1. Office of Campus and Community Events Rachel M. Goodman, M.S.
How to Plan Your Event
Office of Campus and Community Events
Rachel M. Goodman, M.S.
Assistant Director of Campus and Community Events

2. What does our office do? On and off campus events
Plan and assist with events such as luncheons, dinners, weddings, conferences, and camps
Assist in connecting YOU with on campus groups that can help in your event
Tables/chairs
We help you Make it Happen

3. Where do I start?

4. Timeframe
LARGE EVENTS/STATEWIDE CONFERENCE: Try to book at least a year in advance
SMALLER EVENTS: At least 90 days in advance.
*** Most important thing to remember is NOT to Commit any dates before checking to make sure those dates are available.***

5. Planning your On Campus Event
CHECK your date:
Call our Office:

6. Event Facilities BUILDING: CONTACT: Chapel 270-745-2497
Cupola Room
Diddle
DUC
Executive Dining Room
Garrett Conference Center
Gary Ransdell Hall Auditorium
Grise Hall Auditorium
Faculty House
Hall of Champions
Kentucky Building
MMTH Atrium
MMTH Auditorium
Preston
Van Meter Auditorium
Event Facilities

7. Beginning the Process…
THINK LIKE A GUEST
-Parking, Disability Accessibility, Rain Plans, Food allergies
THINK about what kind of SPACE or ROOMS that your event will need…
-Do you need breakout rooms?
-Do you need a room for food?
THINK about what kind of room do you need?
-Classroom Style, roundtable discussion, or multi-functional?

8. Timeframe, Location, Guest Accomodations….Now what?
Build your Event
-Type of Event
-Style of set up(s)- Round tables, Banquet tables, Ushape
Number of guests
Number of meals
Number of total venues needed (breakout rooms)
Downtime for guests
On campus tours
Transportation
Rainsite
Computer labs
Auditoriums
Parking, parking, parking
Audio/visual equipment

9. Contacts Campus Events: 270-745-2497 Academic Technology: 270-745-3754
WKU Restaurant &Catering:
Center Plate Catering (Diddle/Smith only):
Parking and Transportation:

10. Presidential Appearance? Spirit Master Assistance?
Spirit Master Assistance?

11. Wrap up and Questions Timeframe Location Guest Accomodations
Building your Event