1. Orientation Presentations Posted at
Orientation Presentations Posted at
Can obtain all presentations at the information and advice page for graduate students on our website

2. Graduate Assistant – Laurie Phillips
Phone extension 74830
Manage RA stipends, not tuition
Course enrollment
All paperwork, letters required

3. Queen’s Net ID and Credentials
Queen’s issues a student Net ID & password, with
This is how Queen’s departments (including Chemical Engineering) contact you
If you are TAing, you will also receive an employee Net ID and once your TA contract has been submitted by the Department
Please ensure you check your Queen’s s regularly

4. Final Steps to Registration
SOLUS (Student On-Line University System)
Update your address and contact information and banking information if system allows
Check your program, courses for accuracy
International Students
Register for UHIP
Submit copy of study permit
For those students new to Queen’s, SOLUS is the program that manages student information. Reinforce how important it is to learn how to use it. Banking information will be discussed further. International students must register for UHIP before they will be able to register in their program.

5. How to Register for CHEE Courses
Before October 4th
from supervisor granting permission to take the course
I will register you in the course
After October 4th
Academic change form with signatures
Registrar will register you – may take 2 or 3 weeks
Add/drop date is October 10th. After that, the Grad School needs an explanation as to why the course additions are late. I lose access to add courses in the Fall term after October 10th but can still add courses in the Winter term up to January 12th.

6. How to Register for Non-CHEE or 4th Year Courses
Before October 4th
Academic Change form with signatures
I will obtain Departmental permission
I will register you in the course
After October 4th
Academic change form with signatures
Registrar will register you – may take 2 or 3 weeks
Some coursework can be in other departments and up to one course can be 4th year (but not in CHEE, except for Doctoral students who have permission from their supervisor).

7. How to Register for RMC Courses
As soon as possible in September
Obtain a registration form from Chem Eng website
Obtain a signature from CHEE Dept Head or Grad Coordinator
Take the form to the Grad School for signature
Take the form to RMC, Sawyer Building for signature from RMC CHEE Dept Head
You will be registered in the course by the RMC Grad School
Your mark will show as a transfer credit
Special registration procedure. Ensure there is room in the course first by contacting the course instructor.

8. How do I get paid? First you need a Social Insurance Number (SIN)
Domestic Students provide a photocopy of your SIN to me before September 9th.
International Students - Go to Service Canada to obtain a SIN. Contact them or QUIC before you go to confirm what they will need in order to issue you a SIN. Bring a copy of your SIN to me before September 9th.
Steps to receiving your funding. Before anything else happens, I need your social insurance number.

9. CONTRACTS – RA and TA
You will receive an RA contract at the beginning of each term to be paid monthly
An is sent to you with a link, go to the link, sign in with your Queen’s Net ID/password and check that the amount matches your funding spreadsheet
Accept the contract electronically
TA contracts are only paid in the course term and are taxable income
Contracts are paid monthly. The contract is signed at the beginning of each term.

10. AWARDS – QGA, NSERC, OGS… Paid once per term in Sept, Jan and May
The Grad School uses the banking information you provided in SOLUS
Tuition awards (GETA, ITA) go directly into your tuition account
Awards are not taxed and are split evenly between the three terms. Any payment related to tuition is paid into your tuition account, not your bank account.

11. Teaching Assignment
One TA assignment per year is part of your funding package
We must fulfill our undergraduate program requirements, so you may be required to do two TA assignments (bonu$)
Discuss your assignment with the instructor in the course and your supervisor, then bring any concerns to me

12. CHEM 801 (3 evening lectures; and an exam)
Safety
CHEM 801 (3 evening lectures; and an exam)
Mandatory for ALL students, even if you don’t work with chemicals, part of OCGS accreditation
YOU CANNOT GRADUATE IF YOU HAVE NOT COMPLETED AND PASSED THIS COURSE!
Safety is very important. Even if you don’t work with chemicals, there are mandatory aspects to your program, such as CHEM801. Everyone must have WHMIS from Queen’s. If you were an undergrad, please check to see if you need to do the online refresher course. Access to the labs will be restricted until you have completed your safety forms with Steve and/or Kelly.

13. Desk Space Provided to MASc and PhD students as required
After funding eligible period (2yrs MASc; 4yrs PhD) you will be asked to give up your desk space
Please ensure you clean your desk out before leaving

14. Information Sources Your supervisor, fellow students, me CEGSA
FEAS – ITS ext
Grad Coordinator – Aris Docoslis
School of Graduate Studies
Office of the University Registrar
SOLUS
If you can’t find it, ask someone for help
Take the time to find what you need…