1. Web to Print
The on-line ordering system for department collateral including business cards, memo pads and prescription pads
stpetershealth.allegrahelena.com
For help contact Vince Serumgard in the Graphics Center Ext or

2. Introduction
Web to Print is developed in conjunction with Allegra Marketing Print and Mail. Allegra fulfills all orders placed on the site.
You will be able to order business cards and other products directly through Allegra, without having to go through the Graphics Department.
All orders are reviewed by the Public Relations department or Graphics department before being processed. This review is not to check for typos or mistakes, but rather to ensure products adhere to proper formatting and brand standards.
Online ordering will streamline the ordering, proofing and delivery process – meaning you will get your printed products faster and easier.

3. Topics Click on a topic to jump to that page Log In Change Password
Business Cards
Prescription Pads
Notepads
Custom Logo Notepads
Memo Pads
Shopping Cart
Checkout
Confirmation
Order History and Reordering
Additional Features
Save for Later
Preview Size
Download Proof
Duplicate
Important Things to Know

4. WEB TO PRINT Log In

5. Log In Visit https://stpetershealth.allegrahelena.com
User name is first initial and last name (jsmith)
Password is your last name spelled backwards, all lower case (htims)

6. Change Password PLEASE CHANGE YOUR PASSWORD ONCE YOU LOG IN
Click on your name in the upper right corner

7. Change Password Enter your existing password and new password
Hit “Update Password”

8. Home Page On this site you can order Prescription Pads Notepads
Business Cards
More items will be added as time goes on

9. WEB TO PRINT Business Cards

10. Business Cards
Select how many cards you’d like to order for the individual

11. Business Cards It’s critical you name the job
All orders require you to “Name Your Job.” This is how you will find jobs in the future to re- order them.
Name personalized jobs using the provider’s last name followed by any other descriptive details
If you need generic department cards (for an entire department and not an individual) complete a graphics request on the Intranet

12. Business Cards Select the correct logo from the drop down menu
Enter the name and credentials:
Use a comma between name and credentials
Do not put periods in credentials (use “MD” not “M.D.”)
Add title (if needed)
Add department name (if needed)
Select 24-hour phone (Home Health and Hospice only)

13. Business Cards Select location from drop down menu
If location is in the Maria Dean Building, select “yes” from the drop down
Enter phone, cell and fax numbers as needed.
Our format is area code - prefix – extension: 406-XXX-XXXX
All numbers use area code
Don’t use parenthesis or dots; dashes only
Add if needed
Note: Prescription refill numbers are no longer listed on business cards.

14. Business Cards: Back of Card
Two options exist.
Photo back: For cards that do not require appointment information on the back
Appointment back: For cards needing appointment information on the back

15. Business Cards
Click “Update Preview”

16. Business Cards
Check the proof carefully for accuracy

17. Business Cards
Make any edits necessary and update the preview until all information is correct

18. Business Cards
Check the back of the card using the page number drop down

19. Business Cards
When all information is accurate, check the “Yes, I approve this document” box
Click “Finished Editing”

20. WEB TO PRINT Prescription Pads

21. Prescription Pads Seven different templates available
“Standard” template requires customization, all the others do not
If the template you need is not on the site, complete a graphics request on the Intranet

22. Standard Rx Pads It’s critical you name the job
All orders require you to “Name Your Job.” This is how you will find jobs in the future to re- order them
Name personalized jobs using the provider’s last name followed by any other descriptive details

23. Standard Rx Pads
Select the provider’s location from the drop down menu
Enter the name and credentials
Use mixed case for names (do not put name in all capitals, for example)
Use a comma between name and credentials
Do not put periods in credentials (use “MD” not “M.D.”)
Enter DEA number
Enter NPI number
Enter phone and fax number
Our format is area code - prefix – extension: 406-XXX-XXXX
All numbers use area code
Don’t use parenthesis or dots; dashes only

24. Standard Rx Pads
Select “Update Preview” to see a sample of the script

25. Standard Rx Pads Check the proof carefully for accuracy
Make any edits necessary and update the preview until all information is correct
Check the “Yes, I approve this document” box
Click “Finished Editing”

