1. COLORADO STATE COUNCIL ORGANIZATIONAL MEETING
28 – 30 JUNE 2019
ANTLERS HOTEL COLORADO SPRINGS

2. JOURNEY WITH THE SPIRIT SPREAD THE GOSPEL BY WORDS AND WORKS
COLORADO STATE COUNCIL ORGANIZATIONAL MEETING 2019 – 2020 DISTRICT DEPUTY SESSION
JOURNEY WITH THE SPIRIT
SPREAD THE GOSPEL BY WORDS AND WORKS

3. OUR OBJECTIVE THIS WEEKEND
Give you the tools and resources you need to lead your districts to a successful year!

4. MY TOPICS FOR TODAY Duties & Responsibilities Goals and Priorities
Strategic Plan
Challenges We Face
What We Must Do
Getting Off To A Fast Start

5. DUTIES & RESPONSIBILITIES
CHAPTER X DISTRICT AND TERRITORIAL DEPUTIES
Powers and Duties
SEC. 62. District Deputies shall be appointed …and shall hold office at the pleasure of the State Deputy, but not longer than his elected term.
District and Territorial Deputies shall —
SUPERVISE COUNCILS
OVERSEE DEGREES
INSPECT BOOKS ETC.
INSTALL THE OFFICERS OF THE COUNCIL
CAUSE CEREMONIAL EXEMPLIFICATION
CAUSE ACCOUNTS TO BE PROPERLY KEPT
REPORT SUSPENSIONS
TAKE BOOKS ETC.
DIRECT TRUSTEES
FILE REPORTS
OTHER DUTIES AS ASSIGNED BY STATE DEPUTY
ACT OUTSIDE YOUR OWN DISTRICT
CHAPTER X
DISTRICT AND TERRITORIAL DEPUTIES
Powers and Duties
SEC. 62. District Deputies shall be appointed as heretofore provided
and shall hold office at the pleasure of the State Deputy, but not
longer than his elected term.
District and Territorial Deputies shall —
Supervise Councils
1. Have general control and supervision of the councils within their
respective districts, and shall be responsible for the enforcement of
laws and rules of the Order in and by said council.
Degrees
2. Have charge of the exemplification of the Formation (Second)
Degree.
Inspect Books, Etc.
3. Inspect the books, vouchers and accounts of councils within the
district, and may at any time demand them for examination.
Install Officers
4. Install the officers of councils.
Councils To Obey
5. Be recognized when a District Deputy as a special representative
of the State Deputy, and when a Territorial Deputy as the special representative
of the Supreme Knight, and the various council officers
and members shall implicitly obey his ruling and decisions in all matters
of disputes or otherwise, and all lawful orders made by him.
Cause Ceremonial Exemplification
6. Assume the responsibility of seeing to it that the candidates for
degrees in each council receive the required degrees as expeditiously
as possible.
Cause Accounts To Be Properly Kept
7. Cause the accounts of councils in his district to be kept in the
books furnished by the Supreme Secretary, and in the manner provided
by law.
Report Suspensions
8. Report at once to the Supreme Secretary any deposition or suspension
made by him.
Take Books, Etc.
9. In case of a dissolution of a council, to take the proper books and
papers of said council for the benefit of the Order.
Direct Trustees
10. Direct and assign duties to trustees of councils when deemed
advisable so to do.
File Reports
11. File a written report of the condition of the councils in his district
when requested so to do by the State Deputy, the Supreme
Knight or Board of Directors.
Other Duties
13. Perform such other duties as the laws of the Order prescribe, or
the State Deputy, the Supreme Knight or Board of Directors shall
order.
When To Act Outside of District
SEC. 63. District Deputies may act outside their own districts upon request
of their State Deputy; if outside their own state or jurisdiction, the
consent of the State or Territorial Deputy of such other state or jurisdiction
shall also be necessary. Provided, also, that no expense shall
be chargeable to the Supreme Council for duties performed outside
their own state or jurisdiction unless the duties are also directed by
the Board of Directors or Supreme Knight.
Expenses
SEC. 64. The necessary expenses incurred by a Territorial or
District Deputy in the performance of his duties within his district
shall be paid upon bills rendered and after approval by the State
Deputy. But no expenses of a District Deputy shall be chargeable to
the Supreme Council for duties performed outside his own district
unless the incurring of expenses for such duties shall have been first
authorized by the Supreme Knight or Board of Directors.
Territorial Deputies — Duties
SEC. 65. In jurisdictions where there is no State Council, the
Supreme Knight shall appoint a Territorial Deputy, who shall have all
the powers, duties and obligations of a State Deputy, and he shall be
subject to the control and direction and supervision of the Supreme
Knight or Board of Directors, and shall serve until his successor is
appointed. He shall be an insurance member, except in prohibited
insurance territory.

