1. 2018-2019 Staff category changes
Simple Solution. Brighter Futures.
Staff category changes
April 2018
Presented by: Region One PEIMS Dept.

2. 2018-2019 counselors data reporting (SB 490)
Simple Solution. Brighter Futures.
counselors data reporting (SB 490)
April 2018
Presented by: Region One PEIMS Dept.

3. SB 490 Counselors- Background
SB 490, which was passed during the 85th Legislative session (2017), amends TEC (a-2) to require the reporting of information regarding the availability of school counselors (ROLE-ID 008) at each campus.
Fyi: SB 490 Each school district board of trustees must include the number of school counselors providing counseling services at each campus in the annual report that is published describing the educational performance of the district and of each campus in the district.

4. SB 490 TSDS PEIMS Data Changes
The reporting of E1057 MONTHLY-MINUTES will be applicable for counselors (ROLE-ID 008) in the school year on the StaffResponsibilitiesExtension complex type to accomplish the requirement of SB 490.
Business validations have been updated to allow counselors to be reported with the MONTHLY-MINUTES data element (E1057).

5. SB 490 Monthly-Minute examples
Scenario #1: Full-Time Staff Person – Counselor (100%)
ROLE-ID
MONTHLY-MINUTES
008-Counselors
9600
Scenario #2: Half-Time Staff Person – Counselor (50%)
ROLE-ID
MONTHLY-MINUTES
008-Counselors
4800
Scenario #3: Full-Time Staff Person – Teacher (75%) and Counselor (25%)
Teachers are calculated at 8400 FTE for teacher and 9600 FTE for counselor
Example #3: and 2400 minutes do not add up to 9600 and do not need to since teachers earn a full FTE with 8400 monthly minutes.
ROLE-ID
MONTHLY-MINUTES
087-Teacher
6300
008-Counselor
2400

6. SB 490 Monthly-Minute examples
Scenario #4: Half-Time Staff Person – Teacher (50%) and Counselor (50%)
ROLE-ID
MONTHLY-MINUTES
087 – Teacher
3150
008 – Counselor
1200
Scenario #5: Full-Time Staff Person – Counselor (25%) and Principal (75%)
ROLE-ID
MONTHLY-MINUTES
008 – Counselors
2400
020 – Principal
Not reported
Scenario #6: Full-Time Staff Person – Teacher (50%), Counselor (40%), and Assistant Principal (10%)
ROLE-ID
MONTHLY-MINUTES
087 – Teacher
4200
008 – Counselor
3840
003 – Assistant Principal
Not reported

7. Rule Text / Business Meaning
SB 490 Business Validation Changes Fall Sub.
Rule #
Rule Text / Business Meaning
Error
Level
(revised)
If ROLE-ID is NOT "002", "007", “008”, "015", "016", "017", "018", "021", "026", "032", "033", "036", "047", or "087", then the following must be blank: CLASS-ID-NUMBER, NUMBER-STUDENTS-IN-CLASS, CLASS-TYPE-CODE, and MONTHLY-MINUTES. F
For a staff responsibility where TX-StaffRole is NOT instructional and NOT Counselor, the following must be blank/not reported: UniqueSectionCode, TX-NumberStudentsInClass, TX-ClassTypeCode, and TX-MonthlyMinutes.
(New)
If ROLE-ID is "008", then the following must be blank: CLASS-ID-NUMBER, NUMBER-STUDENTS-IN-CLASS, and CLASS-TYPE-CODE.
For a staff responsibility where TX-StaffRole is "Counselor" (008), the following must be blank/not reported: UniqueSectionCode, TX-NumberStudentsInClass, and TX-ClassTypeCode.
If ROLE-ID is "008", then MONTHLY-MINUTES must not be blank.
For a staff responsibility where TX-StaffRole is "Counselor" (008), TX-MonthlyMinutes must be provided.
For a particular TX-UNIQUE-STAFF-ID, if any MONTHLY-MINUTES are not blank, then the sum of the MONTHLY-MINUTES on all responsibilities should be at least 60. S
All of the responsibilities for a staff person should have total TX-MonthlyMinutes of at least 60 minutes.
In previous year the Business Meaning read “For a staff responsibility where TX-StaffRole is NOT instructional and NOT Counselor, the following must be blank/not reported: UniqueSectionCode, TX-NumberStudentsInClass, TX-ClassTypeCode, and TX-MonthlyMinutes.”
008 is also included in Rule Text
Rule adds counselors (ROLE-ID 008) to allow MONTHLY-MINUTES (E1057) to be reported for counselors.
Added restrictions on reporting course section data for counselors
Require the reporting of monthly minutes for counselors
Removed “instructional” from the business meaning in order to include counselors (Role ID 008) to report MONTHLY-MINUTES (E1057).

