1. Student Information System (SIS) Report
Presentation to the UTFAB
March 31, 2016
Bob Engmark, Director, Information Systems
Rusty Scott, Executive Associate Director ACNS
Christopher Seng, Director, Office of the Registrar
Good afternoon everyone,
Thank you for the invitation and opportunity to give an update.
Much detail in fall, with lots of impact, this spring higher level, less detail

2. The SIS Depends on Active Coordination
Academic Departments
ACNS
Admissions
Business and Financial Services
Center for Advising and Student Achievement
CSU Online
Financial Aid
Graduate School
Health Network
Housing
Information Systems
Registrar’s Office
Many campus partners involved in the student information system. SIS coordination requires active engagement with many from policy makers to those that put information into the system and those that consume the information for decision making.
Nine of those listed above contribute services within RAMweb for your use.
Contributing partners with content and services in development
Time and face to face, much of it not technical work but planning and staying on same page in delivery of services and messages.
3/31/2016
UTFAB SIS Spring 2016 Presentation

3. UTFAB SIS Spring 2016 Presentation
The SIS Serves…
Students (32,000+)
Faculty, advisors, staff (6,000+)
Applicants (20,000+)
Alumni (all)
Parents (20,000+)
We have this very large system, which is really many systems bound together, to provide supports/service for:
3/31/2016
UTFAB SIS Spring 2016 Presentation

4. UTFAB SIS Spring 2016 Presentation
Magnitude of the SIS
Financial Aid
$275M last year
$2.2B since Fall 2006
Last year
RAMweb - 4.5M logins
ARIESweb (faculty portal) - 2.4M hits on Student page
Since Fall 2007
Total enrollments - 2,926,022
Degrees Awarded in Banner – 53,455
3/31/2016
UTFAB SIS Spring 2016 Presentation

5. Major Initiatives underway…
RAMweb redesign
SIS/Banner upgrades
Semester at Sea integration to SIS
IPAS-2 Advisor portal enhancements
Very short list of the highest priority items but if you recall in our prior meetings we have many parts to the SIS
Famweb, ariesweb, ramweb, banner, bdms, rammobile, workflow, fsa atlas, CAT/CIM, eScripsafe, ODS, LMS, u.achieve, u.direct, TES, Transferology, Slate, serving many populations of student groups
Ramweb redesign
April testing and feedback
May Final changes
June go live
Ramwebstage.colostate.edu (not always current data but
SaS –
Almost 400 students now loaded to SIS,
Registration for this group for Fall is May 19 and May 20
Advisor Portal – system for advising support
3/31/2016
UTFAB SIS Spring 2016 Presentation

6. CSUSA Application Support - Tom Biedscheid, Director, SFS
1-stop for over 2,900 scholarships, $7.7m
Over 13,000 applications, Undergraduate, Graduate and Professional students
AcademicWorks is the software
In production 2 years
Initial purchase supported by UTFAB
Year 2 maintenance covered by VP Enrollment
Requesting ½ annual maintenance, $20,500
3/31/2016
UTFAB SIS Spring 2016 Presentation

7. What we’re requesting…
F17 Funding Request $ 716,833
FY 16 UTFAB Support $ 689,789
Hardware/software maintenance inflation $ ,867
Salary and Fringe $ ,677
Financial aid CSUSA application support $ ,500
Total FY17 Request $ 716,833
Any additional costs absorbed centrally
University matches UTFAB support and more
FY16 Total Budget $1,713,546
(UTFAB + Univ match + I.S. support)
Our request for this coming year, 716,833. About $8,000 less than our prior projection.
Cost savings from two licenses, QAS transition to usps andweb logic
New component to the request is additional support for CSUSA (50% of annual license amount)
12/5/2019
UTFAB SIS Spring 2016 Presentation

8. UTFAB SIS Spring 2016 Presentation
Partnership
Collaboration with UTFAB began in 2004
Project includes hardware, software and staff
Meets UTFAB funding criteria
We appreciate your continued support of the project
The UTF and student support provided the original impetus for the project
The SIS is critical core infrastructure
The systems are performing exceptionally well and meeting most demands for service
We, utfab and csu, colab began in Some of us were here then.
Your funding supports hardware, software and staffing, systems and databases
Jason was in your seat, wide awake back then.
We truly appreciate your support and do our best to utilize the funds for your benefit.
3/31/2016
UTFAB SIS Spring 2016 Presentation

9. UTFAB Funding Criteria
1. Benefit as many students as possible
All students at CSU are benefiting.
2. Ability to effectively utilize the fee
Your decision.
3. Not funded by CFT
Check.
4. Adherence to budget and accountability
5. Potential for direct student use
Absolutely.
6. Effort, thought & clarity in the plan
7. Quantitative usage data
Several examples
8. Financial co-sponsorship
60% of total funded by the University.
9. Central/distributed balance
10. Cost/benefit ratio
We believe we meet many of the funding criteria components.
3/31/2016
UTFAB SIS Spring 2016 Presentation

10. UTFAB SIS Spring 2016 Presentation
Questions…
are most welcome.
Thank You!
Contact:
Move on to Jimmie.
3/31/2016
UTFAB SIS Spring 2016 Presentation