1. HOW TO BECOME AN SPONSOR 2019 PED BACK-TO-SCHOOL CONFERENCE

2. Summer Food Service Program for Children
Thank you for your interest in helping to feed children in your community as a Sponsor in the Summer Food Service Program for Children (SFSP)! The following is information about how the Program works and the role of Sponsors and feeding sites, as well as the steps to apply to become a Sponsor. The SFSP operates during school vacations, during the months of May through September.

3. Purpose of the Program
The purpose of the program is to reach children in need and ensure that children continue to receive nutritious meals when school is not in session

4. Funding 100% USDA State of NM acts as the “pass through” agency
NM CYFD provides meal reimbursement to local agencies approved to operate the Program
Reimbursement is provided on a per-meal-served basis
Reimbursement is provided for second meals
Meals are claimed monthly for reimbursement

5. Sponsor Eligibility
Must accept full and final financial responsibility for the Program
Must maintain operational control at all meal site locations
Must provide a year-round service to the community

6. Participant Eligibility
1-18 years of age
At the meal site
In the serving line
No enrollment or registration requirement

7. Where does it start

8. Pre-approval visit Conducted by State Agency Kitchen Facility
Meal Sites
Administration

9. Application Process

10. Application Process Online Application (EPICS)
State agency will provide access to application website
Several hand-completed forms(one-time)
Payment information
Establish the organization as a State of NM Vendor (W-9 form)
Voided Check for ACH Payments
Letter from IRS stating issuance of FEIN
Request for advance payments
Must receive state agency approval before service of meals

11. How to start your application
Basic information
Organization Name
Address
Facility information
Contact information
Meal Sites
Kitchens

12. Required Documents One Time Yearly Permanent Agreement
Certificate of Authority
Free Meal Policy Statement
Certification Regarding Lobbying Activities
Pre-operational Site Visit Form for each proposed site
Federal Tax Identification Number
Yearly
Training Agenda
Media Release
A two-week cycle menu for each meal type

13. Rules and Regulations
The SFSP Handbooks webpage includes links for program guidance for sponsor, monitor, and site supervisors:
SFSP Regulations found at 7CFR,Part 225

14. Participant Rules
Participant must be at the site, and in the serving line to receive a meal
Must receive the entire meal, including milk
Meal must be consumed on site

15. Main Sponsor Rules
Must serve meals during the approved meal service time
Meals served on a first come, first served basis
No Discrimination during the course of the meal service
May only serve two meal types at each site
Must count and document meals as they are served (point of service)
Must maintain children on site while they eat
Site Supervisor
At each site
Must follow USDA meal pattern requirements
Unallowable food items
Meal disallowance

16. Administrative and Operational Staff Training Requirements
State agency provides annual training sessions for Administrators/Monitors/Food Service
Requirement for participation
Director and/or coordinator must attend
Administrative staff is responsible for providing the training to food service and meal site staff at a later time

17. Training for Monitors Sites for which they will be responsible
How to conduct Monitoring Site Visits and Reviews
Monitoring schedules (first 7-days and first 28-days)
Reporting and recordkeeping procedures
Follow-up procedures
Civil Rights requirements
Reporting racial/ethnic data
Internal procedures

18. SFSP Meal Pattern
Please separate your power point slides from your handouts. Please turn to the SFSP meal pattern handout to follow along. We will briefly go over the meal pattern requirements since we have some new sponsors. We will be happy to help new sponsors with ideas for menu ideas using the meal pattern as a guide.

19. SFSP Meal Pattern Update
No changes for Summer 2019
School sponsors may choose one of the
meal patterns listed below
National School Lunch Program(NSLP) & School Breakfast Program(SBP)
Offer Versus Serve
Summer Food Service Program (SFSP)
Component base

20. Breakfast Three Required Components: Milk (1 cup)
Vegetable, or fruit, or both (1/2 cup total)
Limiting juice can increase milk consumption
Grains (1 slice or 1 oz.)
Whole Grain-Rich (recommended)
Optional Meat/Meat Alternate (1 oz.) (recommended)

21. Lunch/Supper Four Required Components: Milk (1 cup)
Meat/Meat Alternates (2 oz.)
Grains (1 slice or 1 oz.)
Whole Grain-Rich (recommended)
Fruit/Vegetable (3/4 cup)
1 fruit + 1 vegetable (recommended)
2 fruits (different)
2 vegetables (different)

22. Snack Two required components: Milk (1 cup)
Meat/Meat Alternates (1 oz.)
Vegetables/Fruits (3/4 cup)
Grains (1 slice or 1 oz.)
Whole Grain-Rich (recommended)
Example: Graham Snack Crackers +
1% Flavored/Unflavored Milk

23. Conclusion
Our State Agency provides excellent customer service. This means showing our Sponsors how important he or she is to our Agency by interacting with individuals in a friendly, helpful, and positive way. Our staff will respond to phone calls and s immediately.
We provide our sponsors helpful quality service before, during, and after the Program so that requirements are met.

24. Who to Contact Contact : Debra Candelaria Summer Food Service / FNB
Senior Compliance Officer

25. QUESTIONS?