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Project Overall Status – September 16 to 27, 2019

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Presentation on theme: "Project Overall Status – September 16 to 27, 2019"— Presentation transcript:

1 Project Overall Status – September 16 to 27, 2019
Y Program is on track, per timeline, scope and budget DG2 Go-Live Approved, continuing to work on outstanding conditions of remediation, Clark and SBCTC DG3 Security activities delayed due to DG2 parallel work Scope Requirements Traceability Matrix (RTM) needs to be updated to validate original RFP requirements have been implemented, tested, and end-users trained on the processes and functionality Schedule Monitoring scope and impact of schedule of: Budgeting Tool, Continuing Education, Online Admissions Application, and OBIA solutions Budget G Currently tracking under budget Allotment for Gate 4 funding has been partially approved (Partial approval with conditions per 8/30/19 OCIO letter). Remaining Gate 4 funding in process per OCIO. Executive Summary The project is tracking per schedule and under budget. Scope review and definition for each deployment continues due to rework of key solutions. Each Deployment Group (DG) is engaged and all colleges now have an Initiation or Implementation Work Plan: DG2 is preparing for October go-live. Go decision (with conditions) passed unanimously during Sept. 24, 2019 Steering Committee. ctcLink will be offline for the DG2 upgrade Oct and again for cutover activities Oct DG3 is in the Construct Phase, focused on Conversion and Data Validation and Functional Unit Testing. Steering Committee approved new March 9, 2020 DG3 go-live date. Steering Committee approved DG4 to enter the Implementation Phase, with a kick-off slated for Oct. 14, and a revised DG4 go-live date of Feb. 1, 2021. DG5 colleges are in the Initiation Phase and continue Initiation Deliverables status reporting. Gate 1 Initiation Phase Peer Review slated for early Dec DG6 is in the Initiation Phase and will start public status reporting this fall. The Initiation Phase Road Shows are being held throughout Oct Contract negotiations continue for a new Continuing Education solution. An RFI is being developed for the Online Admissions Application (OAA), in parallel with additional improvements to the current OAA solution. Steering Committee approved the requirements for the Budget Planning Tool. Oracle/Mythics is developing a prototype and will provide a demo to the Budget Planning Tool work group. Level Access completed Accessibility testing for Student and Employee Self-Service completed. Mobile and Message Center will begin in October. Phase 2 includes online admissions application and continuing education tools (OSECE and CampusCE). Overall Status Summary per Deployment Group DG# PMO- Reported Status Comments College/ Agency Self-Reported Status DG2 Y Security Production Build and Mapping late Readiness conditions of work still in progress Clark G SBCTC Spokane R Tacoma DG3 Conversion cycles have begun Functional Unit Testing Preparing for System Integration Testing Cascadia LCC Olympic Peninsula Pierce DG4 College teams working on Initiation Phase activities Implementation begins Nov. 2019 DG5 Implementation begins March 2020 DG6 Implementation begins Nov 2020 1

