1. Advising Module Specialist
Technology based facilitators at The American College of Greece: A review of tools and their contribution to student autonomy
Maria Matiatou, M.A.
Academic Counselor
Advising Module Specialist
July 10, 2019

2. The Institution Pierce Deree (High School Division)
(Undergraduate and Graduate School Division)
Alba Graduate Business School

3. Historical Highlights https://www.acg.edu/about-acg/acg-history/
1875 Founded in Smyrna, Asia Minor
1923 Relocation to Greece
1927 First post-secondary education courses
In various Athens buildings during the Nazi occupation
1965 Relocation to current campus in Aghia Paraskevi
1981 Accredited by the New England Association of Schools and Colleges (first international institution accredited by a U.S. regional accreditation agency)
2004 First graduate programs
2011 Degree validation agreement between Deree and The Open University, UK
2012 Strategic alliance with ALBA Graduate Business School (Greece)
2015 Revalidation by The Open University, UK

4. Introduction
The Office of Academic Advising caters for students from 0 to 50 US credits, plus all students on academic probation (Career G.P.A. < 2.00) regardless of credits earned.
Students search for experiences that facilitate interactions, communication and administrative procedures.
To enable these experiences, the Office of Academic Advising provides decision support tools from a toolbox of technology- enhanced, customized solutions. These tools help build an environment that nurtures independence, autonomy and collaboration.

5. Purpose and Value
The tools are intended to: Familiarize students with program structures and requirements Enhance student awareness and responsibility Initiate and facilitate autonomous action through agility and responsiveness Support academic advancement through the monitoring of performance and progress Their value extends throughout the 4-year undergraduate cycle as progression audit tools and performance evaluation instruments.

6. They include a set of system-generated reports based on a program structure (Institutional Tree) for each major and software-generated forms available online through the student portal (JENZABAR, MyAcg) and the Blackboard learning management system.
They establish an early awareness system infused with highlights and alerts that enable students to take control of choices and act in an independent and timely manner.

7. Functions of system generated advising tools
Institutional Requirement Tree
Graduation Report
Advising Worksheet
Course Needs
Course
Alterations
Notepad

8. Degree Requirement Form
A glimpse
Advising Worksheet
Degree Requirement Form

9. Graduation Report
Course Needs

10. Student Management Information System
Portal
Advising Module Reports
Institutional Requirement Tree
Jenzabar EX

11. MyACG Portal Functions
Registration

12. MyACG Portal Functions
Student Resources

13. Advising announcements
Registration instructions
Degree requirement forms by academic year
List of liberal education elective courses
List of Faculty Advisors/department heads
Course descriptions
College catalogs by academic year

15. Student Portal in-class tutorials
Each semester a 15-minute presentation is delivered to students registered in Pre-Academic English courses.
The presentation is about the online registration system. We go step by step explaining to students:
Where and how to log in
How to select the corresponding semester
How to search for courses (by course name, by course ID, by area, by days and time slots). We give them tips on how to make this search easier
Other functions available are also discussed: where to find course syllabi, check student schedule and final exams dates, retrieve grades  

16. Electronically available student support documents
Degree Requirement Form for major
Course requirement form for minor
The Web Registration Advisory Form (clearance)
The Decalogue of Academic Advising information sheet
The How to Register road map
Student forms (petitions, declaration of major/minor, change of status, directed study, graduation etc.)
Online college catalog (access to course descriptions & syllabi, prerequisites/co-requisites)

17. Content of Student Autonomy
Awareness
Responsibility
Self-reliance
Confidence
Success

18. Context of Student Autonomy
Student Portal
Blackboard
In-office meetings
Phone call
Visit

19. Welcome NACADA International Conference 2020!