1. Project Overall Status – September 16 to 27, 2019Y
Program is on track, per timeline, scope and budget
DG2 Go-Live Approved, continuing to work on outstanding conditions of remediation, Clark and SBCTC
DG3 Security activities delayed due to DG2 parallel work
Scope
Requirements Traceability Matrix (RTM) needs to be updated to validate original RFP requirements have been implemented, tested, and end-users trained on the processes and functionality
Schedule
Monitoring scope and impact of schedule of: Budgeting Tool, Continuing Education, Online Admissions Application, and OBIA solutions
Budget G
Currently tracking under budget
Allotment for Gate 4 funding has been partially approved (Partial approval with conditions per 8/30/19 OCIO letter).
Remaining Gate 4 funding in process per OCIO.
Executive Summary
The project is tracking per schedule and under budget. Scope review and definition for each deployment continues due to rework of key solutions. Each Deployment Group (DG) is engaged and all colleges now have an Initiation or Implementation Work Plan:
DG2 is preparing for October go-live. Go decision (with conditions) passed unanimously during Sept. 24, 2019 Steering Committee. ctcLink will be offline for the DG2 upgrade Oct and again for cutover activities Oct
DG3 is in the Construct Phase, focused on Conversion and Data Validation and Functional Unit Testing. Steering Committee approved new March 9, 2020 DG3 go-live date.
Steering Committee approved DG4 to enter the Implementation Phase, with a kick-off slated for Oct. 14, and a revised DG4 go-live date of Feb. 1, 2021.
DG5 colleges are in the Initiation Phase and continue Initiation Deliverables status reporting. Gate 1 Initiation Phase Peer Review slated for early Dec
DG6 is in the Initiation Phase and will start public status reporting this fall. The Initiation Phase Road Shows are being held throughout Oct
Contract negotiations continue for a new Continuing Education solution.
An RFI is being developed for the Online Admissions Application (OAA), in parallel with additional improvements to the current OAA solution.
Steering Committee approved the requirements for the Budget Planning Tool. Oracle/Mythics is developing a prototype and will provide a demo to the Budget Planning Tool work group.
Level Access completed Accessibility testing for Student and Employee Self-Service completed. Mobile and Message Center will begin in October. Phase 2 includes online admissions application and continuing education tools (OSECE and CampusCE).
Overall Status Summary per Deployment Group
DG#
PMO- Reported Status
Comments
College/ Agency
Self-Reported Status
DG2 Y
Security Production Build and Mapping late
Readiness conditions of work still in progress
Clark G
SBCTC
Spokane R
Tacoma
DG3
Conversion cycles have begun
Functional Unit Testing
Preparing for System Integration Testing
Cascadia
LCC
Olympic
Peninsula
Pierce
DG4
College teams working on Initiation Phase activities
Implementation begins Nov. 2019
DG5
Implementation begins March 2020
DG6
Implementation begins Nov 2020 1

