1. Business Communication Skills for Managers
Module 8: Developing and Delivering Business Presentations

2. Visual Aids

3. Presentation Tools and Visual Aids
We forget around 50% of new information within 18 minutes, and retention falls to 35% after a week
Repeat information to improve memory
Image: VARK Illustration. Provided by: Lumen Learning. License: CC BY: Attribution

4. Presentation Tools and Visual Aids (Cont.)
Common Presentation Tools:
Presentation software
Add Ins
Handouts
Giveaways
Pens/pencils/markers
Flip Charts
Dry Erase Boards

5. Using Microsoft PowerPoint

6. New Presentations
To save documents, choose format you would like and Ctrl+S
To delete slides: click on border and press delete or backspace keys
To create new PowerPoint: double click on “new blank presentation”

7. Editing and Enhancing a PowerPoint Presentation
Adding Slides:
New Slide > Select layout > Enter
Deleting Slides:
Highlight slide > delete
Organizing Slides: drag and drop
Inserting Text Boxes
Changing Theme
Inserting text boxes: click inside placeholder and enter text, or Insert > Text Box
Changing theme of presentation: formatting options, design tab

8. Visuals: Images, Videos, and Objects
Adding Images
Insert > Picture > Open
Adding Videos
Insert > Online Video > Open
Arranging Objects
Image: Triatleta photo. Authored by: Quino Al. Provided by: Unsplash. Located at: License: CC0: No Rights Reserved

9. Using Google Slides

10. Creating and Organizing Presentations
Creating New Presentations
Click plus (+) sign in Blank Presentation box
Title: [Untitled Presentation] box and type title
Organizing New Presentations
Select new slide
Ctrl+M
Insert > New Slide
Slide > Duplicate slide
Right click > New Slide

11. Images, Videos, and Arranging Objects
Art and images add impact: Insert > Image Videos add visual interest and engagement: Insert > Video Arranging Objects: layering text, imagery, lines, shapes

12. Making a Presentation for a Meeting

13. Parts of a Good Presentation
Macro level: key elements are content, organization, and delivery
Content: substance, style
Organization: strong opening, logical and well-supported information, sense of flow, put thought into information design
Delivery: body language, word choice, personality & professionalism, passion on subject
Substance elements: originality and significance of idea, quality of research, clarity & impact of recommendations
Style elements: confidence and credibility
Refer to module for example of a presentation grading rubric:

14. What’s My Presentation About
Purpose: objective, intended outcome Audience: who, why, factors such as age range, education level Message: build idea inside minds of audience, research topic

15. Bad Presentations
Confusing graphics, too much text, 40 slides read Failing to edit, too little or too much information Not enough emotion or substance 10/20/30 rule
Follow 10/20/30 rule: 10 slides, 20 minutes, 30 point font minimum
How to avoid death By PowerPoint. Authored by: David JP Phillips. Provided by: TED. Located at:  Rights Reserved

16. Making a Presentation for a Meeting (cont.)
Hone in on purpose, audience, and message Beginning: describes baseline, add tension and drama Middle: contrast between what is and what could be, establish validity and logic End: call to action, new bliss
Call to action: work to build a culture and networks
New bliss: articulates proposed and desired state, what motivates audience

17. Quick Review Creating a good presentation
involves research, analysis, reflection
start with end in mind
think of purpose, audience, and message
Keep desired outcome in mind (audience and personal)
Test drive presentation: ask colleagues, friends, family to listen
Reject bad presentation memories