1. Procurement & Strategic Sourcing
Request for Proposal and Specifications for
RFP SOFTBALL FIELD LIGHTING PRE-PURCHASE 2019
AUGUST 14, 2019

2. Welcome and Introduction
Robert Kuhn, Sr. Buyer
Paul Harker, Athletics Department
Other University Attendees
Note: Sign-in Sheet and list of call in / webex participants will be posted to the website.
A copy of this presentation will be posted to the website

3. About Wayne State University:
Was founded in 1868
Is committed to preparing its students to excel in a fast-paced and interconnected global society
Has more than 27,000 students
Has 13 colleges and schools
Offers more than 380 academic programs including bachelor’s, master’s and doctoral degrees
Holds the Carnegie Foundation’s highest research and community engagement classifications. (

4. RFP Opportunity
The University is soliciting proposals for RFP Softball Field Lighting Pre-Purchase 2019
We are seeking superior quality & competitive pricing
Specifications are in the Scope of Work
Project or Services must commence on or before Week of September 9, 2019

5. Calendar of Events Mandatory Pre-bid meeting - August 28, 2019
Questions due to Procurement & Strategic Sourcing - September 4, Noon
Delivery of Proposals - September 9, 2019 by 4:00 pm
Evaluation of Proposals – Beginning the week of September 9, 2019
Announcement of Selected VENDOR - Week of Week of September 9, 2019
Readiness for Service/Contract Commencement - Week of Week of September 9, 2019

6. Submission of Proposals
Proposals are due by electronic submission on September 9, 2019 at 4:00 pm
The link for bid submission have been posted with the bid details at beginning August 14, 2019
Proposals are limited to 25 pages total.
Prices and other requested data must be on the Schedules Provided
Proposals must be responsive and satisfy all mandatory requirements
Any deviation from requirements must be noted in Exhibit 1 as Restricted Services

7. Schedules and Exhibits
Schedule A- Proposal Certification, Non Collusion Affidavit, Acknowledgements
Schedule B - Insurance Requirements
Schedule C - Cost Schedule, Summary of Quoted Rates
Schedule D - Summary Questionnaire
Exhibits
Exhibit Exceptions/Restrictions; if any (RFP Section II G)
Exhibit Profile / Experience / References (RFP Section II H)
Exhibit VENDOR Service Plan

8. Proposal Evaluation
Ability to offer the best value (quality, past performance and price)
Anticipated quality of service
Ability to meet all mandatory requirements and specifications of this RFP
Cost of Services; Compensation and Fees; (Schedule C)
Financial Strength of the VENDOR
Proposal Documentation / Presentation
VENDOR'S Experience (Vendor Exhibit 2)
VENDOR Profiles/References; (Vendor Exhibit 2)
VENDOR Service Plan; (Vendor Exhibit 3)

9. Vendor Presentations
Selected VENDORS may be invited to make a presentation at a set time and date
Presentations are to clarify information provided in the proposals
Will include a Question and Answer period at the end of the Presentation
Invitations are at the sole discretion of the University

10. Scope of Work
Summary
The Wayne State University Athletic Department is seeking to purchase and install a lighting system at its softball field (Gary L. Bryce Field) located  on the athletic campus at 5101 John C. Lodge. The field is located adjacent to the football stadium (Tom Adams Field) as well as the Matthaei athletic facility (please see attached satellite image). The field currently has no lights or lighting system. Wayne State is seeking to pre-purchase the lighting system, fully assembled, and ready for installation (including poles, electrical components enclosure, luminaire assembly, and all other components required of a functioning lighting system). Wayne State intends to bid the installation of the lighting system separately with local electrical contractors.

11. Scope of Work, Continued
B. Performance Objectives
The lighting system must, at a minimum, provide the following, as outlined by the NCAA Best Lighting Practices: Softball - Regional and National Broadcast (see attached).
Average Target Illumination Levels – 100FC Infield - 70FC Outfield
Maximum to Minimum Uniformity Ratio – 1.5:1 Infield, 2.0:1 Outfield
Grid Spacing – 20’ x 20’ – total grid points of 107
Pole locations – 6 pole layout attached
Minimum mounting heights – A poles are 60’, B poles are 70’, C poles are 60’
Bleachers – Minimum of 18 fcs avg. – 10’ x 10’ grid spacing – 26 total grid points
Bullpens – Minimum of 67 fcs avg. – 10’ x 10’ grid spacing – 10 total grid points on 1st base bullpen, 24 total grid points on 3rd base bullpen
In addition, the following performance objectives must be met:
Environmental Light Control – Light Control Luminaires, and Spill Light & Glare Control
User/Installer Friendly Lighting System Construction
Lighting System Controls and Monitoring System
Inclusive Warranty and Guarantee
Coordination of delivery with awarded GC for installation of the lighting system