2. Top Risks Reported – as of Sept. 27, 2019
LEGEND: Critical High Moderate Low C H L M
Risk Level
Risk Description
Mitigating Actions
Submitted by (name, org/college), Deployment Group & Date
Risk Owner (s) H
Chart of Accounts (CoA): User adoption and successful deployment (scheduled for July 1, 2019) is critical for Deployment Group 2 (DG2) timeline.
Update: Major items resolved. FIN team agreed to close out this risk.
Emmett Folk, ctcLink PM for FIN & HCM Team
DG2 Impacted, Risk Date:10/12/2018
*also Risk submitted by Matt Connelly, Spokane District PM on 10/23/2018
Emmett Folk
Clark: SF, FA, FIN , GL – Clark submitted these risks.
Update: Items related to Student Financials, Financial Aid, General Ledger and coordination between Student Financials and Finance. Go-Live and conversion logic/process has been agreed upon between Clark and ctcLink team.
Susan Maxwell, Clark College PM
DG2 Impacted, Risk Date: 2/1/2019
Risks #50, #51, #52, #58
John Henry Whatley, Emmett Folk, Chandan Goel
ctcLink Team: The GL & SF Conversion logic/requirements for the Go-Live term has still not been finalized. If not addressed soon, it creates a risk of being unavailable for college validation and meeting Cycle 4B and future cycles.
Update: Finance and Student Financials teams continue to meet to discuss AR (Accounts Receivable) items and alignment in data conversion activities and processes. Go-Live and conversion logic/process has been agreed upon between Clark and ctcLink team.
Chandan Goel
DG2 Impacted, Risk Date: 7/8/2019
Risk #71
(moved to Issue Log 8/1/19, Issue #50)
John Henry Whatley, Christyanna Dawson
Top Issues Reported – as of Sept. 27, 2019
LEGEND: High Moderate Low H M L
Issue Level
Issue Description
Status Update
Submitted by (name, org/college), Deployment Group & Date
Issue Owner (s) H
Security Mapping activities to mitigate UAT timeline have not addressed the new Security Design Production user access.
Update: The ctcLink team is highly concerned about the Production Security Mapping for DG2 Colleges and entering new Security into the UAT cycles.  SBCTC – Security mapping is not complete and doesn’t reflect roles/job. SBCTC SMEs are working with FIN/HCM leads to test security for specific modules/roles that are ready. Clark has been working closely with ctcLink team on roles to prepare for Go-Live.
ctcLink PMO submitted for ctcLink CS, HCM, FIN Team
DG2 Impacted, Issue Date: 4/16/2019
*also issue #37 submitted by Evelyn Williams, SBCTC on 6/26/19.
Tara Keen, Security Team M
Clark – Accessibility items
Clark has submitted issues around accessibility items they have identified. We are tracking these items and have provided this first round of information to Level Access (vendor) in early August. Clark has reviewed Phase 1 testing results and has a good understanding of what can be done prior and post Go-Live for accessibility.
Susan Maxwell, Clark College PM
DG2 Impacted, Issue Dates: 6/27/2019
Issues: #39-48
Owners assigned 2

3. ctcLink Quality Assurance Scorecard / Moran Technology Consulting Report August 2019
Overall Status Y
ctcLink Quality Assurance Scorecard - Moran Technology Consulting , November 2018
STATUS
PROJECT AREA
DESCRIPTION / NOTES G
SBCTC/Governance
The Go/No Go Decision for DG2 implementation is planned to be made in late September by the ctcLink Steering Committee. This decision is considered most critical to meeting the schedule for success of DG2 and impacts all remaining Deployment Groups.
Project Management
The PMO continues to make adjustments in staffing, and team continues working well together. PMO was preparing the Readiness Template for intended use with DG2. Y
Phase Scope
QA continues to remain concerned that the risk created by the number of solutions to be re-implemented to replace/augment current PeopleSoft functionality. Major scope changes will impact budget, schedule, and project and support staffing. The implementation of enhanced role security for ctcLink is a major Project and QA schedule risk concern.
Schedule Status
The DG2 schedule is now less than 60 days from Go-live. Pressures are mounting on the project team and the DG2 Colleges and State Board. The PMO was actively detailing multi-step plans for DG2 Go-live data conversions and production cutover. FLC colleges will be going into a production upgrade state with new functionality, while Clark and the State Board will be first time implemented with PeopleSoft.
Training
Training team and consultants continue working on preparing materials for the delivery of end-user training courses scheduled for September. This scope includes a combination of Self-Paced Courses and Instructor-Led Training workshops. However, considering the workstream schedule, QA continues to be concerned that considerable content development remains for the 56 courses to support range of end-user training. The majority of the planned 36 Instructor –Led courses is Finance pillar specific and requires support from functional project staff.
Testing
The last DG2 User Acceptance Testing (UAT) Sprint (Sprint #6) is now scheduled for the first week of September. DG2 has been executing a large testing workstream that includes parallel testing for payroll, financial aid, and tuition calculation.
Configurations / Data Conversion
Technical staff supported the DG2 cycle 4B conversion for additional data validation by Clark and SBCTC. The data conversion and production implementation of the Bio-Demo data for Clark College and SBCTC has a September 7 target date. Performance Load Testing identified technical production to ensure ctcLink system meets increased student user usage projections (20, 000 active student users).
Organizational Change Management
PMO/OCM is actively engaged with all colleges now involved with their Deployment Groups. ctcLink management teams continue to meet with DG colleges via on-site check-ins. With 60 days until Go-live, QA remains concerned the PMO focuses on the DG2 schedule/priority activities.
Project Staffing
Project staffing is adequate at this time and continues to make staffing adjustments as appropriate. PMO is recruiting for open positions. PMO to begin using off-shore technical resources to perform and augment systems integration testing work.
Technical Environment
The IT division continues addressing processes and critical staffing. Additional positions supporting ctcLink production have been approved and hiring underway. The ERP Change Management Board is being re-implemented to improve coordination and scheduling of changes. Service Level Agreement is awaiting final signatures.
LEGEND
GREEN
YELLOW
RED
Risk Description:
Low risks may be encountered.
NO immediate action needed
Moderate risks may be encountered. Serious deficiency and action item recommended.
High risks may be encountered.
Needs to be escalated and can impact project effort or cost. 3

