1. School Site Council Training
SSC ELECTIONS AND FALL RESPONSIBILITIES

2. Agenda SSC Composition Requirements How to Conduct Elections
Title I Requirements
Resources and Supports

3. California Education Code 52852
SSC Composition
California Education Code
At the elementary level the council shall be constituted to ensure parity between (a) the principal, classroom teachers and other school personnel; and (b) parents or community members selected by the parents.
At both the elementary and secondary levels, classroom teachers shall comprise the majority of persons represented under category (a).

4. SSC Composition: Elementary
10 member minimum
No maximum but must ensure parity
One half staff, one fourth parents/community, and one fourth students elected by their peers
Staff includes: principal, MAJORITY of classroom teachers, other staff
“A School Site council, at the middle school level may, but is not required to, include pupil representation.” [EC, Section (33133)]

5. SSC Composition: Secondary
12 member minimum
No maximum but must ensure parity
One half staff, one half combination of parents/students/community members
Staff includes: principal, MAJORITY of classroom teachers, other school personnel
“A School Site council, at the middle school level may, but is not required to, include pupil representation.” [EC, Section (33133)]

6. SSC Elections Every group elects their SSC representatives
Every group must have a separate ballot – Consider different color ballots
Elections MUST be held even if the number of members who have been nominated for a group is the same amount of vacant positions
No position can be held for a particular group ie., English Department Teacher, grade level representative, SDEA rep, PTO member, etc…

7. SSC Elections
Review the Bylaws for process and distribution of ballots
Allow group to nominate self/others
Place name and biography (parents/community/students) on ballot
Provide opportunity for “write-in” candidate
Have a hard deadline for Call for Nominations with at least a week before elections in case recruitment is necessary

8. Who is a Classroom Teacher?
Teacher that has a roster and can give out grades.
A teacher who splits time between classroom teacher and resource teacher (secondary schools).

9. SSC Elections Classroom Teachers:
Notify classroom teachers of the nomination process
Allow classroom teachers to nominate self/other classroom teachers
Place name(s) on a ballot
Provide an opportunity for “write-in” candidate
Establish a process to assure that all teachers receive a ballot
Utilize teachers or an election committee to count ballots
Documentation of elections in SSC binder

10. SSC Elections “Other” School Personnel:
Classified personnel (e.g. clerical, instructional aides, custodial and food services staff, noon duty)
Administrative personnel (e.g. vice principals, certificated administrative assistants
Certificated support staff not assigned as a classroom teacher of record (e.g. counselors, resource teachers)
Place name(s) on a ballot
Provide an opportunity for “write-in” candidate
Establish a process to assure that all Other School Personnel receive a ballot
Utilize staff or an election committee to count ballots
Documentation of elections in SSC binder

11. SSC Elections Parent/Community Members:
The term “parent” includes guardians
A “parent” CAN be an employee in the district, but CANNOT be employed at the school in any capacity (e.g., noon-duty, recreational assistant, substitute).
If employed at the school site, they can be elected as a staff member
There is no requirement for inclusion of community members. They are permitted but not mandated.
Elections can be conducted at Back to School Night with at least 72 hours notice. Announce the elections on the school marquee or other public venue
Documentation of elections in SSC binder

12. SSC Elections Student Members (Secondary):
The student member positions shall be elected by the entire student body. During the month of September, nomination forms will be made available to students. All students nominated by their peers MUST accept the nomination prior to their name being placed on the official ballot.
Once the official ballot has been created, the currently enrolled students will vote for student members. The students who receive the most votes will be the student SSC members.

13. SSC Elections Recordkeeping
Results and process of the election is maintained in the SSC binder
Must keep the following information:
Call to nomination flyers for each group
Blank original ballot for EACH group (If no ballot for classroom teachers, then written documentation describing process and date/result of elections)
Ballots that were received – Keep for 1 year
Tally sheet for each group – Keep for 5 years
SSC Sign-In: Introduction of new members
SSC Agenda: Introduction of new members
SSC Minutes: Introduction of new members

14. SSC Rosters Original SSC roster is due to FPMA by 10/4/2019
Complete all fields of the roster provided in Excel by FPMA
Submit the roster with original signatures to FPMA
The meeting dates should run from September/October through the following September/October (10 school months)
Keep a copy of the original roster in the SSC binder
Consider making a copy of the SSC roster that omits personal information such as addresses and telephone numbers available for distribution.

15. Title I Requirements Title I Parent Meeting
Distribute Title I Parent Involvement Policy
Distribute Home/School Compact
Distribute SDUSD Parent Involvement Policy

16. Title I Requirements
It is the principal’s responsibility to conduct the Title I Parent Meeting
Must be held annually
Informs parents of schools participation in Title I programs
Explains Title I requirements
Explains parental rights to involvement in Title I programs
Reviews school’s student achievement data and describes impact of Title I funded supports
Must be scheduled early in the school year at a place and time convenient for parents
Must send verification to FPMA upon completion

17. Title I Documents Parent and Family Engagement Policy
Developed and reviewed by the SSC
Incorporated into the SPSA
Establishes and documents school’s expectations for parental involvement
Describes parental involvement activities provided by the school
School/Parent Compact
Developed and reviewed by the SSC (SPC may have already been approved by the SSC in previous Spring)
Outlines shared responsibility of parents, staff and students for improved academic achievement

18. Important Deadlines Before October 4, 2019* First SSC meeting
*Complete by Sept 13, 2019 Agenda
-Report election results and introduce new members
-Review SSC Bylaws, Parent and Family Engagement Policy,
share Parent Compact
-Share and distribute Uniform Complaint Procedure (UCP)
-Review Data and Budget information
Minutes reflect conversation of all agenda
items
By October 4, SSC elections completed
Submit to FPMA:
Original Roster by mail
By October 25, Conduct Title I Parent Meeting
Original Verification Form by mail
SSC agenda/minutes for elections by
SSC bylaws and UCP by

19. District Advisory Council (DAC)
Meetings held the 3rd Wednesday of each month (barring months with holidays and accommodates year round schedule)
September 18, February 19, 2020
October 16, March 18, 2020
November 20, April 29, 2020
December 19, May 20, 2020
January 29, June 3, 2020

20. Additional Resources Site Operations Circular Administrative Circular
Expenditure of Major Categorical Funds for
Administrative Circular
SSC Training: Membership Rosters of School Site Councils (SSCs) for the School Year
Site Title I Parent and Family Engagement Policy & Home School Compact: District Title I Parent Involvement Policy and Guidelines for Implementation
FPMA Website
accountability/financial-planning-monitoring-and-accountability

21. Upcoming Training Opportunities
SSC Workshop for Administrators
August 22, 29
SPSA Goals Revision Workshop for Administrators
SSC Legal Responsibilities and Best Practices: Principals and their SSC Teams
September 9, 19
October 2

22. FPMA Contacts Thomas Liberto Director ______________________
Eugene Brucker Education Center
4100 Normal Street, Room 3126
Telephone:  (619)
Fax:  (619)

23. FPMA Resource Teachers