2 Top Risks Reported – as of Sept. 27, 2019
LEGEND: Critical High Moderate Low C H L M Risk Level Risk Description Mitigating Actions Submitted by (name, org/college), Deployment Group & Date Risk Owner (s) H Chart of Accounts (CoA): User adoption and successful deployment (scheduled for July 1, 2019) is critical for Deployment Group 2 (DG2) timeline. Update: Major items resolved. FIN team agreed to close out this risk. Emmett Folk, ctcLink PM for FIN & HCM Team DG2 Impacted, Risk Date:10/12/2018 *also Risk submitted by Matt Connelly, Spokane District PM on 10/23/2018 Emmett Folk Clark: SF, FA, FIN , GL – Clark submitted these risks. Update: Items related to Student Financials, Financial Aid, General Ledger and coordination between Student Financials and Finance. Go-Live and conversion logic/process has been agreed upon between Clark and ctcLink team. Susan Maxwell, Clark College PM DG2 Impacted, Risk Date: 2/1/2019 Risks #50, #51, #52, #58 John Henry Whatley, Emmett Folk, Chandan Goel ctcLink Team: The GL & SF Conversion logic/requirements for the Go-Live term has still not been finalized. If not addressed soon, it creates a risk of being unavailable for college validation and meeting Cycle 4B and future cycles. Update: Finance and Student Financials teams continue to meet to discuss AR (Accounts Receivable) items and alignment in data conversion activities and processes. Go-Live and conversion logic/process has been agreed upon between Clark and ctcLink team. Chandan Goel DG2 Impacted, Risk Date: 7/8/2019 Risk #71 (moved to Issue Log 8/1/19, Issue #50) John Henry Whatley, Christyanna Dawson Top Issues Reported – as of Sept. 27, 2019 LEGEND: High Moderate Low H M L Issue Level Issue Description Status Update Submitted by (name, org/college), Deployment Group & Date Issue Owner (s) H Security Mapping activities to mitigate UAT timeline have not addressed the new Security Design Production user access. Update: The ctcLink team is highly concerned about the Production Security Mapping for DG2 Colleges and entering new Security into the UAT cycles.  SBCTC – Security mapping is not complete and doesn’t reflect roles/job. SBCTC SMEs are working with FIN/HCM leads to test security for specific modules/roles that are ready. Clark has been working closely with ctcLink team on roles to prepare for Go-Live. ctcLink PMO submitted for ctcLink CS, HCM, FIN Team DG2 Impacted, Issue Date: 4/16/2019 *also issue #37 submitted by Evelyn Williams, SBCTC on 6/26/19. Tara Keen, Security Team M Clark – Accessibility items Clark has submitted issues around accessibility items they have identified. We are tracking these items and have provided this first round of information to Level Access (vendor) in early August. Clark has reviewed Phase 1 testing results and has a good understanding of what can be done prior and post Go-Live for accessibility. Susan Maxwell, Clark College PM DG2 Impacted, Issue Dates: 6/27/2019 Issues: #39-48 Owners assigned 2

3 ctcLink Quality Assurance Scorecard / Moran Technology Consulting Report August 2019
Overall Status Y ctcLink Quality Assurance Scorecard - Moran Technology Consulting , November 2018 STATUS PROJECT AREA DESCRIPTION / NOTES G SBCTC/Governance The Go/No Go Decision for DG2 implementation is planned to be made in late September by the ctcLink Steering Committee. This decision is considered most critical to meeting the schedule for success of DG2 and impacts all remaining Deployment Groups. Project Management The PMO continues to make adjustments in staffing, and team continues working well together. PMO was preparing the Readiness Template for intended use with DG2. Y Phase Scope QA continues to remain concerned that the risk created by the number of solutions to be re-implemented to replace/augment current PeopleSoft functionality. Major scope changes will impact budget, schedule, and project and support staffing. The implementation of enhanced role security for ctcLink is a major Project and QA schedule risk concern. Schedule Status The DG2 schedule is now less than 60 days from Go-live. Pressures are mounting on the project team and the DG2 Colleges and State Board. The PMO was actively detailing multi-step plans for DG2 Go-live data conversions and production cutover. FLC colleges will be going into a production upgrade state with new functionality, while Clark and the State Board will be first time implemented with PeopleSoft. Training Training team and consultants continue working on preparing materials for the delivery of end-user training courses scheduled for September. This scope includes a combination of Self-Paced Courses and Instructor-Led Training workshops. However, considering the workstream schedule, QA continues to be concerned that considerable content development remains for the 56 courses to support range of end-user training. The majority of the planned 36 Instructor –Led courses is Finance pillar specific and requires support from functional project staff. Testing The last DG2 User Acceptance Testing (UAT) Sprint (Sprint #6) is now scheduled for the first week of September. DG2 has been executing a large testing workstream that includes parallel testing for payroll, financial aid, and tuition calculation. Configurations / Data Conversion Technical staff supported the DG2 cycle 4B conversion for additional data validation by Clark and SBCTC. The data conversion and production implementation of the Bio-Demo data for Clark College and SBCTC has a September 7 target date. Performance Load Testing identified technical production to ensure ctcLink system meets increased student user usage projections (20, 000 active student users). Organizational Change Management PMO/OCM is actively engaged with all colleges now involved with their Deployment Groups. ctcLink management teams continue to meet with DG colleges via on-site check-ins. With 60 days until Go-live, QA remains concerned the PMO focuses on the DG2 schedule/priority activities. Project Staffing Project staffing is adequate at this time and continues to make staffing adjustments as appropriate. PMO is recruiting for open positions. PMO to begin using off-shore technical resources to perform and augment systems integration testing work. Technical Environment The IT division continues addressing processes and critical staffing. Additional positions supporting ctcLink production have been approved and hiring underway. The ERP Change Management Board is being re-implemented to improve coordination and scheduling of changes. Service Level Agreement is awaiting final signatures. LEGEND GREEN YELLOW RED Risk Description: Low risks may be encountered. NO immediate action needed Moderate risks may be encountered. Serious deficiency and action item recommended. High risks may be encountered. Needs to be escalated and can impact project effort or cost. 3

