1. Project Overall Status – September 2 to 13, 2019Y
Program is on track, per timeline, scope and budget
Activities for DG2 are being complete just in time and issues being mitigated to meet current timeline
Current DG2 Schedule has no “float” remaining in timeline
Scope
Requirements Traceability Matrix (RTM) needs to be updated to validate original RFP requirements have been implemented, tested, and end-users trained on the processes and functionality
Schedule
Monitoring scope and timing of: Budgeting Tool, Continuing Education, Online Admissions Application, and OBIA implementations
Budget G
Currently tracking under budget
Allotment for Gate 4 funding has been partially approved (Partial approval with conditions per 8/30/19 OCIO letter).
Additional request for remaining Gate 4 funding will be submitted in late September.
Executive Summary
The project is tracking per schedule and under budget. Scope review and definition for each deployment continues due to rework of key solutions. Each Deployment Group (DG) is engaged and all colleges now have an Initiation or Implementation Work Plan:
DG2 is in the Transition Phase, preparing for October go-live. Go/No-Go decision is scheduled for Sept. 24, 2019 Steering Committee. If a “Go,” ctcLink will be offline for the DG2 upgrade Oct and again for cutover activities Oct
DG3 is in the Construct Phase, focused on Conversion and Data Validation and Functional Unit Testing. Steering Committee approved new March 9, 2020 DG3 go-live date.
Steering Committee approved DG4 to enter the Implementation Phase, with a kick-off slated for Oct. 14, and a revised DG4 go-live date of Feb. 1, 2021.
DG5 colleges are in the Initiation Phase and continue Initiation Deliverables status reporting. Gate 1 Initiation Phase Peer Review slated for early Dec
DG6 is in the Initiation Phase and will start public status reporting this fall. The Initiation Phase Road Shows are scheduled for Oct
Contract negotiations continue for a new Continuing Education solution.
An RFI is being developed for the Online Admissions Application (OAA), in parallel with additional improvements to the current OAA solution.
Steering Committee approved the requirements for the Budget Planning Tool. Oracle/Mythics is developing a prototype and will provide a demo to the Budget Planning Tool work group.
Level Access completed Accessibility testing for Student and Employee Self-Service, Mobile is still in progress. Phase 2 includes online admissions application and continuing education tools (OSECE and CampusCE).
Overall Status Summary per Deployment Group
DG#
PMO- Reported Status
Comments
College/ Agency
Self-Reported Status
DG2 Y
Security Production Build and Mapping late
Readiness conditions of work still in progress
Clark G
SBCTC
Spokane R
Tacoma
DG3
Conversion cycles have begun
Functional Unit Testing
Preparing for System Integration Testing
Cascadia
LCC
Olympic
Peninsula
Pierce
DG4
College teams working on Initiation Phase activities
Implementation begins Nov. 2019
DG5
Implementation begins March 2020
DG6
Implementation begins Nov 2020 1