8. 2018-2019 Physical fitness data reporting (SB 1873)
Simple Solution. Brighter Futures.
Physical fitness data reporting (SB 1873)
April 2018
Presented by: Region One PEIMS Dept.

9. SB 1873 Physical Fitness - Background
SB 1873, passed during the 85th legislative session (2017), amends TEC to require the following:
The Commissioner must complete a report on physical education (PE) provided by each school district;
publish the results on the Texas Education Agency’s website.
SB 1873 requires reporting of certain health and safety information to TEA.

10. Of the required report contents, the published report must include the following:
Report Requirement
Data Source for Report Requirement
the number of physical education classes offered at each campus in the district and detail the number of days, classes, and minutes offered each week by each campus;
TSDS PEIMS (Eight new data elements being added with this proposal)
the ratio of students enrolled in physical education classes in the district compared to the overall enrollment;
TSDS PEIMS Staff Responsibility Data currently collected
the average physical education class size at each campus in the district;
the number of physical education teachers in the district who are licensed, certified, or endorsed by an accredited teacher preparation program to teach physical education;
State Board of Educator Certification (SBEC) ECOS system
whether each campus in the district has the appropriate equipment and adequate facilities for students to engage in the amount and intensity of physical activity required under Section ;
School Health Survey administered by the Curriculum Standards and Student Support Division
whether the district allows modifications or accommodations that allow physical education courses to meet the needs of students with disabilities; and
whether the district has a policy that allows teachers or administrators in the district to withhold physical activity from a student as punishment.
The legislation requires TEA to publish a report that identifies the following:

11. SB 1873 Physical Fitness TSDS PEIMS Changes
The following elements were added to the StaffResponsibilitiesExtension complex type to indicate the number of minutes a PE class is offered each week by campus:
E1604 – NUMBER-DAYS-TAUGHT-WEEK-1
E1605 – NUMBER-DAYS-TAUGHT-WEEK-2
E1606 – NUMBER-DAYS-TAUGHT-WEEK-3
E1607 – NUMBER-DAYS-TAUGHT-WEEK-4
E1608 – NUMBER-MINUTES-TAUGHT-WEEK-1
E1609 – NUMBER-MINUTES-TAUGHT-WEEK-2
E1610 – NUMBER-MINUTES-TAUGHT-WEEK-3
E1611 – NUMBER-MINUTES-TAUGHT-WEEK-4

12. SB 1873 Physical Fitness TSDS PEIMS Changes
Definition: E1604 – NUMBER-DAYS-TAUGHT-WEEK-1 indicates the number of days in which physical education instruction is provided each week for each course section by campus during the first week of the 4 weeks in October that includes the last Friday in October.
Element ID – E1604
Data Element – NUMBER-DAYS-TAUGHT-WEEK-1
XML Name – TX-NumberDaysTaughtWeek1
Domain of Values – 0-7
Length – 1
Data Type – NUMERIC
Pattern – #
Collected – Submission 1
Mandatory – No

13. SB 1873 Physical Fitness TSDS PEIMS Changes
Definition: E1605 – NUMBER-DAYS-TAUGHT-WEEK-2 indicates the number of days in which physical education instruction is provided each week for each course section by campus during the second week of the 4 weeks in October that includes the last Friday in October.
Element ID – E1605
Data Element – NUMBER-DAYS-TAUGHT-WEEK-2
XML Name – TX-NumberDaysTaughtWeek2
Domain of Values – 0-7
Length – 1
Data Type – NUMERIC
Pattern – #
Collected – Submission 1
Mandatory – No

14. SB 1873 Physical Fitness TSDS PEIMS Changes
Definition: E1606 – NUMBER-DAYS-TAUGHT-WEEK-3 indicates the number of days in which physical education instruction is provided each week for each course section by campus during the third week of the 4 weeks in October that includes the last Friday in October.
Element ID – E1606
Data Element – NUMBER-DAYS-TAUGHT-WEEK-3
XML Name – TX-NumberDaysTaughtWeek3
Domain of Values – 0-7
Length – 1
Data Type – NUMERIC
Pattern – #
Collected – Submission 1
Mandatory – No

