1. Process a Request for Leave, Pass, and Permissive TDY
MOS 42A – Human Resources Specialist
Advanced Individual Training / MOS-T
Process a Request for Leave, Pass, and
Permissive TDY
Lesson Plan Slides
September 2019

2. TLO 2.0 – Personnel Actions
ELO 2.6 – Process a Request for Leave, Pass or TDY
LESSON OUTCOME:
Students will gain a basic understanding of the purpose, content, format, preparation, and processing of the DA Form 31.
Students will demonstrate the ability to verify information and process a completed DA Form 31.
Students will demonstrate the ability to update and reconcile the Leave Control Log.
Army Learning Area (ALA) – General Learning Outcome (GLO’s)
ALA Human Dimensions – GLO 7
ALA Professional Competence – GLO 13 & 14
INSTRUCTIONAL STRATEGY: Direct Instruction
METHODS OF INSTRUCTION:
Structured overview
Demonstration
Drill and Practice
Practical Exercises
ENABLING LEARNING OBJECTIVE
ACTION: Process a Request for Leave, Pass or Permissive TDY
CONDITIONS: In a classroom environment, given a completed DA Form 31 (Request and Authority for Leave), a Soldier’s current Leave and Earning Statement (LES), DA Form 4179 (Leave Control Log), AR (Leaves and Passes), Army Directive , ALARACT 013/2019, MILPER Message and awareness of Operational Environment (OE) variables and actors.
STANDARD: Process the following actions without error:
Soldiers sign out and in on leave.
Void unused approved DA Form 31s.
Determine chargeable and non chargeable leave periods upon a Soldier’s return from leave.
Updated the Leave Control Log (DA 4179) to reflect chargeable leave.
Reconcile the Leave Control Log (DA 4179) and the Unit Leave Report.
ACADEMIC HOURS: 8.5
LEARNING ACTIVITIES
Lesson introduction
General leave policy
Chargeable and nonchargeable leave
Leave and Earnings Statement (LES)
DA Form 31 preparation
Leave Control Log (DA Form 4179)
Signing in/out on leave, leave extensions, voiding a leave request
Processing DA Form 31 upon a Soldier’s return from leave
Reconciliation of chargeable leave
ASSESSMENT
Practical exercises.
Students are required to complete a knowledge-based assessment delivered via the Blackboard Academic Suite and obtain a passing score of 80% or higher.

3. Terminal Learning Objective
Action: Process a Request for Leave, Pass, and Permissive TDY
Conditions: Given a completed DA Form 31 (Request and Authority for
Leave), the Soldier’s current Leave and Earning Statement (LES), access to DA Form 4179 (Leave Control Log ), AR , standard office supplies and awareness of Operational Environment (OE) variables and actors.
Standards: Process the following actions without error:
(1) Soldiers sign out and in on leave.
(2) Void unused approved DA Form 31s.
(3) Determine chargeable and non chargeable leave periods upon a Soldiers return from leave.
(4) Updated the Leave Control Log (DA 4179) to reflect chargeable leave.
(5) Reconcile the Leave Control Log (DA 4179)
and the Unit Leave Report.

4. Process a Request For Leave, Pass, and Permissive TDY
LEAVE IS AN AUTHORIZED ABSENCE FROM DUTY. IT IS EARNED AT A RATE OF 2.5 DAYS PER FULL MONTH OF ACTIVE DUTY. LEAVE IS ESSENTIAL TO THE HEALTH, WELFARE, AND MORALE OF ALL SOLDIERS IN A UNIT. SOLDIERS ARE STRONGLY ENCOURAGED TO USE THEIR LEAVE AND IT IS YOUR RESPONSIBILITY AS A HUMAN RESOURCE SPECIALIST TO ENSURE PROMPT AND ACCURATE PROCESSING OF ALL LEAVE REQUESTS. KNOWING REGULATORY GUIDELINES ON PROCESSING DA FORM 31’S WILL ESTABLISH CREDIBILITY AS A PROFESSIONAL SOLDIER AND A RELIABLE MEMBER OF THE BATTALION S1 SECTION.

5. Categories of Leave THERE ARE TWO DIFFERENT TYPES OF LEAVE
CHARGEABLE AND NON-CHARGEABLE LEAVE
CHARGEABLE LEAVE- IS SUBTRACTED FROM A SOLDIER’S ACCRUED LEAVE BALANCE. (AR , Chapter 4)
NON-CHARGEABLE LEAVE- IS ABSENCE THAT IS NOT CHARGED AGAINST A SOLDIER’S ACCRUED LEAVE BALANCE.
(AR , Chapter 5)

6. Categories of Leave Chargeable Leave Ordinary Emergency Transition
Leave in Conjunction with Permanent Change of Station
Leave in Conjunction with Temporary Duty

7. Categories of Leave Non-Chargeable Leave Convalescent
Maternity Convalescent Leave :
- Primary Caregiver Leave
- Secondary Caregiver Leave (formerly Paternity Leave)
Permissive Temporary Duty
Excess Leave
Regular Pass
Special Pass