2. Top Risks Reported – as of Sept. 13, 2019
LEGEND: Critical High Moderate Low C H L M
Risk Level
Risk Description
Mitigating Actions
Submitted by (name, org/college), Deployment Group & Date
Risk Owner (s) H
Chart of Accounts (CoA): User adoption and successful deployment (scheduled for July 1, 2019) is critical for Deployment Group 2 (DG2) timeline.
Update: One outstanding item is being resolved that is tied to automation in the General Ledger module. Development work is completed and testing is in progress.
Emmett Folk, ctcLink PM for FIN & HCM Team
DG2 Impacted, Risk Date:10/12/2018
*also Risk submitted by Matt Connelly, Spokane District PM on 10/23/2018
Emmett Folk
Clark: SF, FA, FIN , GL – Clark submitted these risks.
Update: Items related to Student Financials, Financial Aid, General Ledger and coordination between Student Financials and Finance. Follow-up and continued discussion with Clark’s PM after Cycle 4B validation to better understand which items are still outstanding.
Susan Maxwell, Clark College PM
DG2 Impacted, Risk Date: 2/1/2019
Risks #50, #51, #52, #58
John Henry Whatley, Emmett Folk, Chandan Goel
ctcLink Team: The GL & SF Conversion logic/requirements for the Go-Live term has still not been finalized. If not addressed soon, it creates a risk of being unavailable for college validation and meeting Cycle 4B and future cycles.
Update: Finance and Student Financials teams continue to meet to discuss AR (Accounts Receivable) items and alignment in data conversion activities and processes.
Chandan Goel
DG2 Impacted, Risk Date: 7/8/2019
Risk #71
(moved to Issue Log 8/1/19, Issue #50)
John Henry Whatley, Christyanna Dawson
Top Issues Reported – as of Sept. 13, 2019
LEGEND: High Moderate Low H M L
Issue Level
Issue Description
Status Update
Submitted by (name, org/college), Deployment Group & Date
Issue Owner (s) H
Security Mapping activities to mitigate UAT timeline have not addressed the new Security Design Production user access.
Update: The ctcLink team is highly concerned about the Production Security Mapping for DG2 Colleges and entering new Security into the UAT cycles.  SBCTC – Security mapping is not complete and doesn’t reflect roles/job. SBCTC SMEs are working with FIN/HCM leads to test security for specific modules/roles that are ready.
ctcLink PMO submitted for ctcLink CS, HCM, FIN Team
DG2 Impacted, Issue Date: 4/16/2019
*also issue #37 submitted by Evelyn Williams, SBCTC on 6/26/19.
Tara Keen, Security Team M
Clark – Accessibility items
Clark has submitted issues around accessibility items they have identified. We are tracking these items and have provided this first round of information to Level Access (vendor) in early August. Phase 1 testing by Level Access is complete and results has been shared with Clark. ctcLink Team began working with Oracle to solve some of the issues. Phase 2 testing slated to begin in early September.
Susan Maxwell, Clark College PM
DG2 Impacted, Issue Dates: 6/27/2019
Issues: #39-48
Owners assigned 2

3. WA State Office of the Chief Information Officer (OCIO) Oversight
WA State Office of the Chief Information Officer (OCIO) Oversight as of August 2019
Overall Status Y
WA State Office of the Chief Information Officer (OCIO) Oversight
WA State Office of the Chief Information Officer (OCIO) Oversight
OCIO Conditions to new ctcLink Investment Plan Approval
Status G 1
Project must remain in line with SBCTC and OCIO policies
Ongoing 2
QA (Moran) to report to ctcLink executive sponsor and State CIO
Complete 3
Follow pre-determined OFM funding gates and approvals 4
Monthly status reporting 5
Continue reporting on Remediation items in Integrated Work Plan Y 6
OCIO approval of the 4 remediation solutions: Budgeting tool, Continuing Education Application, Online Admissions Application
In Progress 7
OCIO must be notified prior to use of contingency funds
N/A 8
Perform a post-implementation review (lessons learned) after each deployment and post on the OCIO dashboard within 30 days of go-live
Planned as Activities in Project Work Plans 9
Process and timeline for filling the SBCTC CIO position by 1/31/2018
ctcLink Technology Pool Status and Gate #
Status G --
Pre-IT Pool Implementation, Stability & Remediation
Approved 1
Planning & Remediation
1/1/2018 2
DG2 – Initiation & Structure Phase 3
DG2 – Construct Phase
DG3 – Initiation & Structure Phase
1/1/2019 4
DG2 – Transition & Deploy Phase
DG3 – Construct Phase
DG4 – Initiation & Structure Phase
Partially Approved
7/1/2019 5
DG3 – Transition & Deploy Phase
DG4 – Construct Phase
DG5 – Initiation & Structure Phase
Future
1/1/2020 6
DG4 – Transition & Deploy Phase
DG5 – Construct Phase
DG6 – Initiation & Structure Phase
7/1/2020 7
DG5 – Transition & Deploy Phase
DG6 – Construct Phase
1/1/2021 8
DG6 – Transition & Deploy Phase
7/1/2021 9
Contingency Deployment
N/A
1/1/2022
Note: New ctcLink Investment Plan approved by OCIO, with above conditions, on Jan. 19, 2018.