15. SB 1873 Physical Fitness TSDS PEIMS Changes
Definition: E1607 – NUMBER-DAYS-TAUGHT-WEEK-4 indicates the number of days in which physical education instruction is provided each week for each course section by campus during the fourth week of the 4 weeks in October that includes the last Friday in October.
Element ID – E1607
Data Element – NUMBER-DAYS-TAUGHT-WEEK-4
XML Name – TX-NumberDaysTaughtWeek4
Domain of Values – 0-7
Length – 1
Data Type – NUMERIC
Pattern – #
Collected – Submission 1
Mandatory – No

16. SB 1873 Physical Fitness TSDS PEIMS Changes
Definition: E1608 – NUMBER-MINUTES-TAUGHT-WEEK-1 indicates the number of minutes in which physical education instruction is provided each week for each course section by campus during the first week of the 4 weeks in October that includes the last Friday in October.
Element ID – E1608
Data Element – NUMBER-MINUTES-TAUGHT-WEEK-1
XML Name – TX-NumberMinutesTaughtWeek1
Domain of Values –
Length – 4
Data Type – Numeric
Pattern - ####
Submission – Submission 1
Mandatory – No

17. SB 1873 Physical Fitness TSDS PEIMS Changes
Definition: E1609 – NUMBER-MINUTES-TAUGHT-WEEK-2 indicates the number of minutes in which physical education instruction is provided each week for each course section by campus during the second week of the 4 weeks in October that includes the last Friday in October
Element ID – E1609
Data Element – NUMBER-MINUTES-TAUGHT-WEEK-2
XML Name – TX-NumberMinutesTaughtWeek2
Domain of Values –
Length – 4
Data Type – Numeric
Pattern - ####
Submission – Submission 1
Mandatory – No

18. SB 1873 Physical Fitness TSDS PEIMS Changes
Definition: E1610 – NUMBER-MINUTES-TAUGHT-WEEK-3 indicates the number of minutes in which physical education instruction is provided each week for each course section by campus during the third week of the 4 weeks in October that includes the last Friday in October.
Element ID – E1610
Data Element – NUMBER-MINUTES-TAUGHT-WEEK-3
XML Name – TX-NumberMinutesTaughtWeek3
Domain of Values –
Length – 4
Data Type – Numeric
Pattern - ####
Submission – Submission 1
Mandatory – No

19. SB 1873 Physical Fitness TSDS PEIMS Changes
Definition: E1611 – NUMBER-MINUTES-TAUGHT-WEEK-4 indicates the number of minutes in which physical education instruction is provided each week for each course section by campus during the fourth week of the 4 weeks in October that includes the last Friday in October.
Element ID – E1611
Data Element – NUMBER-MINUTES-TAUGHT-WEEK-4
XML Name – TX-NumberMinutesTaughtWeek4
Domain of Values –
Length – 4
Data Type – Numeric
Pattern - #####
Submission – Submission 1
Mandatory – No

20. SB 1873 Physical Fitness Q & A
Question: When will the eight new data elements be reported? Answer: Submission 1. The new data elements can only be reported for the persons with staff responsibilities with PE service IDs. Staff with PE substitution responsibilities (PES PES00015) are not reported with the eight new elements. Additional Information: PE Course service IDs are " ", " ", " ", " ", "PES00052", "PES00053", "PES00054", "PES00055", "82200XXX", "82930XXX", "83200XXX", or "84200XXX "

21. SB 1873 Physical Fitness Q & A
Question: If multiple teachers are assigned to a particular PE course section, which PE teacher is reported with the elements? Answer: Only the Teacher of Record is reported with the Number of Students in Class (E0170) field greater than zero for each academic staff responsibility, and only the Teacher of Record is reported with the eight new data elements. See Rules: and

