1. Adaptive Insights
Reporting

2. Agenda You will learn how to: Create a Matrix Reports
Do calculations in a Matrix Report
Generate Excel & PDF reports
Hear about additional functionality

3. Adaptive Insights Reporting:
Has the LOOK & FEEL of Excel
Uses CLICK & DRAG functionality for report building

4. Going online – General Information
We’re going to log on to Adaptive now…
The historical data we are using is real.
We are in a sandbox environment Actuals may have been altered.
You will see detailed information in your cost centres (security has been setup to align with what you have access to in Workday).
Don’t worry about playing around - go ahead and enter, and change the data. Run reports.
We will send out a new URL when we go live in the Production environment.
Unlike the first 3 training modules, we will log directly into Adaptive for this session and you can follow along with the instructions.
Caveat: if you’re exploring and then run into an error… we may not be able to identify what you’ve done. Not to worry – it’s a sandbox. Let us know, and we’ll try and recreate the error to see what’s going on.

5. https://login.adaptiveinsights.com/app
Please Log On:
User Name: <your Algonquin
Initial Password: to be provided in class
You will be prompted to change your password – we’re currently working on an SSO solution.

6. Data in Adaptive Insights
Actuals by Month back to April 1, 2016
Approved Budget for
No previous approved budgets in Adaptive Insights
100% if the Approved ANNUAL budget values are populated in the March 2020 column
NOTE: The budget will be populated by month.

7. Create a Matrix Report

8. First…
Identify:
Intention of the report – how is the information to be used
What information is needed
What is the reporting time frame (fiscal years, quarters, months, etc.)
Will you use Actuals or Budget data?
Do you wish to have variances reported?
Are you using Year-to-Date (YTD) totals?

9. Navigate 1. Left Click on the main Menu Open the navigation menu
Go to Sheets
Select Full Time Salaries – Employee Data

10. Navigation Left Click on Reports 1 Open the navigation menu3
Left Click on Reports
Open the navigation menu
Go to Sheets
Select Full Time Salaries – Employee Data

11. Navigate to “Matrix” Reports
Using the Navigation task bar,
Click on New Report
Click on Matrix

12. Reviewing the Tool Bar Save Report - Explore options Run Report
Using the Navigation task bar,
Click on New Report
Click on Matrix

13. Reviewing the Tool Bar Report Properties: - Explore all the tabs
& options available
Using the Navigation task bar,
Click on New Report
Click on Matrix

14. Exploring the New Matrix Report Options
Select GL accounts
Select reporting
dates
Select hierarchical
reporting level
Select data set (Actuals, Budget, etc.)
Using the Navigation task bar,
Click on New Report
Click on Matrix
Chose Subtotal,
Difference (Variance)

15. Navigate to “Accounts”
Using the Navigation task bar,
Click on New Report
Click on Matrix

16. Navigate to “GL Accounts”
Click & Drag GL Accounts (Elements) into
the same row blue-shaded box
Using the Navigation task bar,
Click on New Report
Click on Matrix

17. Navigate to “Back to Elements”
Click the arrow “Back to Elements”
Using the Navigation task bar,
Click on New Report
Click on Matrix

18. Navigate to “Versions”
Used to compare two data sets
In this example, comparing Actuals to Annual Budget
Click & Drag Data Sets (Versions) into the same Column blue-shaded
box
Using the Navigation task bar,
Click on New Report
Click on Matrix

19. Navigate to “Back to Elements”
Click the arrow “Back to Elements”
Using the Navigation task bar,
Click on New Report
Click on Matrix

20. Navigate to “Time”
Click & Drag Fiscal Year (Time) into the same Column blue-shaded
Box ON TOP of the Version columns
Using the Navigation task bar,
Click on New Report
Click on Matrix

21. Navigate to “Back to Elements”
Click the arrow “Back to Elements”
Using the Navigation task bar,
Click on New Report
Click on Matrix

22. Navigate to “Level”
Click & Drag chosen Level (Area, school, department or cost centre) into the same blue-shaded
box ON TOP of the Account (GL) row
Using the Navigation task bar,
Click on New Report
Click on Matrix

23. Navigate to “Back to Elements”
Click the arrow “Back to Elements”
Using the Navigation task bar,
Click on New Report
Click on Matrix

24. Navigate to “Calculations”
Click on Calculations
Using the Navigation task bar,
Click on New Report
Click on Matrix

25. Navigate to “Difference”
Click & Drag chosen Calculation (Difference) into the same blue-shaded
Box TO THE RIGHT OF the two Version columns
Using the Navigation task bar,
Click on New Report
Click on Matrix

26. Navigate to “PROPERTIES” to Change Column Headers
Using the Navigation task bar,
Click on New Report
Click on Matrix
Right Click in the Column heading you wish to change.
This will result in the Drop Down menu of options

27. Navigate to “PROPERTIES” to Change Column Headers
Update the Label
Press: Apply
Using the Navigation task bar,
Click on New Report
Click on Matrix

28. Navigate to “PROPERTIES” of the Element, “Calculation”
Right Click in the Column heading, “Change Between Budget Final and Actuals”.
This will result in the Drop Down menu of options
Using the Navigation task bar,
Click on New Report
Click on Matrix

29. Other Options in “PROPERTIES” : Element Properties
Left Click on, DIFFERENCE OPTIONS. This will various options
Using the Navigation task bar,
Click on New Report
Click on Matrix