4. ctcLink Quality Assurance Scorecard / Moran Technology Consulting Report August 2019
Overall Status Y
ctcLink Quality Assurance Scorecard - Moran Technology Consulting , November 2018
STATUS
PROJECT AREA
DESCRIPTION / NOTES G
SBCTC/Governance
The Go/No Go Decision for DG2 implementation is planned to be made in late September by the ctcLink Steering Committee. This decision is considered most critical to meeting the schedule for success of DG2 and impacts all remaining Deployment Groups.
Project Management
The PMO continues to make adjustments in staffing, and team continues working well together. PMO was preparing the Readiness Template for intended use with DG2. Y
Phase Scope
QA continues to remain concerned that the risk created by the number of solutions to be re-implemented to replace/augment current PeopleSoft functionality. Major scope changes will impact budget, schedule, and project and support staffing. The implementation of enhanced role security for ctcLink is a major Project and QA schedule risk concern.
Schedule Status
The DG2 schedule is now less than 60 days from Go-live. Pressures are mounting on the project team and the DG2 Colleges and State Board. The PMO was actively detailing multi-step plans for DG2 Go-live data conversions and production cutover. FLC colleges will be going into a production upgrade state with new functionality, while Clark and the State Board will be first time implemented with PeopleSoft.
Training
Training team and consultants continue working on preparing materials for the delivery of end-user training courses scheduled for September. This scope includes a combination of Self-Paced Courses and Instructor-Led Training workshops. However, considering the workstream schedule, QA continues to be concerned that considerable content development remains for the 56 courses to support range of end-user training. The majority of the planned 36 Instructor –Led courses is Finance pillar specific and requires support from functional project staff.
Testing
The last DG2 User Acceptance Testing (UAT) Sprint (Sprint #6) is now scheduled for the first week of September. DG2 has been executing a large testing workstream that includes parallel testing for payroll, financial aid, and tuition calculation.
Configurations / Data Conversion
Technical staff supported the DG2 cycle 4B conversion for additional data validation by Clark and SBCTC. The data conversion and production implementation of the Bio-Demo data for Clark College and SBCTC has a September 7 target date. Performance Load Testing identified technical production to ensure ctcLink system meets increased student user usage projections (20, 000 active student users).
Organizational Change Management
PMO/OCM is actively engaged with all colleges now involved with their Deployment Groups. ctcLink management teams continue to meet with DG colleges via on-site check-ins. With 60 days until Go-live, QA remains concerned the PMO focuses on the DG2 schedule/priority activities.
Project Staffing
Project staffing is adequate at this time and continues to make staffing adjustments as appropriate. PMO is recruiting for open positions. PMO to begin using off-shore technical resources to perform and augment systems integration testing work.
Technical Environment
The IT division continues addressing processes and critical staffing. Additional positions supporting ctcLink production have been approved and hiring underway. The ERP Change Management Board is being re-implemented to improve coordination and scheduling of changes. Service Level Agreement is awaiting final signatures.
LEGEND
GREEN
YELLOW
RED
Risk Description:
Low risks may be encountered.
NO immediate action needed
Moderate risks may be encountered. Serious deficiency and action item recommended.
High risks may be encountered.
Needs to be escalated and can impact project effort or cost. 4

