
Interest free season ticket and bicycle loans.
Defra discount scheme.
Employee Assistance Programme.
Eye care.
Trade Unions.
Mediation service.
Volunteering.
Staff networking pages.
Some sites also offer onsite facilities including fitness centres and staff canteens.
Candidate Information Pack

14. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Eligibility:
Nationality:
Reserved for UK Nationals:
This post is advertised to suitably qualified people in the external market, and to existing Civil Servants and those in accredited Non Departmental Public Bodies.
All jobs listed in our current vacancies are open to:
EC nationals
members of the Commonwealth, European Economic Area (EEA) and certain non-EEA family members
Candidates from the Commonwealth must be free from any restrictions to reside and take up employment in the UK.
As part of our selection process, successful candidates will be asked to provide, in confidence, evidence of entitlement to work in the UK and to provide references for your character and health. We will usually ask for documentary evidence of your nationality and other personal details to enable us to start taking up references, health and security clearance checks. We will tell you what you need to bring with you if you are invited to attend an assessment centre.
Certain posts, notably those concerned with security and intelligence, might be reserved for British citizens, but this will not normally prevent access to a wide range of developmental opportunities within the Civil Service.
This is not a reserved post.
Candidate Information Pack

15. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Security Clearance:
Conflicts of interest:
Pre-employment checks will be undertaken in accordance with the HM Government Baseline Personnel Security Standard (BPSS). The BPSS comprises verification of four main elements:
Identity
employment history for the last three years
nationality and immigration status, including the right to work
criminal records check for unspent convictions also known as a Disclosure and Barring Service (DBS) checks.
In some circumstances enhanced checks may also be required however candidates will be advised if this is the case.
Additionally, successful candidates are required to give a reasonable account of any significant periods (six months or more in the past three years) of time spent abroad.
The DBS checks are designed to provide clarity on any unspent convictions and therefore the provisions of the Rehabilitation of Offenders Act (1974) apply.
Candidates must note the requirement to declare any interests they may have that might cause questions to be raised about their approach to the business of the Department. They are required to declare any relevant business interests, shareholdings, positions of authority, retainers, consultancy arrangements or other connections with commercial, public or voluntary bodies, both for themselves and for their spouses/partners. The successful candidate will be required to give up any conflicting interests and his/her other business and financial interests may be published.
Candidate Information Pack

16. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Equality and Diversity:
Civil Service Code:
The Marine Management Organisation is committed to being an equal opportunities employer. We value and welcome diversity. We aim to develop all our staff to enable them to make a full contribution to meeting the Department's objectives, and to fulfil their own potential on merit. We will not tolerate harassment or other unfair discrimination on grounds of sex, marital status, race, colour, nationality, ethnic origin, disability, age, religion or sexual orientation. We will promote and support the use of a range of flexible working patterns to enable staff to balance home and work responsibilities; and we will treat people fairly irrespective of their working arrangements.
Under the terms of the Equality Act 2010, we are legally required to consider making reasonable adjustments to ensure that disabled people are not disadvantaged in the recruitment and selection process. We are therefore committed to meeting, wherever possible, any needs you specify in your application. We will also consider any reasonable adjustments under the terms of the Act to enable any applicant with a
disability (as defined under the Act) to meet the requirements of the post.
We offer a Guaranteed Interview Scheme for people with disabilities (as defined by the Equality Act 2010) who meet the minimum criteria for appointment.
All civil servants are subject to the provisions of the Civil Service Code that details the
Civil Service values, standards of behaviour and rights and responsibilities.
For further information, visit GOV.UK.
Candidate Information Pack