8. Leave and Earning Statement (Extract)
BF BAL ERND USED CR BAL ETS BAL LV LOST LV PAID USE/LOSE 60
27.5 24
63.5
171.5 2 30 6

9. Leave and Earning Statement (Extract)
BF – The brought forward leave balance at the beginning of the current Fiscal Year.
ERND – The cumulative amount of leave earned in the current Fiscal Year.
Normally this amount will increase by 2.5 days each month.
USED – The cumulative amount of leave used in the current Fiscal Year.
CR BAL – The current leave balance as of the end of the period covered by the LES.
ETS BAL – The projected leave balance to the Soldier’s Expiration Term of Service.
LV LOST – The number of days of leave that has been lost.
LV PAID – The number of days of leave paid to date.
USE/LOSE – The projected number of days of leave that will be lost if not taken in Current fiscal year on a monthly basis. The number of days of leave in this block will Decrease with any leave usage.

10. True / False Emergency Leave is a non-chargeable leave.
False, it is a chargeable leave.
A retiring Soldier is authorized Transition Leave.
True, Soldiers who are retiring and ETSing are authorized Transition Leave.
Leave can not be taken in conjunction with TDY when traveling to school.
False, leave can be taken in conjunction with TDY.
Paternity Leave is a non-chargeable leave that will not exceed 10 days.
True, Paternity Leave is non-chargeable and will not exceed 10 days.
Leave is earned at a rate of 2.5 days per full month of active duty.
True, leave is earned at a rate of 2.5 day per full month of active duty.
A Regular Pass may be granted for 3 or 4 days and is non-chargeable.
False, a Regular Pass will not exceed 3 days in length.

11. DA Form 31- Request and Authority For Leave

12. DA Form 31- Review
Incorrect Format
Missing Phone #
Not Required
James K. Johnston
What source document would you use to verify that the accrued leave in
block 9a is correct?
Check the CR Balance on the Soldier’s LES.

13. DA Form 4179- Leave Control Log

14. Signing a Soldier Out on Leave
DEPARTURE
a. DATE
b. TIME
c. NAME/TITLE/SIGNATURE OF DEPARTURE AUTHORITY
Block 14 on the DA Form 31 must be completed to sign someone out on leave.
Block 14a: Write the date the Soldier arrives/calls to sign out.
Block 14b: Write the time the Soldier arrives/calls to sign out.
Block 14c: SDNCO will print his/her name, title, and sign.

15. Request and Authority For Leave
DA Form 31
Request and Authority For Leave
VOIDED

16. Approving a Leave Extension
DA Form 31
Approving a Leave Extension
EXTENSION
a. NUMBER OF DAYS
b. DATE APPROVED
c. NAME/TITLE/SIGNATURE OF APPROVAL AUTHORITY
Block 15 is used to grant a extension to a approved a leave form.
Block 15a is completed it indicate the number of days that the leave is extended from the ending date listed in block 10b of the DA Form 31.
Block 15b: Write the date that leave extension is granted. This date should not be after the date listed in Block 10b.
Block 15c: The leave approval authority will print his/her name, title, and sign.

17. Signing a Soldier In Returning from Leave
DA Form 31
Signing a Soldier In Returning from Leave
RETURN
a. DATE
b. TIME
c. NAME/TITLE/SIGNATURE OF APPROVAL AUTHORITY
Block 16 on the DA Form 31 must be completed to sign someone in from leave.
Block 16a: Write the date the Soldier arrives/calls to sign in.
Block 16b: Write the time the Soldier arrives/calls to sign in.
Block 16c: SDNCO will print his/her name, title, and sign.

18. Determining Chargeable Leave
Chargeable leave ends on the day of return unless:
a. The Soldier works more than half of the normally scheduled workday.
b. The Soldier returns on a regularly scheduled non-duty day.
Charge leave for a holiday if the leave begins or it falls within the effective dates of leave.
Subtract periods of non-chargeable absences such as PTDY.

19. Leave Transaction Report
Extract of a Unit Leave
Transaction Report
Leave Transaction Report
4844: Update No – 04-20
Process date :
Status SSAN Name Tran UIC Update Proc Date Start Stop Type LV Cont #
Proc Jones SB06 QB O QB0055
Proc River SB06 QB O QB0057
Proc Kay M SB06 QB P QB0058

20. Closing Circle Go-Around1.
Share a key learning point
How I will apply this at my unit

21. Terminal Learning Objective
Action: Process a Request for Leave, Pass, and Permissive TDY
Conditions: Given a completed DA Form 31 (Request and Authority for
Leave), the Soldier’s current Leave and Earning Statement (LES), access to DA Form 4179 (Leave Control Log ), AR , standard office supplies and awareness of Operational Environment (OE) variables and actors.
Standards: Process the following actions without error:
(1) Soldiers sign out and in on leave.
(2) Void unused approved DA Form 31s.
(3) Determine chargeable and non chargeable leave periods upon a Soldiers return from leave.
(4) Updated the Leave Control Log (DA 4179) to reflect chargeable leave.
(5) Reconcile the Leave Control Log (DA 4179)
and the Unit Leave Report.
28 June 2019