5. Budget Status – as of Aug. 31, 2019

6. Pillar Status – September 2 to 13, 2019 Human Capital Management
Campus Solutions G
Accomplished this period
Clark Item Types migrated to PRD in support of Course and Class Fee workshop at Clark
Support DG3 Cycle 3 Data Validation
Hand off DG2 Cycle 5 optional files to Legacy team
Complete UAT material planning/build
Complete UAT for DG2
Hold Clark Parallel Testing – Tuition Calculation
Continue DG2 SIT
DG2 Mock Run for Go Live activities
EMPL IDS for Clark and SBCTC in PRD
Planned for next period
Continue DG2 Mock Run Activities
DG2 Cycle 5 Data Validation
Hold Course and Class Fee workshop at Clark (9/20)
Continue DG3 FIT
Begin DG3 SIT
Continue UAT material planning/build
Planned, but not completed
Human Capital Management Y
Accomplished this period
Began DG2 Go-Live Dry Run activities
Continued DG2 Cutover planning
Continued support of DG3 Cycle 3 validation activities
Continued support for DG2 Cycle 4B validation activities
Completed support for accessibility testing with Level Access
Continued DG4 BPFG session planning
Continued review of Security Redesign Role/Permission List Definitions
Continued DG2 UAT support activities
Continued review of DG2 Training content structure and materials
Continued DG2 and DG3 configuration build-out in FNC environment
Planned for next period
Continue DG2 Cutover planning
Complete DG2 Go-Live Dry Run activities
Complete DG4 BPFG session planning
Continue support of DG3 Cycle 3 and Cycle 4B validation activities
Continue review of Security Redesign Role/Permission List Definitions
Continue DG2 UAT support activities
Continue DG2 UAT supporting content build
Continue review of DG2 Training content structure and materials
*If status is yellow or red, describe why.
Need for additional functional team support in earlier work packages and currently in-process work items has delayed the start of functional team level DG2 go-live planning and prep activities.
Finance Y
Accomplished this period
Began DG2 Go-Live Dry Run activities
Continued DG2 Cutover planning
Continued support of DG3 Cycle 3 validation activities
Continued support of DG2 Cycle 4B validation activities
Continued review of Security Redesign Role/Permission List Definitions
Continued DG4 BPFG session planning
Continued DG2 UAT support activities
Continued DG2 UAT supporting content build
Continued review of DG2 Training content structure and materials
Continued DG2 and DG3 configuration build-out in FNC environment
Planned for next period
Complete DG2 Go-Live Dry Run activities
Continue DG2 Cutover planning
Complete DG4 BPFG session planning
Continue support of DG3 Cycle 3 and Cycle 4B validation activities
Continue review of Security Redesign Role/Permission List Definitions
Continue DG2 UAT support activities
Continue DG2 UAT supporting content build
Continue review of DG2 Training content structure and materials
*If status is yellow or red, describe why.
Need for additional functional team support in earlier work packages and currently in-process work items has delayed the start of functional team level DG2 go-live planning and prep activities.
Pillar Status – as of 6/8/2018

7. Workstream Status – September 2 to 13, 2019
Communications G
Accomplished this period
Steering Committee meeting materials support, review, distribution
Deployment Readiness Documents review, edits
OCIO IT Projects Dashboard updates
DG2 student/employees communications planning review/assistance
Review and edit DG2 readiness spreadsheet, DG4 Gate 1 deck, DG2 roadshow, budget tool requirements spreadsheet
Work on updating DG2 (Clark, SBCTC) portal and tiles page logos
Planned for next period
Prep Go/No-Go decision package materials
Project Status/Roundup blog post
Revise end-user training registration web/process.
Technical G
CONVERSION
Accomplished this period
DG2: Conversion Issues review/ resolution.
DG2:Successfully establish DG2 Employee Bio Data in Production.
Planned for next period
Planned for next periods
DG2: Successfully completed the DG2 Dry Run Activities.
DEVELOPMENT
Support and work on Service Desk, FIT, SIT & UAT tickets for CS, HCM & FS pillars.
Successfully completed the DG2 Dry run activities for CS 9.2 Upgrade.
Successfully completed the DG2 Dry run activities for HCM & FS Fluid.
Continue to support on Service Desk, FIT, SIT & UAT tickets for CS, HCM & FS pillars.
FTDD document updates for DG2 CEMLIs.
FTDD document updates for CS 9.2 retrofits.
ENVIRONMENTS
Work on UPGRADE DRY RUN plan
2020 Release calendar finalized after meeting with ERP support
DG2 UPGRADE Dry Run activities
DG2 Dry Run conversion environment support
Load Testing Project report review.
Testing Y
Accomplished this period
Continued system integration testing (SIT)
Finance 100% Complete
HCM 100% Complete
CS 89% Complete
Continued Sprint 6 testing
Provided metrics on SIT and UAT status
Continued to build UAT materials for final sprint
Planned for next period
Continue System Integration Testing
Continue supporting UAT
Provide metrics for UAT and SIT
*If status is yellow or red, describe why.
Overlapping project tasks that utilize the same resources may impact testing.
Training Y
Accomplished this period
Continued work on in all pillars on development of end-user training (EUT) courses
Released 16 completed end-user courses to participants
Currently at 45% for end-user training Canvas Courses
Worked with DG2 PMs to incorporate lessons learned from EUT
Working with Communications and Digital Asset Manger to create new registration process
Continued work to define training scope, work assignments, activity durations, and dependencies
Planned for next period
Continue to work on end-user Training courses
*If status is yellow or red, describe why.
Large amount of materials needed with upcoming timelines.
Organizational Change Management G
Accomplished this period
Met with DG2 PM’s to discuss how change management activities are going with their teams
Planning Go-Live Readiness meetings with DG2 college
Conducted onboarding with new college PMs and OCMs
Planning next meeting with all technical colleges to discuss the differences between how they do business and other colleges.
Planned for next period
Continue to work with CPW Facilitators and Functional Teams to determine scope for upcoming sessions
Continue College Relations/OCM Check-ins with DG3, DG4, DG5 and DG6