6. STATE DEPUTY EXPECTATIONS
COMPLY WITH SECTION 62 OF THE LAWS AND RULES OF THE ORDER IN A MANNER BEFITTING YOUR APPOINTMENT AND BE EVER MINDFUL THAT YOU ARE MY PERSONAL REPRESENTATIVE AND BY EXTENSION THE SUPREME KNIGHT’S REPRESENTATIVE TO THE COUNCIL MEMBERSHIP IN YOUR DISTRICT.
ADDITIONALLY,
COMPLETE THE DISTRICT DEPUTY TRAINING COURSE ON THE SUPREME COUNCIL WEBSITE
PROMOTE ALL METHODS OF MEMBERSHIP GROWTH IN YOUR DISTRICT
UNDERSTAND THE NEED AND MONITOR COUNCIL MEMBER SAFE ENVIRONMENT TRAINING
THEN,

7. STATE DEPUTY EXPECTATIONS
ATTEND THE THREE STATE MEETINGS EACH YEAR (ORGANIZATION, MID-YEAR & CONVENTION)
CONDUCT A MINIMUM OF TWO DISTRICT MEETINGS – PASS ON ORG & MID MTG INFORMATION
ENSURE ALL COUNCIL OFFICER POSITIONS ARE FILLED WITH QUALIFIED PERSONS
MENTOR COUNCIL LEADERSHIP
PARTICIPATE IN EACH OF YOUR DISTRICT’S COUNCILS MEETINGS AT LEAST QUARTERLY
PROMOTE FAITH IN ACTION AS A KEY STRATEGY TO GROW MEMBERSHIP
ASSIST EACH GK WITH TRAINING AND SCHEDULING AT LEAST TWO DELTA CHURCH DRIVES EACH YEAR
VERIFY YOUR COUNCILS ARE FILING ALL REQUIRED REPORTS IN A TIMELY MANNER
ENCOURAGE YOUR COUNCILS TO ATTEND ORGANIZATIONAL AND MID-YEAR MEETINGS
ENSURE ALL YOUR COUNCILS SEND DELEGATES TO THE STATE CONVENTION
ENSURE ONE ADMISSION DEGREE IS CONDUCTED EACH MONTH
SCHEDULE AND CONDUCT AT LEAST ONE FORMATION DEGREE EVERY SIX MONTHS
EXPLAIN THE REASON FOR AND VALUE OF FOOTBALL CRAZR PARTICIPATION
MONITOR COUNCILS FINANCIAL STATUS AND GOOD STANDING IN THE ORDER
IF RESOURCES ALLOW
STAND UP A DISTRICT FORMATION DEGREE TEAM
HOST A KNIGHTHOOD DEGREE

8. STATE DEPUTY EXPECTATIONS
AND,
PARTICIPATE IN MONTHLY “CHECK-IN” PHONE CONFERENCE WITH DD COORDINATOR AND SD
COLLECT METRICS ON COUNCIL ACTIONS TO RECRUIT, RETAIN, DEVELOP MEMBERS
REPORT RESULTS TO DD COORDINATOR, SPECIAL ASS’T FOR SUPPORT
SUBMIT YOUR REPORTS IN A TIMELY MANNER
AND FINALLY,
GO UGLY EARLY
FIRST, CONSULT THE LAWS AND RULES
IF APPROPRIATE, APPLY THE RULE OF SUBSIDIARITY
THEN, NOTIFY SD

