1. Wing Administrator Program for Wing Commanders
Stacy Jackson & Keith Barnhart
9 August 2019
Baltimore, MD

2. Agenda
Hiring Process Supervision Position Descriptions & Job Duties Time & Attendance Rules & Issues Worker’s Compensation Claims Performance Appraisals

3. Hiring Process
HR coordinates hiring with Wing Commander, NHQ/FM, and the assigned Wing Financial Analyst (WFA)
Positions are posted & advertised for 2 weeks
Qualified candidate applications are forwarded to the WFA & Wing Commander
3 applicants are chosen to interview
The Wing Commander and WFA should attend the interviews
All applicants are asked the same questions and evaluations sheets are completed for each
Evaluations sheets are forwarded to HR who will call the selectee to make offer
HR will conduct reference checks, background screening, and schedule drug screening
Once the candidate accepts the position, HR will coordinate start date with Wing Commander and notify all non-select candidates

4. Supervision
Assigned Wing Financial Analyst is the supervisor with “dotted-line” supervision from Wing Commander
HR will still handle normal HR items such as benefits, pay, worker’s comp, and taxes
WFA will handle time card issues and assist with any questions about actual job duties

5. Position Description & Job Duties
All assigned job duties must be from the approved Wing Administrator Duties list that was provided by NHQ/HR
Job duties will be listed on the Position Description (PD) provided by HR
The PD must signed by the Wing Administrator and returned to HR
PD can be reviewed at each change in command
All changes must be approved by HR, the assigned WFA, and reviewed with the Wing Administrator
Any changes will require a new PD be created and signed

6. Time & Attendance Rules
Must clock in and out from work computer
Must take a lunch if working more than 5 hours in day
Lunch breaks must be uninterrupted
All time worked over schedule must have prior approval from HR
The maximum hours worked per day is 10 hours
May not work outside of schedule to “make up” time
Telecommuting is not allowed
Access to and other work related items from phones or personal devices is prohibited

7. Time & Attendance Issues
Forgetting to clock in or out
Not approving time card
Not entering paid time off
Working outside of approved schedule without approval
Clocking in or out from personal devices

8. Worker’s Compensation Claims
Assess injury and have the WA seek medical attention if necessary
Inform the medical facility or provider that the injury is work related
Contact Roz King Mallory at NHQ/HR as soon as possible ( )
Send an to Roz at containing a brief description of injury, date and time of accident, cause of injury, and name and phone numbers for any witnesses
Forward all paperwork from medical facility to Roz by COB the next day
HR will handle the claim with our insurance provider
WA should be sure to follow all care instructions carefully

9. Performance Appraisals
Appraisal period of 1 July – 30 June
Will utilize input from WFA, Wing Commander, and Director of Finance
Based upon key competencies decided at the beginning of each appraisal period
Meeting expectations is not “bad”
Only those who exceed will be eligible for incentives
All who meet may be eligible for pay increases depending on budget
Goals for current period will be set soon