4. WA State Office of the Chief Information Officer (OCIO) Oversight
Washington State Office of the Chief Information Officer (OCIO) Oversight as of September 2019
Overall Status Y
WA State Office of the Chief Information Officer (OCIO) Oversight
WA State Office of the Chief Information Officer (OCIO) Oversight
OCIO Conditions to new ctcLink Investment Plan Approval
Status G 1
Project must remain in line with SBCTC and OCIO policies
Ongoing 2
QA (Moran) to report to ctcLink executive sponsor and State CIO
Complete 3
Follow pre-determined OFM funding gates and approvals 4
Monthly status reporting 5
Continue reporting on Remediation items in Integrated Work Plan Y 6
OCIO approval of the 4 remediation solutions: Budgeting tool, Continuing Education Application, Online Admissions Application
In Progress 7
OCIO must be notified prior to use of contingency funds
N/A 8
Perform a post-implementation review (lessons learned) after each deployment and post on the OCIO dashboard within 30 days of go-live
Planned as Activities in Project Work Plans 9
Process and timeline for filling the SBCTC CIO position by 1/31/2018
ctcLink Technology Pool Status and Gate #
Status G --
Pre-IT Pool Implementation, Stability & Remediation
Approved 1
Planning & Remediation
1/1/2018 2
DG2 – Initiation & Structure Phase 3
DG2 – Construct Phase
DG3 – Initiation & Structure Phase
In Progress
1/1/2019 4
DG2 – Transition & Deploy Phase
DG3 – Construct Phase
DG4 – Initiation & Structure Phase
Partially Approved
7/1/2019 5
DG3 – Transition & Deploy Phase
DG4 – Construct Phase
DG5 – Initiation & Structure Phase
Future
3/1/2020 6
DG4 – Transition & Deploy Phase
DG5 – Construct Phase
DG6 – Initiation & Structure Phase
11/1/2020 7
DG5 – Transition & Deploy Phase
DG6 – Construct, Transition & Deploy Phase
11/1/2021
Note: New ctcLink Investment Plan approved by OCIO, with above conditions, on Jan. 19, 2018.