30. Other Options in “PROPERTIES” : Style
Using the Navigation task bar,
Click on New Report
Click on Matrix

31. Other Options in “PROPERTIES”: Conditional Formatting
Using the Navigation task bar,
Click on New Report
Click on Matrix

32. Other Options in “PROPERTIES”: Numbers
Using the Navigation task bar,
Click on New Report
Click on Matrix

33. It’s time to
RUN REPORT

34. The Report You can drill down when you see this icon:
Using the Navigation task bar,
Click on New Report
Click on Matrix

35. The Drill Down Using the Navigation task bar, Click on New Report
Click on Matrix

36. Exploring the Tool Bar in the Report: SAVE
Recommend saving file as HTML to retain drill down functionality
Using the Navigation task bar,
Click on New Report
Click on Matrix

37. Exploring the SAVE Options
Using the Navigation task bar,
Click on New Report
Click on Matrix
Save in Personal Folders
Shared Folder files can be viewed by all who have access to the same cost centres as you

38. Exploring the Tool Bar in the Report: SAVE AS
Recommend saving a file version as HTML to retain drill down functionality
Using the Navigation task bar,
Click on New Report
Click on Matrix

39. Exploring the Tool Bar in the Report: SAVE AS
Using the Navigation task bar,
Click on New Report
Click on Matrix
Explore the Drop Down Menu

40. Exploring the Tool Bar in the Report: SAVE AS SNAP SHOT
Using the Navigation task bar,
Click on New Report
Click on Matrix

41. Exploring the Tool Bar in the Report: MODIFY REPORT
Using the Navigation task bar,
Click on New Report
Click on Matrix
Modify Report brings you back to the report creation menu options

42. Exploring the Tool Bar in the Report: PRINTABLE VIEW
Using the Navigation task bar,
Click on New Report
Click on Matrix
Print Report offers the option to “Save As”, Print, etc. See the menu below.

43. Exploring the Tool Bar in the Report: EXPORT REPORT
Offers 2 options:
1. Export to Excel
2. Export to PDF
NOTE: expand the hierarchy/account structure if you wish to have those details in Excel
Using the Navigation task bar,
Click on New Report
Click on Matrix

44. Exploring the Tool Bar in the Report: EMAIL REPORT
You must first enter an address in your profile to enable .
Allows you to the report.
Using the Navigation task bar,
Click on New Report
Click on Matrix

45. Exploring the Tool Bar in the Report: EXPLORE DETAILS, FREEZE/UNFREEZE HEADERS
Using the Navigation task bar,
Click on New Report
Click on Matrix

46. Exploring the Tool Bar in the Report: SHOW INFORMATION
Using the Navigation task bar,
Click on New Report
Click on Matrix

47. Next, exploring Parameters
Parameters: creates a drop down menu for selecting specific reporting elements
Using the Navigation task bar,
Click on New Report
Click on Matrix

48. Return to: MODIFY REPORT
Using the Navigation task bar,
Click on New Report
Click on Matrix
Modify Report brings you back to the report creation menu options

49. Navigate to “Parameter”
Click & Drag chosen Level into the Parameter box
Using the Navigation task bar,
Click on New Report
Click on Matrix

50. Setting the Parameter Properties
Right click on “Level” in Parameter,
Setting the Parameter Properties
What is the default, Kunal, so drill down isn’t necessary in the setting of Properties.
Using the Navigation task bar,
Click on New Report
Click on Matrix

51. It’s time to
RUN REPORT

52. Review the “Parameter” Change
Note the addition of the drop down option. Click on the drop down menu.
Using the Navigation task bar,
Click on New Report
Click on Matrix

53. Don’t forget to…
SAVE

54. Don’t forget about…
HELP

55. Parameter definition from AI “HELP” URL
Using the Navigation task bar,
Click on New Report
Click on Matrix

56. Future Reporting Training Topics
Filters
OfficeConnect
Additional reporting features
Using the Navigation task bar,
Click on New Report
Click on Matrix

57. Cheat Sheet Use: Adaptive Insights Element: Notes: Revenue Expenses,
Net Contribution
Enrolment
Etc.
Accounts
*Revenue is called “Income”
*Net Contribution = Income-Expenses
*PnL or PandL= Income Statement
Fiscal Years Quarters
Months
Time
*Connect “Parameters” to reporting period *
Hierarchical:
Top Level to Individual Cost Centre level
Levels
*Refers to cost centres
*Groupings of cost centres
*Departmental, Area groupings
Actuals/Budget Reporting
Version
*Use which ever data set relevant to your report
Updating Q2, Enrolment or Annual budget
*Use the Version that you have been instructed to use by Finance or Academic Operations and Planning

58. Additional Resources until further notice:
Expert Users:
Doreen Jans
Teri Kinnunen
Marina Spivak
Emily Woods
Rob Powell
Sarah Aiken-Ayre
Nicole Sampson
Denis Lefebvre
Cristy Montgomery
Shawn Qu

59. Additional Resources
Future Drop-In Sessions (will be provided during the Q2 update and during the budget process – details will be provided in future communications)
Training documents:
Slide decks
Recordings of training sessions
Deloitte documents

60. Exercise: create a report:
Create a variance report for a level
Compare the Actuals for April 2019 to the Full Year Approved Budget for
Show the Variance
Change the Variance Column Header label
Add a drop down menu for cost centre selection
Note: If you have access to specific cost centres only, you will not be able to create the drop down menu

61. You will be receiving a survey from COL about this training session.
Thank you