1. Want to Integrate Your Data? Let’s Start at the Beginning
2016 Improving Data, Improving Outcomes Conference
New Orleans, LA
August 2016

2. Bruce Bull CIID Knowledge Development Co-Lead
Aaron Petrillo CIID Technical Assistance Co-Lead
Jeff Sellers
CIID Technical Assistance Team

3. Agenda
Overview of CIID
Benefits of Integration
Overview of CIID Data Integration Toolkit
Toolkit Steps & Tasks

4. What Is CIID?
The Center for the Integration of IDEA Data is a technical assistance data center funded by the Office of Special Education Programs (OSEP)
MISSION Help states integrate IDEA Part B Sections 616 and 618 data with their statewide longitudinal data system (SLDS)
SUPPORTS Develop resources and provide direct support to states to improve their data integration efforts

5. Why Should I Integrate My Data?
Integrating IDEA Part B Sections 616 and data with SLDS can:
Inform policy decisions
Improve federal reporting
Increase quality and access to data

6. Who is in the room?

7. Who Is In The Room?
What state are you from and what is your role?
Have you or are you hoping to integrate any IDEA and SLDS data? 
What do you hope to get out of this session?

8. Toolkit Steps & Tasks

9. What is the CIID Data Integration Toolkit?
A sample road map for state-level data integration
Help understand the core requirements of data integration
Focused on state-level integration of data

10. How Is The Toolkit Used?
Describes the basic steps and tasks required during data integration
Guides users through individual activities required for each step
Provides templates, state examples and additional resources associated with each step

11. Articulate use cases(s) for integration
Toolkit Steps & Tasks
STEP 1
Articulate use cases(s) for integration
Identify and document use cases for integration
Present to state leaders for support and initial approval

12. Toolkit Steps & Tasks
STEP 2
Establish project plan and structures for data integration work
Establish project team members, schedule, roles and responsibilities
Determine resources available
Develop communications plan and issue escalation procedure
Determine if/how to include vendors

13. Toolkit Steps & Tasks
STEP 3
Locate and organize all potential data elements and associated attributes for integration into a data repository
Identify data systems and elements to be integrated
Document metadata for data elements to be integrated

14. Complete master integrated data set
Toolkit Steps & Tasks
STEP 4
Complete master integrated data set
Determine redundant data elements and resolve redundancies
Update data dictionaries to ensure alignment

15. Implement and perform extract, transform, and load (ETL) procedures
Toolkit Steps & Tasks
STEP 5
Implement and perform extract, transform, and load (ETL) procedures
Identify all program business requirements needed for ETL(s)
Create a requirements document for programmers
Conduct pilot/test cases, verify and perform ETL

16. Conduct review and validation of data integration
Toolkit Steps & Tasks
STEP 6
Conduct review and validation of data integration
Perform data quality checks and update processes and procedures
Secure final signoff on overall process
Document integration processes and procedures to sustain ongoing integration

17. Conduct post-integration supports and activities
Toolkit Steps & Tasks
STEP 7
Conduct post-integration supports and activities
Create single calendar and map to access data within new system
Create summary data integration report for external users
Communicate to internal stakeholders to sustain new system

18. Importance of establishing a use case

19. Importance Of Establishing A Use Case
Before beginning any data integration project:
Identify the challenge to be addressed or question to be answered
Establish why integration is needed

20. Importance Of Establishing A Use Case
Establish goal/purpose for integration
Identify the datasets or systems to integrate
Ensure common understanding amongst key stakeholders

21. Importance Of Establishing A Use Case
Identify champions to support integration efforts
Identify challengers and develop plan to address concerns

22. Sample Use Cases For Integration
Reduce federal reporting burden by reporting IDEA EDFacts data through SLDS
Improve data quality
Answer specific policy questions

23. Use Case Activity

24. Small Groups - Developing Use Cases
Form into state teams or groups of 3-4
25 Minutes
Identify 1 challenge or question to solve through data integration
Complete the Use Case Template
If time, repeat for a 2nd challenge or question

25. Small Groups - Use Case Feedback
5 minutes: Group A share use case with Group B
3 minutes: Group B discuss Group A use case and provide feedback
Repeat for Group B use case Identify
Incorporate feedback

26. Group Report Out

27. Final Discussion

28. Contact Information
Bruce Bull: Aaron Petrillo: Jeff Sellers: For TA inquiries: Visit CIIDTA.org for more information.

29. This content was produced under U. S
This content was produced under U.S. Department of Education, Office of Special Education Programs, Award No. H373M Amanda Hoffman and Meredith Miceli serve as the project officers. The views expressed herein do not necessarily represent the positions or policies of the U.S. Department of Education. No official endorsement by the U.S. Department of Education of any product, commodity, service, or enterprise mentioned in this website is intended or should be inferred. Project Officers: Amanda Hoffman and Meredith Miceli

30. Thank You