5. Budget Status – as of Aug. 31, 2019

6. Pillar Status – September 16 to 27, 2019 Human Capital Management
Campus Solutions G
Accomplished this period
Held Course and Class Fee workshop at Clark (9/20)
Begin DG2 Upgrade Weekend activities
Support DG3 Cycle 3 Data Validation
Prep for DG3 Class building workshop
Complete UAT material planning/build for Mobile
Complete UAT for DG2
Support DG2 End User Training
Completed DG2 Mock Run for Go Live activities
Completed DG2 Cycle 5 Data Validation
OSECE walkthrough with Clark
Prep for Dual Processing walk through at Clark
Planned for next period
Hold DG3 Class building workshop (9/30)
Dual Processing walk through at Clark (9/30)
Continue DG3 FIT
Begin DG3 SIT
Resolve any outstanding DG2 issues
Hold Mobile UAT with DG2
Planned, but not completed
Human Capital Management Y
Accomplished this period
Completed DG2 Go-Live Dry Run activities
Completed DG4 BPFG session planning
Completed support for DG2 Cycle 4B validation activities
Continued DG2 Cutover planning
Continued support of DG3 Cycle 3 validation activities
Continued review of Security Redesign Role/Permission List Defn.
Continued DG2 UAT support activities
Continued review of DG2 Training content structure and materials
Continued DG2 configuration build out in FNC environment
Continued DG3 configuration build out in FNC environment
Planned for next period
Continue DG2 Cutover planning
Begin DG2 “Upgrade Weekend” activities
Complete support of DG3 Cycle 3 validation activities
Continue review of Security Redesign Role/Permission List Defn.
Complete DG2 UAT support activities
Continue review of DG2 Training content structure and materials
Continue DG2 configuration build out in FNC environment
*If status is yellow or red, describe why.
Need for additional functional team support in earlier work packages and currently in-process work items has delayed the start of functional team level DG2 go-live planning and prep activities.
Finance Y
Accomplished this period
Completed DG2 Go-Live Dry Run activities
Completed DG4 BPFG session planning
Completed support of DG2 Cycle 4B validation activities
Continued DG2 Cutover planning
Continued support of DG3 Cycle 3 validation activities
Continued review of Security Redesign Role/Permission List Defin.
Continued DG2 UAT support activities
Continued review of DG2 Training content structure and materials
Continued DG2 configuration build out in FNC environment
Continued DG3 configuration build out in FNC environment
Planned for next period
Continue DG2 Cutover planning
Begin DG2 “Upgrade Weekend” activities
Complete support of DG3 Cycle 3 validation activities
Continue review of Security Redesign Role/Permission List Defn.
Complete DG2 UAT support activities
Continue review of DG2 Training content structure and materials
Continue DG2 configuration build out in FNC environment
*If status is yellow or red, describe why.
Need for additional functional team support in earlier work packages and currently in-process work items has delayed the start of functional team level DG2 go-live planning and prep activities.
Pillar Status – as of 6/8/2018

7. Workstream Status – September 16 to 27, 2019
Communications G
Accomplished this period
Steering Committee agenda prep, meeting materials development, review, distribution
Prepare Go/No-Go decision package materials (spreadsheet, presentation deck)
Dry run communications
Deployment Group status blog post
DG2 Go-Live Comms Planning (Internal planning; FirstLink review/assist with upgrade/downtime comms; met with Clark, SBCTC PIOs re go-live comms needs/concerns/protocol.
Planned for next period
Complete presentation materials for Oct 16 Legislative meeting
cELC meeting materials support, review, distribution
Steering Committee meeting/minutes
Continue Phase/Countdown Communications planning (focus on Deploy Phase for DG2)
Technical G
CONVERSION
Accomplished this period
DG2: Conversion Issues review/ resolution.
DG2: Successfully completed the DG2 Dry Run Upgrade and Conversion Activities.
DG2L Resolved issues identified during the DG2 dry run activity.
Planned for next periods
DG2 Dry Run Issues review.
Resolve any outstanding Conversion issue.
DG2 Go Live Preparation.
DEVELOPMENT
Support and work on Service Desk, FIT, SIT & UAT tickets for CS, HCM & FS pillars.
Update UPGRADE project migration list based on lesson learned during dry run.
Review DG2 readiness checklist.
Support FWL – Instructor Advisor load.
Planned for next period
DG2 Go-Live Prep activities.
DG2 Dry run issue review.
Fund Balancing changes for OAA
ENVIRONMENTS
DG2 CONVERSION Dry Run activities
Working with Oracle accessibility issues reported by Level access
Various refresh activities post conversion
Technical support for project team;
DG2 Dry Run issue review
Load Testing Project report review with PMO
DG2 Go-Live prep activities
Testing Y
Accomplished this period
Continued system integration testing (SIT) DG2
Finance 100% Complete
HCM 100% Complete
CS 89% Complete
Continued Sprint 6 testing
Provided metrics on SIT and UAT status
Continued to build UAT materials for final sprint
Supported Sprint Closure for 1-5 UAT
Planned for next period
Continue System Integration Testing
Continue supporting UAT
*If status is yellow or red, describe why.
Overlapping project tasks that utilize the same resources may impact testing.
Training Y
Accomplished this period
Continued work on in all pillars on development of End User Training Courses
Released 30 completed End User Courses to participants
Currently at 50% for End User Training Canvas Courses
Worked with DG2 PM’s to incorporate lessons learned from EUT
Working with Communications and Digital Asset Manger to create new registration process
Continued work to define training scope, work assignments, activity durations, and dependencies
Planned for next period
Continue to work on End User Training courses
*If status is yellow or red, describe why.
Large amount of materials needed with upcoming timelines.
Organizational Change Management G
Accomplished this period
Met with DG2 PM’s to discuss how change management activities are going with their teams
Planning Go-Live Readiness meetings with DG2 college
Conducted onboarding with new college PMs and OCMs
Planning next meeting with all technical colleges to discuss the differences between how they do business and other colleges.
Met with DG5 to help prepare them for their Peer Review
Planned for next period
Continue to work with CPW Facilitators and Functional Teams to determine scope for upcoming sessions
Continue College Relations/OCM Check-ins with DG3, DG4, DG5 and DG6