4 WA State Office of the Chief Information Officer (OCIO) Oversight
Washington State Office of the Chief Information Officer (OCIO) Oversight as of September 2019 Overall Status Y WA State Office of the Chief Information Officer (OCIO) Oversight WA State Office of the Chief Information Officer (OCIO) Oversight OCIO Conditions to new ctcLink Investment Plan Approval Status G 1 Project must remain in line with SBCTC and OCIO policies Ongoing 2 QA (Moran) to report to ctcLink executive sponsor and State CIO Complete 3 Follow pre-determined OFM funding gates and approvals 4 Monthly status reporting 5 Continue reporting on Remediation items in Integrated Work Plan Y 6 OCIO approval of the 4 remediation solutions: Budgeting tool, Continuing Education Application, Online Admissions Application In Progress 7 OCIO must be notified prior to use of contingency funds N/A 8 Perform a post-implementation review (lessons learned) after each deployment and post on the OCIO dashboard within 30 days of go-live Planned as Activities in Project Work Plans 9 Process and timeline for filling the SBCTC CIO position by 1/31/2018 ctcLink Technology Pool Status and Gate # Status G -- Pre-IT Pool Implementation, Stability & Remediation Approved 1 Planning & Remediation 1/1/2018 2 DG2 – Initiation & Structure Phase 3 DG2 – Construct Phase DG3 – Initiation & Structure Phase In Progress 1/1/2019 4 DG2 – Transition & Deploy Phase DG3 – Construct Phase DG4 – Initiation & Structure Phase Partially Approved 7/1/2019 5 DG3 – Transition & Deploy Phase DG4 – Construct Phase DG5 – Initiation & Structure Phase Future 3/1/2020 6 DG4 – Transition & Deploy Phase DG5 – Construct Phase DG6 – Initiation & Structure Phase 11/1/2020 7 DG5 – Transition & Deploy Phase DG6 – Construct, Transition & Deploy Phase 11/1/2021 Note: New ctcLink Investment Plan approved by OCIO, with above conditions, on Jan. 19, 2018.

