1. EEO MIS Reporting Equal Employment Opportunity (EEO)
and Diversity Advisory Committee
EEO MIS Reporting
Todd Hoig, CCCCO MIS
September 14, 2017

2. Agenda CCCCO Database MIS Data Submission Process MIS Data Elements
Staffing Reports
Comments/Questions

3. Chancellor’s Office Database
Employee
Assignments
EOPS
Employee
Demographics
DSPS
SSSP
Student
Demographics
(SB)
Perkins
Calendar
Enrollments
(SX)
Assignments
Sessions
Financial
Aid
Sections
Program
Awards
Special
Population
Courses
Cal-
WORKs
Assessment

4. Data Element Dictionary (DED)
Provides descriptions of the Chancellor’s Office Management Information System and technical specifications for data to be collected and reported
Available on the Chancellor’s Office website at
Data File/Element Information
File Domain and Format
Data Element Definition

5. Data Element Structure
Element ID
Element Name
Element Format
Element Description
Processing Edits
Field Check
Integrity Check
Referential Check
Data Quality Check
Change History

6. Employee Files Submitted Annually
Due November 1st
Employee Demographics (EB file)
One record per employee districtwide
Employee Assignments (EJ file)
One record per employee assignment
Each employee will have one or more assignments

7. Employee Demographics Elements (EB file)
One record per employee districtwide
EB00 EMPLOYEE-IDENTIFIER
EB01 EMPLOYEE-IDENTIFIER-STATUS
EB02 EMPLOYEE-BIRTH-DATE
EB03 EMPLOYEE-GENDER
EB05 EMPLOYEE-CITIZENSHIP
EB06 EMPLOYEE-DISABILITY-STATUS
EB07 EMPLOYEE-EEO6-OCCUPATIONAL-ACTIVITY
EB08 EMPLOYEE-EMPLOYMENT-CLASSIFICATION
EB09 EMPLOYEE-EMPLOYMENT-STATUS
EB11 EMPLOYEE-EMPLOYMENT-CONTRACT-DURATION
EB12 EMPLOYEE-ANNUAL-SALARY
EB13 EMPLOYEE-ADDITIONAL-MONETARY-COMPENSATION
EB14 EMPLOYEE-MULTI-ETHNICITY

8. Employee Assignments Elements (EJ file)
One record per employee assignment
EJ01 EMPLOYEE-ASSIGNMENT-TYPE
EJ02 EMPLOYEE-ASSIGNMENT-LEAVE-STATUS
EJ03 EMPLOYEE-ASSIGNMENT-ACCOUNT-CODE
EJ04 EMPLOYEE-ASSIGNMENT-WEEKLY-HOURS
EJ05 EMPLOYEE-ASSIGNMENT-HOURLY-RATE
EJ08 EMPLOYEE-ASSIGNMENT-FTE

9. EB07 EMPLOYEE-EE06-OCCUPATIONAL-ACTIVITY
This element describes the single primary EE06 Occupational Activity of the employee as determined by the institution.
Executive, Administrative, and Managerial
Faculty
Professional (Non-Faculty)
Clerical / Secretarial
Technical / Paraprofessional
Skilled Crafts
Service / Maintenance
Instruction / Research Assistants

10. EB08 EMPLOYEE-EMPLOYMENT-CLASSIFICATION
This element describes the single primary employment classification.
ACADEMIC EMPLOYEES
Academic, Contract, Non-Tenured on Tenure Track
Academic, Temporary, Non-Tenured, Not on Tenure Track
Academic, Regular, Tenured
Educational Administrator
CLASSIFIED ADMINISTRATIVE and SUPPORT SERVICE EMPLOYEES
Classified Permanent /Probationary

11. EB09 EMPLOYEE-EMPLOYMENT-STATUS
This element describes the employee’s current employment status and reflects changes from the prior year reporting cycle. The comparisons are from Fall to Fall.
Continuing
New Hire
Promoted
Reclassified
Retired Annuitant, New
Retired Annuitant, Continuing

12. EJ01 EMPLOYEE-ASSIGNMENT-TYPE
This element describes the type of employee’s assignment.
POSITION 1 - ASSIGNMENT
OPERATIONS AND SUPPORT
Executive, administrative or managerial activities
Operations and support activities
INSTRUCTION
Credit-Classroom Instruction
Direct academic support
Noncredit-Classroom Instruction

13. EJ01 EMPLOYEE-ASSIGNMENT-TYPE
This element describes the type of employee’s assignment.
POSITION 2 - ASSIGNMENT STATUS
Normal
Leave
Classroom instruction assignment beyond normal workload
Paid classroom instruction assignment beyond normal workload in a primary term
Replacement
Released/Reassigned
Late Retiree Replacement

15. Recommendations for Data Owners
Familiarize yourself with the Data Element Dictionary
Determine where data resides in your system
Collaborate with your IT staff
Review preliminary reports
Run periodic reports throughout the year
Make quality data submission a priority

16. Completeness
Consistency
Timeliness
Validity
& Accuracy
Data Quality

17. DataMart http://datamart.cccco.edu/ Annual Statewide Staffing Reports
Age Distribution by District
EEO6 Occupational Activity by District/Primary Location
Ethnicity/Gender Distribution by District
Full-time Equivalency (FTE) by District/College
Headcount by District
Headcount by District/Primary Location
Hourly Rate Distribution by District
Salary Distribution by District
Status Distribution by District
Summary of FTE by Taxonomy of Programs (TOP) Code
Summary of FTE by Administrative and Support Activities (ASA) Code
Faculty & Staff Demographics Report
Employee count by Classification and Demographics (Gender, Age Group, Ethnicity)

18. Questions/Comments

19. Thank You