8. Deployment Group 2 Timeline (High Level Phases)

9. Deployment Group 2 Self-Reported Status – September 16 to 27, 2019
Clark College G
Accomplished this period
Clark ctcLink Steering Team recommended a Go decision, contingent upon a list of Conditions and Concerns.
Hosted SBCTC ctcLink Steering Team at Clark.
Access to SVL environment, beginning to review roles
SBCTC 1 day session for course fees and instructors – however we did not accomplish any data entry due to missing information in production
Began student communications
Planned for next period
Finalize Security roles
Set up meetings with various groups
Work on Conditions and Concerns, monitor
Community Colleges of Spokane R
Accomplished this period
Continued work on finalizing FY Close 16,17 & 18.
Completed HCM Image update UAT
Staff continued to sign up for ctcLink 9.2 Training
Working on CS 9.2 GO-Live communications plan for students & staff
Planned for next period
Create plan for testing new security roles (how/when/who)
Have CCS staff continue to test CS 9.2 via the SVL environment
Continue ctclink 9.2 Training
*If status is yellow or red, describe why.
Readiness of CS 9.2 Release
Concerns with the readiness of the CS 9.2 SVL environment. Not all issues worked out with CTC_ mapping to Z_ roles. CCS staff seeing issues with CS homepage and missing tiles.
No communications that the CS 9.2 mock cutover was passing 100%.
Below issues not blocking CS 9.2 release but impact DG2 and future ctcLink colleges
Security Roles and supporting documents not completed yet for CCS.
SBCTC Agency Y
Accomplished this period
Agency Tier 1 contact and escalation plan completed and approved.
Process deadlines for transition cut-off distributed.to all staff
Travel FAQ document completed – under review.
Weekly communications on key points distributed via and posters
Plan completed for all-staff communication and distribution of EMPLID
Progress getting OBIS (supplemental system) and CI Upload for Vouchers for grant invoices from colleges set up.  Work is ongoing.
Completed some EUT training in canvas
Planned for next period
Work continues with IT programming staff on OBIS and CI upload
Will continue to participate in training as released.
Will continue work on validation for Grants.
HR will send message to all staff on 10/7/19 with EMPLID and other important information for go-live.
Planned, but not completed:
End-to-end testing planned once Security and AWE in place.
*If status is yellow or red, describe why.
The SBCTC agency currently is making progress working through security issues and anticipate progress to continue. Although we’re seeing progress, security remains an area of concern and focus.
Tacoma Community College G
Accomplished this period
Local SMEs attended ctcLink Security redesign group, ctcLink PM groups, ctcLink governance groups, various ctcLink status meetings
Participated in ctcLink Security redesign activities
Participate in UAT
Monitor and communicate UAT status
Received Training info from SBCTC
Started coordinating Training
QA with Moran
Planned for next period
Local SMEs attend ctcLink Security redesign group, ctcLink PM groups, ctcLink governance groups, various ctcLink status meetings
Work with SMEs, Pillar Leads, TCC Leadership to get better participation in the project
Plan and execute OCM for DG2 project
Go/No-Go Signoff