5 Budget Status – as of Aug. 31, 2019

6 Pillar Status – September 16 to 27, 2019 Human Capital Management
Campus Solutions G Accomplished this period Held Course and Class Fee workshop at Clark (9/20) Begin DG2 Upgrade Weekend activities Support DG3 Cycle 3 Data Validation Prep for DG3 Class building workshop Complete UAT material planning/build for Mobile Complete UAT for DG2 Support DG2 End User Training Completed DG2 Mock Run for Go Live activities Completed DG2 Cycle 5 Data Validation OSECE walkthrough with Clark Prep for Dual Processing walk through at Clark Planned for next period Hold DG3 Class building workshop (9/30) Dual Processing walk through at Clark (9/30) Continue DG3 FIT Begin DG3 SIT Resolve any outstanding DG2 issues Hold Mobile UAT with DG2 Planned, but not completed Human Capital Management Y Accomplished this period Completed DG2 Go-Live Dry Run activities Completed DG4 BPFG session planning Completed support for DG2 Cycle 4B validation activities Continued DG2 Cutover planning Continued support of DG3 Cycle 3 validation activities Continued review of Security Redesign Role/Permission List Defn. Continued DG2 UAT support activities Continued review of DG2 Training content structure and materials Continued DG2 configuration build out in FNC environment Continued DG3 configuration build out in FNC environment Planned for next period Continue DG2 Cutover planning Begin DG2 “Upgrade Weekend” activities Complete support of DG3 Cycle 3 validation activities Continue review of Security Redesign Role/Permission List Defn. Complete DG2 UAT support activities Continue review of DG2 Training content structure and materials Continue DG2 configuration build out in FNC environment *If status is yellow or red, describe why. Need for additional functional team support in earlier work packages and currently in-process work items has delayed the start of functional team level DG2 go-live planning and prep activities. Finance Y Accomplished this period Completed DG2 Go-Live Dry Run activities Completed DG4 BPFG session planning Completed support of DG2 Cycle 4B validation activities Continued DG2 Cutover planning Continued support of DG3 Cycle 3 validation activities Continued review of Security Redesign Role/Permission List Defin. Continued DG2 UAT support activities Continued review of DG2 Training content structure and materials Continued DG2 configuration build out in FNC environment Continued DG3 configuration build out in FNC environment Planned for next period Continue DG2 Cutover planning Begin DG2 “Upgrade Weekend” activities Complete support of DG3 Cycle 3 validation activities Continue review of Security Redesign Role/Permission List Defn. Complete DG2 UAT support activities Continue review of DG2 Training content structure and materials Continue DG2 configuration build out in FNC environment *If status is yellow or red, describe why. Need for additional functional team support in earlier work packages and currently in-process work items has delayed the start of functional team level DG2 go-live planning and prep activities. Pillar Status – as of 6/8/2018