22. Rule Text / Business Meaning
SB 1873 Business Validation Changes – Fall
Rule #
Rule Text / Business Meaning
Error
Level
If SERVICE-ID is a Physical Education course (" ", " ", " ", " ", "PES00052", "PES00053", "PES00054", "PES00055", "82200XXX", "82930XXX", "83200XXX", or "84200XXX"), and NUMBER-STUDENTS-IN-CLASS is greater than 0, then the following fields must not be blank: NUMBER-DAYS-TAUGHT-WEEK-1, NUMBER-DAYS-TAUGHT-WEEK-2, NUMBER-DAYS-TAUGHT-WEEK-3, NUMBER-DAYS-TAUGHT-WEEK-4, NUMBER-MINUTES-TAUGHT-WEEK-1, NUMBER-MINUTES-TAUGHT-WEEK-2, NUMBER-MINUTES-TAUGHT-WEEK-3, and NUMBER-MINUTES-TAUGHT-WEEK-4. F
TX-NumberDaysTaughtWeek1, TX-NumberDaysTaughtWeek2, TX-NumberDaysTaughtWeek3, TX-NumberDaysTaughtWeek4, and TX-NumberMinutesTaughtWeek1, TX-NumberMinutesTaughtWeek2, TX-NumberMinutesTaughtWeek3, and TX-NumberMinutesTaughtWeek4 must be reported for Physical Education courses having TX-NumberOfStudentsInClass greater than 0.
If NUMBER-STUDENTS-IN-CLASS is 0 or blank/not reported, or SERVICE-ID is NOT a Physical Education course (" ", " ", " ", " ", "PES00052", "PES00053", "PES00054", "PES00055", "82200XXX", "82930XXX", "83200XXX", or "84200XXX"), then the following fields must be blank/not reported: NUMBER-DAYS-TAUGHT-WEEK-1, NUMBER-DAYS-TAUGHT-WEEK-2, NUMBER-DAYS-TAUGHT-WEEK-3, NUMBER-DAYS-TAUGHT-WEEK-4, NUMBER-MINUTES-TAUGHT-WEEK-1, NUMBER-MINUTES-TAUGHT-WEEK-2, NUMBER-MINUTES-TAUGHT-WEEK-3, and NUMBER-MINUTES-TAUGHT-WEEK-4.
TX-NumberDaysTaughtWeek1, TX-NumberDaysTaughtWeek2, TX-NumberDaysTaughtWeek3, TX-NumberDaysTaughtWeek4, and TX-NumberMinutesTaughtWeek1, TX-NumberMinutesTaughtWeek2, TX-NumberMinutesTaughtWeek3, and TX-NumberMinutesTaughtWeek4 are only reported for Physical Education courses having TX-NumberOfStudentsInClass greater than 0, and not for any other courses.
The Teacher of Record for a Physical Education responsibility must be reported with the new fields listed in the business rule/meaning.
Non-Physical Education and Non-Teacher of Record responsibilities cannot be reported with the new fields listed in the business rule/meaning.

23. Rule Text / Business Meaning
SB 1873 Business Validation Changes cont’d
Rule #
Rule Text / Business Meaning
Error Level
(new)
If NUMBER-DAYS-TAUGHT-WEEK-1 is greater than 0, then NUMBER-MINUTES-TAUGHT-WEEK-1 must be greater than 0. F
If TX-NumberDaysTaughtWeek1 indicates that this course is being taught at least 1 day that week, then TX-NumberMinutesTaughtWeek1 must be greater than zero (0).
If NUMBER-DAYS-TAUGHT-WEEK-2 is greater than 0, then NUMBER-MINUTES-TAUGHT-WEEK-2 must be greater than 0.
If TX-NumberDaysTaughtWeek2 indicates that this course is being taught at least 1 day that week, then TX-NumberMinutesTaughtWeek2 must be greater than zero (0).
If NUMBER-DAYS-TAUGHT-WEEK-3 is greater than 0, then NUMBER-MINUTES-TAUGHT-WEEK-3 must be greater than 0.
If TX-NumberDaysTaughtWeek3 indicates that this course is being taught at least 1 day that week, then TX-NumberMinutesTaughtWeek3 must be greater than zero (0).
If NUMBER-DAYS-TAUGHT-WEEK-4 is greater than 0, then NUMBERMINUTES-TAUGHT-WEEK-4 must be greater than 0.
If TX-NumberDaysTaughtWeek4 indicates that this course is being taught at least 1 day that week, then TX-NumberMinutesTaughtWeek4 must be greater than zero (0)
New rules verify that days taught and minutes taught are being reported simultaneously for any given week.

24. Rule Text / Business Meaning
SB 1873 Business Validation Changes cont’d
Rule #
Rule Text / Business Meaning
Error Level
If NUMBER-MINUTES-TAUGHT-WEEK-1 is greater than 0, then NUMBER-DAYS-TAUGHT-WEEK-1 must be greater than 0. F
If TX-NumberMinutesTaughtWeek1 indicates that this course is being taught at least 1 minute that week, then TX-NumberDaysTaughtWeek1 must be greater than zero (0).
If NUMBER-MINUTES-TAUGHT-WEEK-2 is greater than 0, then NUMBER-DAYS-TAUGHT-WEEK-2 must be greater than 0.
If TX-NumberMinutesTaughtWeek2 indicates that this course is being taught at least 1 minute that week, then TX-NumberDaysTaughtWeek2 must be greater than zero (0).
If NUMBER-MINUTES-TAUGHT-WEEK-3 is greater than 0, then NUMBER-DAYS-TAUGHT-WEEK-3 must be greater than 0.
If TX-NumberMinutesTaughtWeek3 indicates that this course is being taught at least 1 minute that week, then TX-NumberDaysTaughtWeek3 must be greater than zero (0).
If NUMBER-MINUTES-TAUGHT-WEEK-4 is greater than 0, then NUMBER-DAYS-TAUGHT-WEEK-4 must be greater than 0.
If TX-NumberMinutesTaughtWeek4 indicates that this course is being taught at least 1 minute that week, then TX-NumberDaysTaughtWeek4 must be greater than zero (0).
New rules verify that days taught and minutes taught are being reported simultaneously for any given week.