9. STATE DEPUTY GOALS & PRIORITIES
INCREASE SPIRITUAL ENHANCEMENT ACTIVITY
INCREASE FAMILY INVOLVEMENT
INCREASE FOOTBALL CRAZR PARTICIPATION
PRIORITIES
INCREASE MEMBERSHIP
DECREASE ONLINE CONVERSION TIME
REVIVE/RELOCATE SUSPENDED COUNCILS
INCREASE FORMATION DEGREE TEAMS

10. SUPREME/COLORADO STATE STRATEGIC PLAN
Growth in
Membership
Charitable Outreach
Volunteer Hours
Insurance
840 new members 10% above 2018 form 1728 Protect our members and families

11. COLORADO STATE STRATEGIC PLAN
One Admissions Degree per District per Month Increase Special Olympic Support Reporting
Expand State Programs;
Coats for Kids
Food for Families
Special Olympics
Increased
Distributions,
Contributions,
& Participation

12. COLORADO STATE STRATEGIC PLAN
INCREASED HISPANIC/ETHNIC GROUP MEMBERSHIP GROWTH
ESTABLISH SPANISH SPEAKING DEGREE TEAM

13. GOALS S – SPECIFIC M – MEASUREABLE A – ACHIEVABLE R – REALISTIC
T – TIME SENSITIVE

14. KEY STRATEGIES Member Retention & Council Retention
 The fruits of a council structuring their calendar and goals off of these five areas will be an increase in
Member Retention
& Council Retention
Historically, councils that stopped Reporting and fell out of Good Standing, first stopped succeeding in (membership growth), (council activity), and (promoting our fraternal benefits).

15. KEY STRATEGIES
The mission-centric model of Faith in Action is designed to offer men and their families the opportunity to:
Grow in their faith
Engage their family in mission
Serve their parish and community
Defend the dignity of human life
Evangelize through action

16. KEY STRATEGIES

17. KEY STRATEGIES
How to connect everything to Jesus Christ and a Lived Faith
Base everything in prayer
Start everything you do individually or together in prayer
Empower men to SHARE this mission
Connect the dots with our insurance and the mission of Father McGivney
Remind all Knights
Believe that living your faith boldly makes a difference
Choose to live differently than what is predominantly seen in a secular environment
Avoid any and all activities that pull you away from God

18. RECRUITMENT & RETENTION
This is the action of recruiting and retaining – not the paperwork
This is active, real-time member engagement
Personal encounter is still the best way to do both
But you need a story—your story
The WHY story
Why you joined, why they should join, why your remain
Two ready made available discussed today
Mission centered story
Why join us story

19. ON-LINE MEMBERSHIP
Show more to grow more

20. ETHNIC ROUNDTABLES This is the growth area of the US Catholic Church
We should embrace these brothers and sisters in Christ
We should be a source of welcome, warmth and strength for them
Our programs are a way to encounter them in a vibrant inclusive manner

21. CEREMONIALS This is how we teach the principles but it’s more
This is how we preserve the Order
This is how we identify with Fr. McGivney
This is our internal renewal of purpose

22. ADMINISTRATION FORMS…
Administration Forms/etc.
Expenses
SEC. 64. The necessary expenses incurred by a … District Deputy in the performance of his duties within his district shall be paid upon bills rendered and after approval by the State Deputy.
But no expenses of a District Deputy shall be chargeable to the Supreme Council for duties performed outside his own district unless the incurring of expenses for such duties shall have been first authorized by the Supreme Knight or Board of Directors.
Expenses
SEC. 64. The necessary expenses incurred by a Territorial or
District Deputy in the performance of his duties within his district
shall be paid upon bills rendered and after approval by the State
Deputy. But no expenses of a District Deputy shall be chargeable to
the Supreme Council for duties performed outside his own district
unless the incurring of expenses for such duties shall have been first
authorized by the Supreme Knight or Board of Directors.