7 Workstream Status – September 16 to 27, 2019
Communications G Accomplished this period Steering Committee agenda prep, meeting materials development, review, distribution Prepare Go/No-Go decision package materials (spreadsheet, presentation deck) Dry run communications Deployment Group status blog post DG2 Go-Live Comms Planning (Internal planning; FirstLink review/assist with upgrade/downtime comms; met with Clark, SBCTC PIOs re go-live comms needs/concerns/protocol. Planned for next period Complete presentation materials for Oct 16 Legislative meeting cELC meeting materials support, review, distribution Steering Committee meeting/minutes Continue Phase/Countdown Communications planning (focus on Deploy Phase for DG2) Technical G CONVERSION Accomplished this period DG2: Conversion Issues review/ resolution. DG2: Successfully completed the DG2 Dry Run Upgrade and Conversion Activities. DG2L Resolved issues identified during the DG2 dry run activity. Planned for next periods DG2 Dry Run Issues review. Resolve any outstanding Conversion issue. DG2 Go Live Preparation. DEVELOPMENT Support and work on Service Desk, FIT, SIT & UAT tickets for CS, HCM & FS pillars. Update UPGRADE project migration list based on lesson learned during dry run. Review DG2 readiness checklist. Support FWL – Instructor Advisor load. Planned for next period DG2 Go-Live Prep activities. DG2 Dry run issue review. Fund Balancing changes for OAA ENVIRONMENTS DG2 CONVERSION Dry Run activities Working with Oracle accessibility issues reported by Level access Various refresh activities post conversion Technical support for project team; DG2 Dry Run issue review Load Testing Project report review with PMO DG2 Go-Live prep activities Testing Y Accomplished this period Continued system integration testing (SIT) DG2 Finance 100% Complete HCM 100% Complete CS 89% Complete Continued Sprint 6 testing Provided metrics on SIT and UAT status Continued to build UAT materials for final sprint Supported Sprint Closure for 1-5 UAT Planned for next period Continue System Integration Testing Continue supporting UAT *If status is yellow or red, describe why. Overlapping project tasks that utilize the same resources may impact testing. Training Y Accomplished this period Continued work on in all pillars on development of End User Training Courses Released 30 completed End User Courses to participants Currently at 50% for End User Training Canvas Courses Worked with DG2 PM’s to incorporate lessons learned from EUT Working with Communications and Digital Asset Manger to create new registration process Continued work to define training scope, work assignments, activity durations, and dependencies Planned for next period Continue to work on End User Training courses *If status is yellow or red, describe why. Large amount of materials needed with upcoming timelines. Organizational Change Management G Accomplished this period Met with DG2 PM’s to discuss how change management activities are going with their teams Planning Go-Live Readiness meetings with DG2 college Conducted onboarding with new college PMs and OCMs Planning next meeting with all technical colleges to discuss the differences between how they do business and other colleges. Met with DG5 to help prepare them for their Peer Review Planned for next period Continue to work with CPW Facilitators and Functional Teams to determine scope for upcoming sessions Continue College Relations/OCM Check-ins with DG3, DG4, DG5 and DG6

8 Deployment Group 2 Timeline (High Level Phases)

9 Deployment Group 2 Self-Reported Status – September 16 to 27, 2019
Clark College G Accomplished this period Clark ctcLink Steering Team recommended a Go decision, contingent upon a list of Conditions and Concerns. Hosted SBCTC ctcLink Steering Team at Clark. Access to SVL environment, beginning to review roles SBCTC 1 day session for course fees and instructors – however we did not accomplish any data entry due to missing information in production Began student communications Planned for next period Finalize Security roles Set up meetings with various groups Work on Conditions and Concerns, monitor Community Colleges of Spokane R Accomplished this period Continued work on finalizing FY Close 16,17 & 18. Completed HCM Image update UAT Staff continued to sign up for ctcLink 9.2 Training Working on CS 9.2 GO-Live communications plan for students & staff Planned for next period Create plan for testing new security roles (how/when/who) Have CCS staff continue to test CS 9.2 via the SVL environment Continue ctclink 9.2 Training *If status is yellow or red, describe why. Readiness of CS 9.2 Release Concerns with the readiness of the CS 9.2 SVL environment. Not all issues worked out with CTC_ mapping to Z_ roles. CCS staff seeing issues with CS homepage and missing tiles. No communications that the CS 9.2 mock cutover was passing 100%. Below issues not blocking CS 9.2 release but impact DG2 and future ctcLink colleges Security Roles and supporting documents not completed yet for CCS. SBCTC Agency Y Accomplished this period Agency Tier 1 contact and escalation plan completed and approved. Process deadlines for transition cut-off distributed.to all staff Travel FAQ document completed – under review. Weekly communications on key points distributed via and posters Plan completed for all-staff communication and distribution of EMPLID Progress getting OBIS (supplemental system) and CI Upload for Vouchers for grant invoices from colleges set up.  Work is ongoing. Completed some EUT training in canvas Planned for next period Work continues with IT programming staff on OBIS and CI upload Will continue to participate in training as released. Will continue work on validation for Grants. HR will send message to all staff on 10/7/19 with EMPLID and other important information for go-live. Planned, but not completed: End-to-end testing planned once Security and AWE in place. *If status is yellow or red, describe why. The SBCTC agency currently is making progress working through security issues and anticipate progress to continue. Although we’re seeing progress, security remains an area of concern and focus. Tacoma Community College G Accomplished this period Local SMEs attended ctcLink Security redesign group, ctcLink PM groups, ctcLink governance groups, various ctcLink status meetings Participated in ctcLink Security redesign activities Participate in UAT Monitor and communicate UAT status Received Training info from SBCTC Started coordinating Training QA with Moran Planned for next period Local SMEs attend ctcLink Security redesign group, ctcLink PM groups, ctcLink governance groups, various ctcLink status meetings Work with SMEs, Pillar Leads, TCC Leadership to get better participation in the project Plan and execute OCM for DG2 project Go/No-Go Signoff