10. Deployment Group 3 Timeline (High Level Phases)

11. Deployment Group 3 Self-Reported Status – September 16 to 27, 2019
Cascadia College G
Accomplished this period
CS, SF, and HCM departments completed data error cleanup activities (2020Q1)
Completed “Active” Course Catalog & Attribute build in PS Production Environment
CS, FA, SF, HCM, FIN pillars completed data validation cycle #3
FIN updated
Planned for next period
Finalize Cascadia’s Testing & Training Plan
Continue internal Training Management Team planning
Continue internal Testing Management Team planning
Complete draft of Cascadia Data Governance Plan (includes Reporting & Query Management planning)
Continue “Inactive” Course Catalog & Attribute build in PS Production Environment
Engage with SBCTC for SIT & Parallel Testing
Planned, but not completed
Finance did not complete Accounts Receivable data cleanup – there are no cleanup instructions.
Lower Columbia College G
Accomplished this period
All pillars continued Cycle #3 data validation
CS SMEs participated in Schedule of Classes Pre-Production Workshop WebEx
Continued work on course catalog build in the PS production environment
OCM lead presented at fall in-service week sessions
Departments continued data error cleanup activities (2020Q1)
Planned for next period
Schedule fall quarter alignment team meetings
Class Schedule SMEs will participate in class schedule production build workshop at SBCTC
PM to begin preparing campus schedule for upcoming activities
Continue on campus messaging and communication about ctcLink.
Peninsula College G
Accomplished this period
SMEs continuing to complete validation activities
Instruction SMEs continue to work production environment validating catalog
Planned for next period
Continue validation
Pierce College District G
Accomplished this period
CS SMEs participated in Schedule of Classes Production Workshop WebEx.
PM presented ctcLink Update at All College/Fall Welcome Back
SMEs continued Cycle #3 data validation.
SMEs continued quarterly data error clean-up efforts (2020Q1).
Planned for next period
Continue work on College Communications Plan.
Schedule November and January Executive Leadership and Dean Team meetings.
Planned, but not completed
Review applicants for project positions.
Identify/establish training space.
Work on Training Plan.
Work on Testing Plan.
Olympic College G
Accomplished this period
Continued Cycle 3 Data Validation
Continued work on Course revisions in Production
Planned for next period
Additional Change Impact Analysis Workshops
ctcLink Data, Query, Reporting planning
Class scheduling Production Workshops
Revise Olympic College timeline to revised schedule
Planned, but not completed
Additional CIA Workshops

12. Deployment Group 4 Dashboard Reports – September 16 to 27, 2019
DG4 Initiation Phase Completion Summary
Percentage of deliverables completed and tracked in Project Web App (PWA) by each college:
College Orientation & Resourcing
College Project Planning (from templates)
Conduct Initial Data Cleansing
Document Current Legacy Business Processes
Supplemental Systems Analysis
College/District
As of Sept. 27, 2019
Centralia College
72%
Edmonds Community College
74%
Highline College
64%
Seattle Colleges (3)
63%
Wenatchee Valley College
70%
DG4 General Timeline Draft G

13. Deployment Group 5 Dashboard Reports – September 16 to 27, 2019
DG5 Initiation Phase Completion Summary
Percentage of deliverables completed and tracked in Project Web App (PWA) by each college:
College Orientation & Resourcing
College Project Planning (from templates)
Conduct Initial Data Cleansing
Document Current Legacy Business Processes
Supplemental Systems Analysis
College/District
As of
Sept. 27, 2019
Target Percentage for Sept. 2019
Bellevue College
22%
55%
Bellingham Technical College
32%
Big Bend Community College
28%
Everett Community College
34%
Grays Harbor College
40%
Green River College
35%
Skagit Valley College
45%
Whatcom Community College
46%
DG5 Pre-Implementation and General Timeline G