8. Deployment Group 2 Timeline (High Level Phases)

9. Deployment Group 2 Self-Reported Status – September 2 to 13, 2019
Clark College G
Accomplished this period
Go/No-Go checklist completed – working to determine status and move to green
ctcLink Screen Reader Resource Guide created
Hosted SBCTC staff for Go/No-Go discussion and provided list of critical needs
Security meeting
Training
Planned for next period
Security roles
Set up meetings with various groups
Go/No-Go recommendation
SBCTC 1 day session for course fees and instructors
Planned, but not completed
Keeping up with s
Community Colleges of Spokane R
Accomplished this period
Continue to address post CoA cutover issues
Worked on College Readiness Checklist
Planning for new ctcLink Training & Registration process/site.
Participated in CS 9.2 CCS communications roadmap for Go Live
Completed CS Image update UAT
Staff signing up for end-user training
Planned for next period
Track ctcLink 9.2 training stats for registration and completion
Create plan for testing new security roles (how/when/who)
Complete HCM/Payroll training
*If status is yellow or red, describe why.
These issues not blocking CS 9.2 release, but impact DG2 and future DGs
Security Roles and supporting documents not completed yet for CCS. Significant impact on our ability to pass a security audit.
New Chart of Accounts continues to significantly impact budget team and finance business office. This cutover continues to impact our normal financial business processes.
SBCTC Agency Y
Accomplished this period
Training and Communication Plans completed and approved.
Data validation homework completed and turned in for Grants and POs.
Progress getting OBIS (supplemental system) and CI Upload for Vouchers for grant invoices from colleges set up.  Work is ongoing.
Completed some EUT training in canvas and ILT, TAM and HCM core.
Risk Management Team updates:
Issue #37 on Security – progress made on Security issues; anticipate completing security assignment plan next week.
Planned for next period
Will continue work with IT programming staff on OBIS (supplemental system) and CI Upload for Vouchers for grant invoices set up
Will continue training as released.
Will work on validation of grant and OP data turned in last week.
Planned, but not completed
End-to-end testing planned once Security and AWE in place – in jeopardy without Security and AWE
*If status is yellow or red, describe why.
The SBCTC agency currently is making progress working through security issues and anticipate progress to continue. Although we’re seeing progress, security and training remain areas of concern and focus.
Tacoma Community College G
Accomplished this period
Local SMEs attended ctcLink Security redesign group, ctcLink PM groups, ctcLink governance groups, various ctcLink status meetings
Participated in ctcLink Security redesign activities
Participate in UAT
Monitor and communicate UAT status
Received Training info from SBCTC
Started coordinating Training
QA with Mora
Planned for next period
Local SMEs attend ctcLink Security redesign group, ctcLink PM groups, ctcLink governance groups, various ctcLink status meetings
Work with SMEs, Pillar Leads, TCC Leadership to get better participation in the project
Plan and execute OCM for DG2 project
Monitor UAT status
Continue rolling out End-user Training
Go/No-Go Signoff