12. Scope of Work, Continued
C. Performance Specs
1. Lighting
The lighting system utilized shall be LED with all necessary components (bulbs, wiring, etc.) provided by the supplier to achieve the designated illumination levels (100/70 FC Infield/Outfield). Environmental light controls shall be included (internal/external shields, louvers) such that spill light and glare are minimized. Candela values for the lighting system shall be clearly indicated along the West property line, and shall not exceed a value of Verify or address this in your proposal.
2. Lighting system Construction
All components of the lighting system shall be factory assembled and ready for installation upon delivery. All exposed components of the lighting system shall be constructed of corrosion resistant material. All wiring for the lighting system shall be concealed within the luminaire assembly, pole, and/or electrical components enclosure.
Poles and cross-arm assembly shall be galvanized steel. Lighting system (poles and luminaires) shall utilize a pre-cast concrete foundation or a poured in place anchor bolt foundation; no direct bury steel poles allowed.

13. Scope of Work, Continued
Vendor must provide all necessary drivers and supporting electrical equipment for lighting system operation. Vendor must provide required/appropriate electrical power, voltage and phasing specifications for installation of the lighting system. Vendor must provide surge protection at the pole equal to or greater than 40 kA for each line to ground.
The vendor must provide required structural parameters needed for installation of the lighting system, including, but not limited to, pole structural design, foundation design (based on soil parameters), foundation drawings, and wind load limits (calculated using 2015 IBC, 115 MPH category C).
Lighting system shall be equipped as instant on/off of luminaires. Lighting system shall also provide dimming capabilities (High-Medium-Low) for end user. There should also be the capability to control the lighting system both manually and remotely. Included with the control capabilities shall be a remote monitoring system to allow for notification of appropriate maintenance schedules.

14. Scope of Work, Continued
Lighting system shall be guaranteed for the life of the product warranty. Lighting system warranty shall be no less than 25 years and include light level performance, preventative maintenance, monitoring and associated costs for monitoring communications, and parts and labor on any affected portion. The Vendor shall be responsible for removal and replacement of any failed equipment during the life span of the 25 year warranty excluding loss or damage as a result of external causes (theft, negligence, abuse, natural occurrences, acts of god, etc.)
The Vendor shall coordinate delivery of lighting system with the installation GC based on site readiness. Vendor will be responsible for storing/holding lighting system and all components prior to installation at no additional cost for up to 3 months or until the site is ready, whichever comes first.

15. Proposals Must Include
Organizational data that demonstrates the size, scope and capability of the Company
A complete description of the products and services offered
Vendor’s qualifications to meet the RFP specifications

16. Information Submitted Upon Request
Publicly distributed annual reports and/or independently audited financial statements
A minimum of three (3) qualified references
Lost Accounts with annual billings of $25,000 per year

17. Contracting Process
Any contract will be made using the University’s Standard Service Provider Agreement
Agreement will incorporate this RFP and its terms and conditions by reference
Any Vendor terms to incorporate into the Agreement must be included in Exhibit 1
Final contract will require approval by the University’s General Counsel

18. Other Information
All Proposals are subject to the State of Michigan Freedom of Information Act
If awarded a contract, VENDOR must provide a Certificate of Insurance as outlined in Schedule B
Vendors should include any Supplier Diversity information (self or sub-contractors)
Construction or construction like work must be performed at Prevailing Wage Rates
Wayne State has a smoke- and tobacco-free policy for indoor and outdoor spaces

19. Reminders
The UNIVERSITY reserves the right to accept, reject, modify, and/or negotiate any and all proposals
All information related to this RFP will be posted to the Project site at
If a List Serve has been established, those wishing notifications must register as listed in the RFP
All questions concerning this Request for Proposal are to be directed to Robert Kuhn, Sr. Buyer, ;
A copy should be submitted to Ken Doherty, AVP – Procurement, ; Do not contact the Athletics Department, or other University Units, directly as this may result in disqualification of your proposal
Interaction with students and/or staff not connected to the project is prohibited

20. Procurement & Strategic Sourcing
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