10 Deployment Group 3 Timeline (High Level Phases)

11 Deployment Group 3 Self-Reported Status – September 16 to 27, 2019
Cascadia College G Accomplished this period CS, SF, and HCM departments completed data error cleanup activities (2020Q1) Completed “Active” Course Catalog & Attribute build in PS Production Environment CS, FA, SF, HCM, FIN pillars completed data validation cycle #3 FIN updated Planned for next period Finalize Cascadia’s Testing & Training Plan Continue internal Training Management Team planning Continue internal Testing Management Team planning Complete draft of Cascadia Data Governance Plan (includes Reporting & Query Management planning) Continue “Inactive” Course Catalog & Attribute build in PS Production Environment Engage with SBCTC for SIT & Parallel Testing Planned, but not completed Finance did not complete Accounts Receivable data cleanup – there are no cleanup instructions. Lower Columbia College G Accomplished this period All pillars continued Cycle #3 data validation CS SMEs participated in Schedule of Classes Pre-Production Workshop WebEx Continued work on course catalog build in the PS production environment OCM lead presented at fall in-service week sessions Departments continued data error cleanup activities (2020Q1) Planned for next period Schedule fall quarter alignment team meetings Class Schedule SMEs will participate in class schedule production build workshop at SBCTC PM to begin preparing campus schedule for upcoming activities Continue on campus messaging and communication about ctcLink. Peninsula College G Accomplished this period SMEs continuing to complete validation activities Instruction SMEs continue to work production environment validating catalog Planned for next period Continue validation Pierce College District G Accomplished this period CS SMEs participated in Schedule of Classes Production Workshop WebEx. PM presented ctcLink Update at All College/Fall Welcome Back SMEs continued Cycle #3 data validation. SMEs continued quarterly data error clean-up efforts (2020Q1). Planned for next period Continue work on College Communications Plan. Schedule November and January Executive Leadership and Dean Team meetings. Planned, but not completed Review applicants for project positions. Identify/establish training space. Work on Training Plan. Work on Testing Plan. Olympic College G Accomplished this period Continued Cycle 3 Data Validation Continued work on Course revisions in Production Planned for next period Additional Change Impact Analysis Workshops ctcLink Data, Query, Reporting planning Class scheduling Production Workshops Revise Olympic College timeline to revised schedule Planned, but not completed Additional CIA Workshops

12 Deployment Group 4 Dashboard Reports – September 16 to 27, 2019
DG4 Initiation Phase Completion Summary Percentage of deliverables completed and tracked in Project Web App (PWA) by each college: College Orientation & Resourcing College Project Planning (from templates) Conduct Initial Data Cleansing Document Current Legacy Business Processes Supplemental Systems Analysis College/District As of Sept. 27, 2019 Centralia College 72% Edmonds Community College 74% Highline College 64% Seattle Colleges (3) 63% Wenatchee Valley College 70% DG4 General Timeline Draft G

