1. Co-Curricular Assessment
Dr. Al Letting
Grace School of Theology
TRACS Conference 2012

2. Assessment Cycle A Quick Review

3. 11/20/2019
Co-Curricular Assessment

4. What Is Assessment?
“Assessment is a continuous cycle of organizational activity that ensures that expected goals are implemented, successful, and improved upon by using verifiable data and concrete action plans.”
- A. LETTING
Co-Curricular Assessment
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5. The Assessment Cycle I. Establish Departmental Purpose & Goals
Align Departmental Goals
with Strategic Plan
Align Departmental Goals with
applicable professional and accreditation standards
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6. The Assessment Cycle II. Data Selection using Measures
Satisfaction Surveys,
Departmental Reports
Evaluations
External Reviews and Reports
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7. The Assessment Cycle III. Analyze Data Collect measurement data
Analyze the results (findings)
Compare data with expected
departmental goal
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8. The Assessment Cycle IV. Create Action Plans, as necessary
Departmental Data-based Decisions
Set specific achievement targets
Set completion dates
Determine other resources needed to
complete the plan such as budget,
facilities and personnel
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9. The Assessment Cycle V. Implement Action Plans for Improvement
Department-led implementation of the
improvement.
Ensure the Plan moves forward toward
the expected completion date.
Activate approved resources to complete
the Plan.
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10. 11/20/2019
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11. Assessment Cycle Review
I. Establish Departmental Purpose & Goals II. Data Selection Using Measures III. Analyze Data IV. Create Action Plans, as Necessary V. Implement Action Plans for Improvement
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12. Why Assessment? In preparation for the Candidacy or Accreditation
Because we are supposed to?
Because we want to improve!
Remember: It’s all about the students
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13. Who Is Involved In Assessment?
Administrators (VPs, Directors, Department Heads)
Staff (Registrar, Financial Aid, Recruiters)
Faculty, Students
Assessment Coordinator or IE support team
It is a Team Effort!
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14. Co-Curricular Assessment
What is considered “Co-Curricular” ?
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15. Co-Curricular Assessment
Answer: Any department or activity that is ‘non-academic’ but supports the academic programs or student life. These include: Student Services, Admissions, Recruitment, Financial Aid, Student Life, Facilities, Finances Even the Assessment of the Assessment Plan
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16. Differences Between Co-Curricular and Curricular Assessment
Mostly emphasize performance, efficiency, effectiveness, growth, timeliness, student satisfaction. Helps if it is viewed as a business and not a schoolhouse. Since they support the academic purpose, they are not seen as being on the front line.
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Co-Curricular Assessment

17. Differences Between Co-Curricular and Curricular Assessment
Most Co-Curricular Departments do not have any learning outcomes; some may. For example a department where staff are trained or in student affairs where they work directly to teach students on non-academic areas (leadership, values).
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Co-Curricular Assessment

18. Differences Between Co-Curricular and Curricular Assessment
It is more difficult to separate tasks from goals/objectives. It may be a judgment call, depending on why a department is involved in a certain process.
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Co-Curricular Assessment

19. Differences Between Co-Curricular and Curricular Assessment
Unlike Curricular Departments, every Co-Curricular department is different and unique in that they are all using different objectives, measures and targets.
However, assessment is assessment and we use the same logic and assessment cycle.
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20. Common Terms Used When Measuring Co-Curricular Objectives
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21. Common Terms Used When Measuring Co-Curricular Objectives
EFFICIENCY in procedures and processes that accomplish a task or objective with the least amount of resources and effort.
Doing more, accomplishing more with the same quality with the same resources: personnel, time, money, equipment than what you did before.
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Co-Curricular Assessment

22. Common Terms Used When Measuring Co-Curricular Objectives
EFFECTIVENESS: Achieving desired results within your current budget and capacity, resulting in a quality product or service.
PRODUCTIVITY: Measures increase/decrease of production with the same of efficiency; is quantitative: how much done in X amount of time.
PROFICIENT: actively displayed; skillful, competent, talented. Success is measured by each department.
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Co-Curricular Assessment

23. Common Terms Used When Measuring Co-Curricular Objectives
GROWTH: getting larger; change over time; more services offered; expansion of current services or programs offered; more participation in events; more donors, income, revenue.
INVOLVEMENT: students attending; participation; eventually can measure how much they are involved when they attend.
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Co-Curricular Assessment

24. Common Terms Used When Measuring Co-Curricular Objectives
QUALITY: Less errors; provide more services, higher standards; correct information provided the first time; is a quantitative measure.
SATISFACTION: subjective; can be emotional responses; may be temporary; denotes appreciation; this is a qualitative measure tracked over time.
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Co-Curricular Assessment

25. Assessment Measures Typically Used in Co-Curricular Departments
Efficiency statistics and reports
Effectiveness Measures
Compliance with Federal, State, and Local Regulations and Statutes
Recruiting Cost per Student
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26. Assessment Measures Typically Used in Co-Curricular Departments
Student, Alumni, and Employer Satisfaction
Data Collected in Surveys, Exit Interviews, Focus Groups
Cost-benefit analyses
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27. Examples
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28. Contact Information
Dr. Al Letting VP Academic Affairs Grace School of Theology Cell:
Assessment For Beginners