23. All requirement details available at www.kofc.org/star
KEY STRATEGIES
McGivney Award
7% net growth
Columbian Award
16 programs
4 required
Founders Award
2.5% net growth
Reporting
Fraternal Survey
(1728) & Form 365
Good Standing
Active & Compliant
All requirement details available at

24. STAR COUNCILS This is a roadmap for council success
This keeps the council moving in the right direction
This is a measure of the health of a council and an indicator for a course correction if needed

25. FAITH IN ACTION Evangelizing through action Required Programs
FAITH: Spiritual Reflection
FAMILY: Consecration to the Holy Family
COMMUNITY: Helping Hands
LIFE: Novena for Life
FIA Talking Points
Grow in their Faith
Engage the family in mission
Serve their parish and community
Defend the dignity of life
Evangelizing through action

26. CHALLENGES WE FACE Declining membership the past few years
We have an unclear identity – This is particularly true to adults under 40 years of age
Many prospects and members do not know our programs
Our image is that of a group of older men – lack of relevance to the under 40 age group
We have to be relevant to younger adults to have them consider joining us

27. CHALLENGES WE FACE
Many of our Clergy do not know the full extent of what we do
Councils not being fully integrated with parishes - Many GKs do not have strong relationships with their pastors
Leadership that is resistant to change
Negative feelings towards/lack of trust in the Catholic Church
Declining Church attendance

28. WHAT WE MUST DO Be the organization that
Fills the void for men during these difficult times for the Church
Provides fraternity and spiritual support to strengthen families and local communities and help build back support for our Church, Bishops and Priests
Be leaders that step up, instill confidence and lead through the challenges we face

29. WHAT WE MUST DO
Instill in council leaders the importance of change – and being catalysts for change
Continue to target younger men and Hispanic/Ethic groups as priority target prospects – put them in leadership roles
Focus on spirituality and male/family faith formation as key reasons to join
Promote Family-friendly councils

30. WHAT WE MUST DO
Make recruitment, retention and member engagement top priorities
Get all council recruiting active
Work a strong state retention program
Work recruiting best practices strategy
Focus on the “Why” message
Why become a Knight of Columbus?

31. Promote the WHY of membership to prospects
WHAT WE MUST DO
We are all called to evangelize!
Become a more faith-filled Catholic – better father, husband, Catholic
Strengthen family bonds
Support the church
Support people in need in our local communities and in the world
Help people, change lives and save lives!
Promote the WHY of membership to prospects

32. WHAT WE MUST DO The Talk Track
“Your membership in K of C gives you the opportunity to help people, change lives and save lives – and support our Church, Bishops and Priests at a time when they need our support more than ever.
Does this sound like an organization that you would like to be part of?”

33. INITIATIVES Supreme Chaplain Monthly Challenge
Archbishop Lori choses a line or two from scripture (in the upcoming month) from one of the readings at Sunday Mass.
There is a brief reflection on the reading from the Archbishop
The Archbishop gives a challenge or 2 to live for the upcoming month
The next month, the council reconvenes and shares what it was like living the challenge
The power of story Research the diocese/parish Connect FIA to the story of the diocese/parish and needs and goals of the Bishop/Pastor

34. WHAT WE MUST DO Develop strong relationships with the clergy
Let them know all the things that we do – and solicit their help!
Encourage GKs to meet with their pastors to discuss specific Faith in Action programs that are right for each parish and council!

35. WHAT WE MUST DO Maximize awareness of our key programs locally
Supreme Council Communications Department is here to help!
Promote awareness of and participation in our Faith in Action programs

36. GETTING OFF TO A FAST START
Don’t let councils give up the Summer
Make maximizing visibility locally a priority for all councils
Commit to recruiting younger and more diverse members
Promote Online Membership and use of the Online Prospect Form tool to engage/sign up prospects at council events
Promote wide adoption of Faith in Action programs
Meet with your Pastors!
- Solicit their support in building membership!

37. TAKE AWAYS Change is not easy! But…BE and LEAD the change we need!
Encourage Council leadership to be the “catalysts for change”
Encourage them to try new things – and show them how they will benefit!
Communicate – regularly – Between yourselves & your councils
Share best practices frequently - With yourselves & your councils

38. COLORADO STATE COUNCIL ORGANIZATIONAL MEETING
28 – 30 JUNE 2019
ANTLERS HOTEL COLORADO SPRINGS