1. Governance Council Meeting
January 12, 2017

2. Agenda Roadmap and Overview: Cheryl Reardon
Year of Innovation: Cheryl Reardon
HR IT Transition: Dave Ambrisco and Suzanne Malo
HR as an Independent Organization: Sharon Beck and Rebecca Olson
Committee Progress: Sue Sager
Executive Council and Subcommittees: Cheryl Reardon
Communications: Sue Sager and Lin Larson
Upcoming Gov. Council Meetings: Cheryl Reardon

3. New Chapters that Unlock Human Potential
Appreciation and values
Meaningful work
Learning and growth
UI Strategic Plan : “Building on a remarkable legacy, the people of the UI are crafting new chapters of exploration, discovery, creation, and engagement.”
Implement high impact HR practices
Identify strengths and opportunities to improve work culture
Employee
experience
Employee Engagement

4. A Culture of Innovation Monthly Theme Examples
Year of HR Innovation 2017
A Culture of Innovation
Creative
Generate Ideas
Share Best Practices
Foster strategic problem solving
Methodology
HR Community receives:
2 questions per month
Qualtrics Survey
Connect ideas to Teams
Monthly Theme Examples
HR vision
Branding/social media
Talent Pipelines
Diversity

5. IT Transition Advisory Committee
Members:
Sandy Gerard
Lee Carmen
Jennifer Modestou
Charge:
Provide campus view of transition to technical team
Be the campus voice: provide feedback, discuss impact
Review and provide input on:
IT Governance Council charter
Transition MOU

6. IT Transition Advisory Committee
Objectives:
Positive campus view of transition
Seamless experience for campus customers
Improved processes and prioritization
Engaged and creative IMHR staff
Smooth employee transitions
Cultural assimilation
Clear communication

7. IT Transition Advisory Committee
Key elements:
Shared reports to UIHR and central IT
No physical moves for IMHR staff
Reduced redundancy
Better back up
Data confidentiality maintained
Service excellence

8. IT Transition Advisory Committee
Timeline:
First quarter 2017: Continue to gather campus input and share info with respective groups
April/May: Begin transition process
June: Implement recommendations
July: Complete transition
August: Seek campus feedback on transition

9. HR Independent Org Committee
Co-chairs:
Sharon Beck, Office of the President
Rebecca Olson, University Human Resources
Members
Terri Hein
Karen Shemanski
Sarah Tallman
Dick See
Joshua Anderson
Nate Robinson

10. HR Independent Org Committee
Charge: Execute all aspects of the transition of the human resources department to an independent organization reporting to the Office of the President

11. HR Independent Org Committee
Timeline:
Completed: Identified changes required during reorganization; established new org number for HR: 07
January 2017: Gathering accounting systems and IT input
February: Phase 1—Recommend required changes
April: Phase 2—Update Operations Manual and take other transition steps
May: Phase 3—Implement recommendations

12. HR Independent Org Committee
Priorities:
Assess current accounting structure and propose future structure
First and foremost: Don’t break anything
Simplicity
Ability to easily produce and easy to understand reporting
Accountability

13. HR Independent Org Committee
Committee structure change:
Split into advisory and technical committees to best utilize time and talent of committee members
Advisory committee: Provide input and feedback to technical committee
Technical committee: Focus on technical aspects of the transition and provide subject matter expertise

14. Phase One Committee Progress
Governance Council
Initiation
Planning
Implementation
Evaluation
Immigration
Initiation
Planning
Implementation
Evaluation
FMLA
Initiation
Planning
Implementation
Evaluation
IT Transition
Initiation
Planning
Implementation
Evaluation
HR Independent Org
Initiation
Planning
Implementation
Evaluation

15. Governance Council Subcommittees
1. Create an HR decision-making framework: Identify categories of decisions and empower distributed HR leaders
Co-chairs: Jamie Jorgensen, Jan Waterhouse
Members: Suzanne Hilleman, Jennifer Modestou, Rachel Napoli, Kevin Ward, Jana Wessels
2. Establish an HR roundtable: Develop a forum for sharing ideas and creating professional networks
Members: Angie Johnson, Kevin Ward

16. Phase Two Committee Preparation
Committee co-chair meetings begin toward the end of January
Committee
Co-chairs
Administrative Liaison
Diversity
Nadine Petty
Candace Peters
Cheryl Reardon
Talent Acquisition
Chris Annicella
Rebecca Schwertfeger
Kevin Ward, Cheryl Reardon
Training and Onboarding
Leo Agnew
Sean Hesler
Kevin Ward
Data Driven Decisions
Keith Clasen
Nikole Mac
Joni Troester
Benchmarking
Debra McFall-Wallerich
Teresa Kulper

17. Talent@Iowa Communications
Website: Online at hr.uiowa.edu/talent Progress updates: Specs for “infographics” developed; design work under way Toolkits: Messages, templates, other resources for committees in development Campus communications: Developing regular success stories with Strategic Communication

18. Upcoming meetings Thursday, February 9, 11:00 AM – noon UCC Board Room
Proposed agenda:
Payroll update
Phase Two rollout update
Governance Council subcommittees update

19. Governance Council Meetings
Date
Time
Location
Thursday, February 9
11 a.m.-noon
UCC Board Room
Tuesday, March 7*
3:30 p.m.-4:30 p.m.
283 EMRB (Seebohm)
Thursday, April 13
Thursday, May 11
Thursday, June 8
Thursday, July 13
Thursday, August 10
Thursday, September 14
Thursday, October 12
*Date rescheduled for HR conference
Executive Committee meetings Wednesdays, 1 p.m., 121A USB