26. WEB TO PRINT Note Pads

27. Notepads Three types of notepads are available
Small notepads with custom logo
Small notepads with SPH logo and tagline (used in patient rooms—no customization)
Provider memo pads

28. Custom Logo Notepad
Name the job
Select “Customize Order”

29. Custom Logo Notepad
Select the logo you’d like from the drop down menu:
St. Peter’s Health
Foundation
Medical Group
Broadway
North
RMC
Urgent Care
Select “Update Preview”

30. Custom Logo Notepad Check the “Yes, I approve this document” box
Click “Finished Editing”

31. Personalized Memo Select quantity of pads you’d like to order
Name your job.
It’s critical you name the job
All orders require you to “Name Your Job.” This is how you will find jobs in the future to re-order them.
Name personalized jobs using the provider’s last name followed by any other descriptive details
Click “Customize Order”

32. Personalized Memo Select the correct logo from the drop down menu
Enter the name and credentials:
Use a comma between name and credentials
Do not put periods in credentials (use “MD” not “M.D.”)
Choose the correct location
Enter phone and fax number
Our format is area code - prefix – extension: 406-XXX-XXXX
All numbers use area code
Don’t use parenthesis or dots; dashes only
Click “Update Preview”

33. Personalized Memo Check the proof carefully for accuracy
Make any edits necessary and update the preview until all information is correct
Check the “Yes, I approve this document” box
Click “Finished Editing”

34. WEB TO PRINT Shopping Cart

35. Shopping Cart
After you select “Finished Editing” on an item, you will be taken to the Shopping Cart
Select the building where the item is to be delivered. You will enter specific department info on the next screen.
You can make a final review of your item by clicking on the item’s thumbnail to expand a readable proof

36. Shopping Cart
If you have other items to order, select “continue shopping”
Otherwise, select “Proceed to Checkout”

37. Checkout Enter department code to be charged
For the remainder of FY20, printed items will be covered under the graphics budget but starting FY21, items may potentially be charged to departments
Enter delivery instructions List the specifics of where the delivery person is to bring the order. Orders are fulfilled and delivered by an outside vendor so please be specific.
Click “Invoice Me”

38. Confirmation
You will receive an confirmation once your order is placed (it may not arrive immediately depending on how the is handled on the SPH server)
Your order will be submitted to Public Relations for aesthetic review and approval
Note: The PR review is for format and brand consistency only. It is your responsibility to ensure all details and information is correct.
Your order will not actually be processed until it is approved by PR

39. WEB TO PRINT Order History

40. Order History
Search for previously ordered items using the job name you assigned
Use the “Expand All” function to see details of all orders

41. Order History Search orders from all users
Use other filters such as date
Remember to click “Apply Filters” to yield your results
Expanded view shows job name

42. Order History
Easily reorder items using the “Reorder” link under each job

43. WEB TO PRINT Additional Features

44. Save for Later
If you start an order but don’t have time to finish it, you can use the “Save for Later” option

45. Save for Later
Retrieve saved items using the link in the menu bar

46. Download Proof
Download a PDF proof of your order

47. Preview Size
Increase or decrease the size of the preview using “Preview Size”
Use the cross hairs to move the image around the screen

48. Duplicate
You can make revisions to an existing job by using the “Duplicate” feature
From the Order History, reorder a job
In the shopping cart select “Duplicate”

49. WEB TO PRINT Important Things to Know

50. Important Things to Know
Please change your password the first time you use the site
Be sure to name all jobs so you can find them again in your order history to reorder
Format names correctly:
Use a comma between name and credentials
Do not put periods in credentials (use “MD” not “M.D.”)
Format phone numbers correctly:
area code - prefix - extension
All numbers use area code
Don’t use parenthesis or dots; dashes only
Proof all orders carefully; you are responsible for mistakes
Remember to “Update Preview” and check the “Yes, I approve this document” box in order to proceed to the shopping cart
Enter specific instructions for where your job is to be delivered on the “Checkout” screen
All jobs are sent to PR for approval before being processed
When using the Order History screen, remember to click “Apply Filters” when filtering results