14. ctcLink Remediation Status Reports – September 16 to 27, 2019
Solution
Status
Due Date
Campus Solutions
7 of 45 remain open
DG3
Financial Management
5 of 39 remain open
DG2
Human Capital Management
3 of 25 remain open
Faculty Workload
Complete
March 2019
DRS Redistribution
May 2019
Absence Management
April 2019
Security Audit Controls
Security Redesign / Mapping
FLC / DG2
Student Billing/Third-Party Billing
Budget Planning
Work Group Finalize Requirements
Online Admissions App
RFI Being Developed
Continuing Education
Contract Finalization
Community Colleges of Spokane R
CCS Remediation Conditions: FY Close
Ability to Close YE for (16, 17, 18, 19)
Exchanged s with John Ginther today and asked for an update on why State Board has not posted all adjusting journals and run the closing rules. Also asked for State Board plan to export the adjustments for FY's 16, 17, and 18 into Excel in order to run the closing rules to obtain accurate opening and fund balances. John is looking into it, and will provide a response later.
Book to Bank Cash Reconciliation - State Board changed the accounts to be used for cash posting, and changed the chartstrings on several item types to try and partially alleviate the ongoing problem, however, a total solution has not been identified. Spokane still needs reports that will assist the reconciliation process, and a complete list of Finance system processes that run with dependencies to help us troubleshoot discrepancies.
*If status is yellow or red, describe why.
FWL remediation conditions not met for approvals. No communication or engagement from SBCTC to address or communicate a proposal to fix. Broken since March No one from SBCTC is assigned to this critical issue.
Third-Party contracts passed UAT but broken in Production (broken in DG2 UAT as well).
Tacoma Community College G
Remediation Items progress this period
See SBCTC status update for Remediation items, tickets, and worklist.
Accomplished this period
Monitored remediation items progress and communicate to local stakeholders

15. Other ctcLink Project Activities – Status as of September 27, 2019
Solution
Status
RFP Publish
Solution Decision
Accessibility
Phase 1 Accessibility Testing has completed with exception of Mobile/Message Center and results being evaluated (Student & Employee Self-Service)
Working with Oracle to identify when findings fixes will be pushed to customers
Scheduling Phase 2 and Mobile testing
5/10/2019
Phase 1 complete with exception of Mobile and Message Center
Phase 2 will begin in October
Continuing Education
Governance approved procurement and decision of Vendor
Vendor contract approved and signed
Statement of Work (SOW) 1 approved and signed to build baseline
Presentation at CEC meeting to confirm date of system wide workshop
Begin working with CampusCE on SOW 2, 3, 4, etc.
10/15/2018
Contract Draft Complete
Overall Pricing in Negotiations
Online Admissions Application
Sub-Committee finalized OAA requirements
Project Team performed Fit/Gap of ctcLink functionality
OAA workgroup evaluated select solutions currently in use at other PeopleSoft universities and colleges
OAA workgroup developing a short list of best/possible solutions to identify those solutions on 2/12/2019
RFI to understand possible solutions and costs before final decision on RFP or custom solution
Continue to enhance current OAA based on requirements for RFI
TBD
RFI requested
Current ctcLink OAA requirements being prioritized prior to continue improvements
Budget Planning Tool
Committee formed to review, finalize, approve Budgeting requirements
Budget Planning Tool Work Group meetings underway to finalize requirements and vet Oracle PBCS Solution
Oracle/Mythics building Prototype of PBCS Solution with templates from
(Peninsula, Pierce, Spokane, and SBCTC)
Work Group will review prototype and recommend to ctcLink Governance if PBCS will meet requirements or if an RFP will need to be developed
ctcLink Budget Planning Requirements Approved