10. Deployment Group 3 Timeline (High-Level Phases)

11. Deployment Group 3 Self-Reported Status – September 2 to 13, 2019
Cascadia College G
Accomplished this period
Departments continued data error cleanup activities (2020Q1)
Continued Course Catalog build in PS Production
CS, FA, SF pillars initiated data validation cycle #3 (environment not available until 9/3/19)
HCM & FIN pillars continued Cycle #3 Data Validation
Planned for next period
Finalize Cascadia’s Testing & Training Plan
Continue internal Training Management Team planning
Continue internal Testing Management Team planning
Complete drafting Cascadia Data Governance Plan (includes Reporting & Query Management planning)
Engage with SBCTC for SIT Testing
Pierce College District G
Accomplished this period
SMEs continued Cycle #3 data validation.
SMEs continued quarterly data error clean-up efforts (2020Q1).
Planned for next period
Continue work on College Communications Plan.
Plan ctcLink activities for Fall all-college welcome back.
Planned, but not completed
Review applicants for project positions.
Identify/establish training space.
Work on Training Plan.
Work on Testing Plan.
Peninsula College G
Accomplished this period
All SMEs have been fully engaged in Validation activities
Instruction SMEs attended catalog production workshop
Instruction SMEs have been working in production environment validating catalog
Planned for next period
Continue validation
Lower Columbia College G
Accomplished this period
CS, FA, SF began data validation (environment not available until 9/3)
FIN and HCM pillars continued with data validation
Continued course catalog build in the PS production environment
Communications and Training leads prepared for ctcLink presentation during Fall in-service week
Departments continued data error cleanup activities (2020Q1)
Planned for next period
All pillars to finish cycle 3 data validation activities
Class scheduling SME’s to attend pre-workshop WebEx session
Deliver ctcLink presentation/activities during fall-in service week sessions
Olympic College G
Accomplished this period
Continued Cycle 3 Data Validation
Continued work on Course revisions in Production
Planned for next period
Continue Cycle 3 Data Validation
Planned, but not completed
Additional CIA Workshops

12. Deployment Group 4 Dashboard Reports – September 2 to 13, 2019
DG4 Initiation Phase Completion Summary
Percentage of deliverables completed and tracked in Project Web App (PWA) by each college:
College Orientation & Resourcing
College Project Planning (from templates)
Conduct Initial Data Cleansing
Document Current Legacy Business Processes
Supplemental Systems Analysis
College/District
As of Sept. 13, 2019
Centralia College
70%
Edmonds Community College
74%
Highline College
64%
Seattle Colleges (3)
61%
Wenatchee Valley College
DG4 General Timeline Draft G

13. Deployment Group 5 Dashboard Reports – September 2 to 13, 2019
DG5 Initiation Phase Completion Summary
Percentage of deliverables completed and tracked in Project Web App (PWA) by each college:
College Orientation & Resourcing
College Project Planning (from templates)
Conduct Initial Data Cleansing
Document Current Legacy Business Processes
Supplemental Systems Analysis
College/District
As of
Sept. 13, 2019
Target Percentage for Sept. 2019
Bellevue College
19%
55%
Bellingham Technical College
31%
Big Bend Community College
25%
Everett Community College
Grays Harbor College
36%
Green River College
34%
Skagit Valley College
40%
Whatcom Community College
DG5 Pre-Implementation and General Timeline G