25. Rule Text / Business Meaning
SB 1873 Business Validation Changes cont’d
Rule #
Rule Text / Business Meaning
Error Level
If NUMBER-DAYS-TAUGHT-WEEK-1, NUMBER-DAYS-TAUGHT-WEEK-2, NUMBER-DAYS-TAUGHT-WEEK-3, or NUMBER-DAYS-TAUGHT-WEEK-4 is not blank, then NUMBER-DAYS-TAUGHT-WEEK-1, NUMBER-DAYS-TAUGHT-WEEK-2, NUMBER-DAYS-TAUGHT-WEEK-3, and NUMBER-DAYS-TAUGHT-WEEK-4 should be 1-5. S
When required to be reported, TX-NumberDaysTaughtWeek1, TX-NumberDaysTaughtWeek2, TX-NumberDaysTaughtWeek3, and TX-NumberDaysTaughtWeek4 should be at least 1 and not more than 5.
If NUMBER-MINUTES-TAUGHT-WEEK-1, NUMBER-MINUTES-TAUGHT-WEEK-2, NUMBER-MINUTES-TAUGHT-WEEK-3, or NUMBER-MINUTES-TAUGHT-WEEK-4 is not blank, then NUMBER-MINUTES-TAUGHT-WEEK-1 plus NUMBER-MINUTES-TAUGHT-WEEK-2 plus NUMBER-MINUTES-TAUGHT-WEEK-3 plus and NUMBER-MINUTES-TAUGHT-WEEK-4 should be less than or equal to 1800.
When required to be reported, the total minutes for a Physical Education class should be less than or equal to 1800 minutes for the 4 weeks of October.
New rule to warn users about reporting number of days taught more than five in a week. School on days other than Monday through Friday is rare.
New rule to warn users about reporting number of minutes taught more than 1800 during the four-week period in October (includes last Friday in October).

26. 2018-2019 Business Rule Changes (ESC)
Simple Solution. Brighter Futures.
Business Rule Changes (ESC)
April 2018
Presented by: Region One PEIMS Dept.

27. Rule Text / Business Meaning
18-19 Staff Rule Changes
Refine this rule checking payroll object code to staff responsibility, excluding paraprofessional responsibilities (ROLE-IDs 033 and 036). Paraprofessional ROLE-IDs are limited to using OBJECT-CODE 6129 for their payroll.
Rule Applies To
Rule #
Rule Text / Business Meaning
Error
Level
TSDS
PEIMS
Sub
ESC
District
Campus
Charter
(revised)
If OBJECT-CODE is "6119", then at least one staff responsibility with a ROLE-ID other than "033" or "036" must exist for that staff member. F 1 X
If the staff person has payroll with a TX-ObjectCode indicating "salaries or wages for teachers and other professional personnel", then they must have a staff responsibility reported for a non-paraprofessional role.
para-professional role-ids 033 and 036 should use Object-Code 6129 Salaries and Wages for Support Personnel

28. Rule Text / Business Meaning
18-19 Staff Rule Changes
New ECDS rules to verify CLASS-ROLE against ROLE-ID.
Rule Applies To
Rule #
Rule Text / Business Meaning
Error
Level
Collection
PEIMS
Sub
ESC
District
Campus
Charter
(new)
If CLASS-ROLE is "01", "02", or "03", then ROLE-ID must be "047" or "087". F
ECDS X
If TX-ClassRole indicates this teacher is the Teacher of Record (01), Assistant Teacher (02), or Support Teacher (03), then TX-StaffRole must be Substitute Teacher (047) or Teacher (087).
If CLASS-ROLE is "04", then ROLE-ID must be "033".
If TX-ClassRole indicates this staff person is a PK Classroom Aide (04), then TX-StaffRole must be Educational Aide (033).

29. Questions?
Questions?