1. Bank of America Implementation and Login Instructions
Case PCard and DCard
Procurement & Distribution Services

2. What is not changing What is changing
PCard policy
Procurement’s support of cardholders
Cycle dates.
September (Aug 27-Sept 25) is JP Morgan
October (Sept 26- Oct 25) is Bank of America Merill Lynch
October transactions must be reconciled by 9 pm Oct 30. This is unchanged.
What is changing
PCards and DCards from JP Morgan to Bank of America
Online portals from PaymentNet to Works

3. Resources Procurement, especially casepcard@case.edu and 368-4474
Procurement website
Bank of America training materials

4. Timeline
Ealry to mid Sept: Card distribution(by school Sept 16-20, Cedar Ave Service Center [10620 Cedar Ave] thereafter)
Sept 25, 11:59 pm: Last use of JP Morgan Mastercard.
Sept 26, 12:00 am: Begin use of Bank of America card.
Sept 27, 9 pm: View and allocate JP Morgan transactions, as usual.
Thereafter: Same cycle dates, using BoA.

5. Viewing and allocating
Like PaymentNet from JP Morgan, the similar BoA portal is “Works”.
Like PaymentNet, contact David right away if you have trouble logging in.

6. Website for Works

7. The login page

8. The login itself URL: https://payment2.works.com/works/
[longCase ; eg
User ID: [same as JPM PaymentNet]
Password: [This will be provided to soon via .
You will prompted to change this

9. A typical login

10. New: Two factor login. Two factor login is the industry standard for security. Similar to the CWRU Duo we’re used to. They’ll send you an (next slide).
Sent to Case .

11. from BoA

12. Two factor: copy and paste

13. Home page/Dashboard. Shows the accounts.

14. Finding transactions: each cardholder you allocate for.
Find the cardholder you want to view/allocate transactions for.
Click tiny arrow next four digits.
Click “View Full Details”

15. Choose cardholder’s transactions to allocate by clicking on the arrow next to their Account ID.

16. Cardholder information. The overview for this cardholder

17. Click “Expenses”, then “Transactions”

18. Sample transactions from a demo site.

19. To allocate a transaction, click the transaction itself (blue text) or tiny arrow next to the entry in “Document”, then “Allocate/Edit”

20. Allocating Speedtype: “GL01: Speedtype”

21. Allocating Account Code: GL02: Account Code (CWRU Chart of Accounts)

22. Optional/Rarely Used: Event Code (This is not used in the majority of Pcard transactions. Consult your budget director to see if they expect you to use event codes.)

23. Click “Save” or “Save and Allocate Next”

24. Allocate all the transactions, and then when done, logout

25. This concludes the instructions for viewing and allocating transactions in Works. Contact for assistance:
Bank of America Merrill Lynch Help documents within Works