14. ctcLink Remediation Status Reports – September 2 to 13, 2019
Solution
Status
Due Date
Campus Solutions
10 of 45 remain open
DG3
Financial Management
5 of 39 remain open
DG2
Human Capital Management
6 of 25 remain open
Faculty Workload
Complete
March 2019
DRS Redistribution
May 2019
Absence Management
April 2019
Security Audit Controls
Security Redesign / Mapping
FLC / DG2
Student Billing/Third-Party Billing
Budget Planning
Work Group Finalize Requirements
Online Admissions App
RFI Being Developed
Continuing Education
Contract Finalization
Chart of Accounts (revised)
Due/Finish
Status
Tacoma CC Chart of Accounts Adoption Kickoff
Dec. 12, 2018
Complete
CCs of Spokane Chart of Accounts Adoption Kickoff
Feb. 1, 2019
Foundational Chartfield Configuration
March 22, 2019
College Configuration Review and Updates
May 3, 2019
Functional and System Integration Testing
May 10, 2019
User Acceptance Testing
May 10 - June 3, 2019
May 28 – June 14, 2019
College Readiness Gate / Go-No Go Discussions
June 12-14, 2019
Readiness Gate / Go-No Go Decision
June 18, 2019
Community Colleges of Spokane R
Unable to close yearend 2016, 17, 18, 19: SBCTC has not posted all adjusting journals and run closing rules. Asked for SBCTC plan to export adjustments for FY16, 17, 18 into Excel to run the closing rules for accurate opening and fund balances.
Book to Bank Cash Reconciliation: SBCTC changed accounts to be used for cash posting, and changed the chartstrings on several item types to try and partially alleviate the ongoing problem, however, a total solution has not been identified. Spokane still needs reports that will assist the reconciliation process, and a complete list of Finance system processes that run with dependencies to help us troubleshoot discrepancies.
$18 million-dollar cash variance: Spokane has chosen to write off the $18 million book to bank cash variance as SBCTC was unable to identify underlying problem, or provide accurate data on how the variance occurred. We are very concerned a variance will remain, because it was not completely resolved.
*If status is yellow or red, describe why.
Delay of Security Roles puts CCS at risk for Security Audit. Testing and validating new security roles is a significant hit on all resources; and we are still unable to begin testing. Not able to plan for or schedule this work.
Scope for validating the security role mapping validation exercise has now grown substantially as SBCTC was not able to provide us the mapping helper guides as initially communicated. We are still waiting for scaled down mapping workbooks for each pillar.
The CoA conversion also resulted in substantial manual work; some planned and some unplanned work.
Tacoma Community College G
Remediation Items progress this period
See SBCTC status update for Remediation items, tickets, and worklist.
Accomplished this period
Monitored remediation items progress and communicate to local stakeholders

15. Other ctcLink Project Activities – Status as of September 13, 2019
Solution
Status
RFP Publish
Solution Decision
Accessibility
Develop and published RFP, Work Group evaluated RFP Responses
Final Decision on Vendors to be awarded
Vendor contracts awarded
Statement of Work completed
Phase 1 Accessibility Testing has completed with exception of Mobile/Message Center and results being evaluated (Student & Employee Self-Service)
5/10/2019
Phase 1 complete with exception of Mobile and Message Center
Phase 2 will begin in October
Continuing Education
RFP was developed and approved by Governance
RFP proposals were due November 15, 2018
3 Vendors responded and subgroup is evaluating solution
Governance approved procurement and decision of Vendor
Vendor contract being finalized for scope and cost
10/15/2018
Contract Draft Complete
Overall Pricing in Negotiations
Online Admissions Application
Sub-Committee finalized OAA requirements
Project Team performed Fit/Gap of ctcLink functionality
OAA workgroup evaluated select solutions currently in use at other PeopleSoft universities and colleges
OAA workgroup developing a short list of best/possible solutions to identify those solutions on 2/12/2019
RFI to understand possible solutions and costs before final decision on RFP or custom solution
Continue to enhance current OAA based on requirements for RFI
TBD
RFI requested
Current ctcLink OAA requirements being prioritized prior to continue improvements
Budget Planning Tool
Committee formed to review, finalize, approve Budgeting requirements
Budget Planning Tool Work Group meetings underway to finalize requirements and vet Oracle PBCS Solution
Oracle/Mythics building Prototype of PBCS Solution with templates from
(Peninsula, Pierce, Spokane, and SBCTC)
Work Group will recommend to ctcLink Governance if PBCS will meet requirements or if an RFP will need to be developed
ctcLink Budget Planning Requirements Approved