13 Deployment Group 5 Dashboard Reports – September 16 to 27, 2019
DG5 Initiation Phase Completion Summary Percentage of deliverables completed and tracked in Project Web App (PWA) by each college: College Orientation & Resourcing College Project Planning (from templates) Conduct Initial Data Cleansing Document Current Legacy Business Processes Supplemental Systems Analysis College/District As of Sept. 27, 2019 Target Percentage for Sept. 2019 Bellevue College 22% 55% Bellingham Technical College 32% Big Bend Community College 28% Everett Community College 34% Grays Harbor College 40% Green River College 35% Skagit Valley College 45% Whatcom Community College 46% DG5 Pre-Implementation and General Timeline G

14 ctcLink Remediation Status Reports – September 16 to 27, 2019
Solution Status Due Date Campus Solutions 7 of 45 remain open DG3 Financial Management 5 of 39 remain open DG2 Human Capital Management 3 of 25 remain open Faculty Workload Complete March 2019 DRS Redistribution May 2019 Absence Management April 2019 Security Audit Controls Security Redesign / Mapping FLC / DG2 Student Billing/Third-Party Billing Budget Planning Work Group Finalize Requirements Online Admissions App RFI Being Developed Continuing Education Contract Finalization Community Colleges of Spokane R CCS Remediation Conditions: FY Close Ability to Close YE for (16, 17, 18, 19) Exchanged s with John Ginther today and asked for an update on why State Board has not posted all adjusting journals and run the closing rules. Also asked for State Board plan to export the adjustments for FY's 16, 17, and 18 into Excel in order to run the closing rules to obtain accurate opening and fund balances. John is looking into it, and will provide a response later. Book to Bank Cash Reconciliation - State Board changed the accounts to be used for cash posting, and changed the chartstrings on several item types to try and partially alleviate the ongoing problem, however, a total solution has not been identified. Spokane still needs reports that will assist the reconciliation process, and a complete list of Finance system processes that run with dependencies to help us troubleshoot discrepancies. *If status is yellow or red, describe why. FWL remediation conditions not met for approvals. No communication or engagement from SBCTC to address or communicate a proposal to fix. Broken since March No one from SBCTC is assigned to this critical issue. Third-Party contracts passed UAT but broken in Production (broken in DG2 UAT as well). Tacoma Community College G Remediation Items progress this period See SBCTC status update for Remediation items, tickets, and worklist. Accomplished this period Monitored remediation items progress and communicate to local stakeholders

15 Other ctcLink Project Activities – Status as of September 27, 2019
Solution Status RFP Publish Solution Decision Accessibility Phase 1 Accessibility Testing has completed with exception of Mobile/Message Center and results being evaluated (Student & Employee Self-Service) Working with Oracle to identify when findings fixes will be pushed to customers Scheduling Phase 2 and Mobile testing 5/10/2019 Phase 1 complete with exception of Mobile and Message Center Phase 2 will begin in October Continuing Education Governance approved procurement and decision of Vendor Vendor contract approved and signed Statement of Work (SOW) 1 approved and signed to build baseline Presentation at CEC meeting to confirm date of system wide workshop Begin working with CampusCE on SOW 2, 3, 4, etc. 10/15/2018 Contract Draft Complete Overall Pricing in Negotiations Online Admissions Application Sub-Committee finalized OAA requirements Project Team performed Fit/Gap of ctcLink functionality OAA workgroup evaluated select solutions currently in use at other PeopleSoft universities and colleges OAA workgroup developing a short list of best/possible solutions to identify those solutions on 2/12/2019 RFI to understand possible solutions and costs before final decision on RFP or custom solution Continue to enhance current OAA based on requirements for RFI TBD RFI requested Current ctcLink OAA requirements being prioritized prior to continue improvements Budget Planning Tool Committee formed to review, finalize, approve Budgeting requirements Budget Planning Tool Work Group meetings underway to finalize requirements and vet Oracle PBCS Solution Oracle/Mythics building Prototype of PBCS Solution with templates from (Peninsula, Pierce, Spokane, and SBCTC) Work Group will review prototype and recommend to ctcLink Governance if PBCS will meet requirements or if an RFP will need to be developed ctcLink Budget Planning Requirements Approved


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