1. THE POWER OF

2. Project Scope Target X (EM Process Redesign)
Hyland (FA Process in house)
Degree Works (upgrade and validation and Athletics Tab)
Banner Audit (Registrar and PIR)
Athletics Integration (CAI/Banner bidirectional)
Data Governance
Data Cleanup and Analytics
Documentation, Strategy and Metrics
Training
IT Audit
Institutional Communication Plan
Courseleaf: Curriculum Management System
Retention CRM

3. Enrollment Management Processes
Reviewed current core business processes in detail
Looked at service gaps and/or manual processes
Discussion with additional consultants on industry best practices
Mapped optimized processes with a goal of 85% of process being automated
Detailed recommendations and process maps were delivered by Huron
Vendor calls to discuss product functionality

4. EM Project Timeline Feb 2019 Project Implementation Begins May 2019
Testing
June 2019
Revisions and Cleanup
May-Aug 2019
Training
1 July 2019
Launch New Target X Platform

5. Enrollment Management University College Information Technology
PIR & Enrollment Management
Dr. Katie Bontrager
Enrollment Management
Ms. Missy Chapa
University College
Dr. Melissa Jarrell
Information Technology
Dr. Michelle Singh

6. Student Success Council
Identify institutional "roadblocks" and develop solutions to improve student success. 
Review case management/early alert system
Student Success Council

7. Meet the Council Lisa Perez, SEAS Melissa Jarrell, University College
Katie Bontrager. PIR and Special Projects
Missy Chapa, Registrar
John Fortiscue, CASA
Michelle Singh, Information Technology
Oscar Reyna, Admissions
Mark Hartlaub, CLA
Cherie McCollough, COSE
Dominic Dewar, SGA
Liz Perez, Staff Council
Sean Britt, Faculty Senate
Meet the Council

8. Goals “Hold” investigation/ analysis Senior student outreach plan
Re-enrollment call campaign
Transfer student communication plan
On-campus employment study
Case Management/ Early Alert System
Faculty Advising/ Mentoring
Probation/ Suspension Outreach plan
College 101 Dictionary

9. Enrollment Management Project

10. Collaboration/Integration
System Integration
Process optimization
Cross Division
Collaboration/Integration
Process Automation

11. Data Management and Quality

12. Service Excellence and One Stop

13. Change the way we interact with students and families
Improve our customer experience (both internal and external) in a positive way
Empower cross divisional partners at TAMUCC to have access to up to the minute information for perspective students and transfers
Reduce our dependence on manual processes
Reduce the need for cross division data exchange (Athletics, Advising, Academic Departments, etc.)
Improve data quality, and our ability to use data for decision making
The EM Project will…
In the end through all of our improvements our biggest goal is to retain and educate our students so that they can get to graduation on time.

15. Ecosystem

16. Core Data Source
Software solutions

17. Prospect
Applicant
Recruitment Suite which allows TAMUCC to attract best-fit students with a personal, modern digital experience.
Admitted
Enrolled

19. Curriculum and Catalog Management
Curriculum Management Module
Catalog Management Module

20. Early Alert/Case Management System
Evaluation of retention CMS is currently in progress

21. Leveraging Current Utilities

22. Platinum Analytics – Ad Astra
Analyzes several types of academic data (historical sections and degree audit) to determine student demand (need for courses).

23. Strategic Scheduling Committee
Ms. Missy Chapa
Dr. LD Chen
Dr. Yolanda Keys
Dr. Margaret Lucero
Dr. Frank Lucido
Dr. Susan Murphy
Dr. Michelle Singh
Dr. Rita Sperry
Ms. Christie Roberts, Chair
Strategic Scheduling Committee

24. Strategic Scheduling Team
Advocates across campus for a more student centered schedule and data driven scheduling process.
Reviews Platinum Analytics results to gain understanding of current scheduling opportunities.
Term-to-term review of courses as a group to make recommendations on feasible change opportunities.
Reviews institutional scheduling and capacity questions that arise term to term
Assists with Ad Astra /DegreeWorks Student Educational Planner integration and evaluates data set impact
Representatives: University Registrar’s Office, Associate Deans, and Assoc. VP of Teaching and Learning Technologies
Strategic Scheduling Team

25. Graduation Plans ( )
Verify major/concentrations and contacts by January 18th
Complete Template by February 20th (file in Syncplicity)
Dr. Jarrell with any changes or concerns

26. Year 1 – Year 4

27. “The magic happens in the classroom” – Freshman Summer 2018
Student Testimonial
“The magic happens in the classroom” – Freshman Summer 2018